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Setting Default Hourly Rates for Users and Job Roles

Overview

Account admins and owners can specify bill and cost rates for job roles and users. On Wrike for Professional Services Enterprise accounts, this right can be revoked from admins.

Hourly rates are an essential part of financial planning and tracking of projects. By default, all projects in the account use default hourly rates to calculate the financial data. You can set default hourly rates for job roles and users in the Account Management section.

Set default hourly rates for job roles

Use default hourly rates for job roles to:

  • Estimate the project budget before delivering the statement of work to your clients. The default job roles' hourly rate is used alongside task effort to calculate a project's planned fees and cost. When you assign job roles with specified hourly rates to tasks with specified effort, the planned fees and cost are calculated automatically.

  • Apply the same job role's default hourly rate to multiple users who have that role. This way, if you need to change the default rate of these users, you can simply edit the job role's hourly rate, and the users' rates will be updated automatically.

To specify default hourly rates for job roles:

Budgeting_-_Set_hourly_rates_for_job_roles.png
  1. Click your profile image in the upper-right corner of the workspace. 1

  2. Select Settings.

  3. Click Job roles in the left panel. 2

  4. Start creating a job role or click on the existing one to edit it.

  5. In the corresponding fields, enter:

    1. The Bill rate: shows how much you charge your clients 3

    2. The Cost rate: shows how much the user’s work costs you as a business 4

  6. Click Create or Save 5 to finish the job role creation or editing.

Once you complete the steps, bill and cost rates that you specified in Step 5 will be taken into account for financial field calculations.

Additionally, when you allocate the job role to a user, they automatically inherit the hourly rates from it. But you can later override these rates in the user settings.

Check job role’s hourly rates history

Budgeting_-_Check_job_role_hourly_rate_history.png
  1. Click your profile image in the upper-right corner of the workspace. 1

  2. Select Settings.

  3. Click Job Roles in the left panel. 2

  4. Click the relevant job role.

  5. Hover over the bill or cost rate field.

  6. Click the round arrow icon that appears on the right. 3

  7. Use the caret icons in the upper-right corner of the edit history pop-up 4 to see previous edits.

Set default hourly rates for users

There are two ways of specifying default hourly rates for users:

Set users to inherit the job role hourly rates

Budgeting_-_Inherit_hourly_rates_for_users_from_job_roles.png
  1. Allocate a job role to the user.

  2. Click your profile image in the upper-right corner of the workspace. 1

  3. Select Settings.

  4. Click Users in the left panel. 2

  5. Click the name of the relevant user in the user table. 3

    Note

    You can’t specify hourly rates for collaborators.

  6. Scroll down and click the Edit settings button 4 in the panel that opens.

  7. Under the Bill rate and Cost rate fields, select the Job role option. 5

  8. Click Save changes. 6

Set individual hourly rates for the user

  1. Click your profile image in the upper-right corner of the workspace.

  2. Select Settings.

  3. Click Users in the left panel.

  4. Click the name of the relevant user in the user table.

    Note

    You can’t specify hourly rates for collaborators.

  5. Scroll down and click the Edit settings button in the panel that opens.

  6. Under the Bill rate and Cost rate fields, select the Custom option.

  7. In the corresponding fields, enter:

    1. The Bill rate: shows how much you charge your clients

    2. The Cost rate: shows how much the user’s work costs you as a business

  8. Click Save changes.

Once you complete the steps, the hourly rates you entered in Step 7 are applied to the user, and they’ll be taken into account for financial field calculations.

Mass-actions: Set hourly rates for multiple users

Budgeting_-_Mass_update_users_hourly_rates.png
  1. Click your profile image in the upper-right corner of the workspace. 1

  2. Select Settings.

  3. Click Users in the left panel. 2

  4. Check the boxes to the left of the relevant users' names. 3

  5. Select Update bill rate or Update cost rate in the panel that opens on the right. 4

  6. Select one of the options in the pop-up: 5

    1. Custom: Additionally here, enter the rate number in the field.

    2. Inherit from job role

  7. Click Update. 6

Check user’s hourly rates history

Budgeting_-_Check_users_hourly_rates_history.png
  1. Click your profile image in the upper-right corner of the workspace. 1

  2. Select Settings.

  3. Click Users in the left panel. 2

  4. Click the relevant user in the user table. 3

  5. Scroll down and click the Edit settings button 4 in the panel that opens.

  6. Hover over the bill or cost rate field.

  7. Click the round arrow icon that appears on the right. 5

  8. Use the caret icons in the upper-right corner of the edit history pop-up 6 to see previous edits.

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