Win a Wrike Discover Silver Certification valued at $299!

Help us to ensure you're getting the most out of Wrike by completing this short survey about your specific needs and you'll be in with a chance to win!*

Terms and Conditions

Close window Take the survey
All articles

Custom Hourly Rates for Projects

Overview

All account users (except for external users and collaborators) who have the Manager level of access to financial details can access and edit custom hourly rates in projects unless their access role restricts it.

Generally, projects use the account-wide default hourly rates for financial calculations. But you can make them specific for the project by changing the bill and cost rate values or simply converting the existing default hourly rates to custom in project hourly rates.

Specify custom hourly rates for a project

Budgeting-Custom_hourly_rates.png
  1. Start by using one of the three options:

    1. Open the project and click the three-dot menu button in the upper-right corner. 1

    2. Open the project in Table view and right-click its title.

    3. Open the project’s info panel and click the three-dot menu button in the upper-right corner.

  2. Hover over Financial settings. 2

  3. Select Manage hourly rates. 3

  4. To convert a user’s or job role’s hourly rate to custom:

    1. Right-click the bill or cost rate cell on the user’s row.

    2. Select Convert to custom. 4

  5. To convert all hourly rates to custom:

    1. Hover over the bill or cost rate column’s title.

    2. Click the caret icon that appears on the right.

    3. Select Convert all to custom. 5

  6. To convert a user’s or job role’s hourly rate to custom and change it:

    1. Double-click the relevant bill or cost rate cell.

    2. Edit the hourly rate value.

  7. Click Save. 6

Note

There is no option to edit the Bill rate column in non-billable projects.

Project’s hourly rates that you made custom are marked with a dark gray triangle in their upper-right corners, indicating that the bill and cost rates are specific for this project.

Project's custom hourly rates apply to all time entries and effort, including the ones that had been added before you specified the custom project rates. So, if you customize hourly rates for a project that's already in progress, all data in the project’s financial fields will be recalculated based on the last values of the custom bill and cost rates that you’ve added, including the data based on time entries and effort added before this change.

Reset projects’ hourly rates to default

If you no longer need the custom hourly rates you entered in a project, you can change them back to default ones.

  1. Start by using one of the three options:

    1. Open the project and click the three-dot menu button in the upper-right corner.

    2. Open the project in Table view and right-click its title.

    3. Open the project’s info panel and click the three-dot menu button in the upper-right corner.

  2. Hover over Financial settings.

  3. Select Manage hourly rates.

  4. Right-click the row of the user whose hourly rates you want to reset.

  5. Select Reset to default.

  6. Click Save.

Once you complete the steps, all data in the financial fields will be recalculated historically based on the default hourly rates. Time entries and effort will use hourly rates that were active on the dates for which they were added.

Tip

If you need to reset hourly rates for all users in the project, click the caret icon next to the bill/cost rate column’s title and select Reset all to default.

Add or remove users from projects’ hourly rates

Wrike automatically prefills the list of users in the project’s Hourly rates to include:

  • Users or job roles assigned to tasks in the project.

  • Users who added time entries for at least one of the tasks within the project.

You can manually add more users to the list and then remove some of them.

Note

Users or job roles that are assigned to tasks or users who tracked time in this project can't be removed.

To add users or job roles:

  1. Start by using one of the three options:

    1. Open the project and click the three-dot menu button in the upper-right corner.

    2. Open the project in Table view and right-click its title.

    3. Open the project’s info panel and click the three-dot menu button in the upper-right corner.

  2. Hover over Financial settings.

  3. Select Manage hourly rates.

  4. Click Add user at the bottom of the user list.

  5. Select user(s) or job role(s) you want to add.

  6. Click Save.

To remove users or job roles:

  1. Repeat Steps 1–3 from the manual above.

  2. Right-click the name of the user or job role you want to remove.

  3. Select Remove user.

  4. Click Save.

Top