Wrike Views
Important
Accounts on the Team plan, or those created after July 24, 2024 do not have access to Classic views. Please refer to Custom views instead.
Wrike views can be configured by all users except collaborators, on all Wrike accounts, provided they have full access to the relevant folder, project, or space.
Wrike views provide you with the ability to customize, filter, and save view settings to display the right workspaces for you and your team. Wrike views consist of Classic and Custom views.
Wrike offers the following views:
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Important
List view is not available on accounts created on June 9, 2023, or after this date. We suggest using the Table view instead.
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Note
Accounts already on Wrike Lightspeed may not have Analytics view available. Instead, users in these accounts can leverage the more advanced and user-friendly Chart view.
Important
Classic views are no longer available for accounts created after July 24, 2024, and will be fully phased out by the end of the year. For more information about this enhanced functionality, refer to this Community post on Custom Views.
In any folder, project, or space you can choose to make views visible for your team. This means that when this folder, project, or space is opened, the view option will already be visible in the views listed. You can also set a particular view as a default, meaning anyone opening the folder, project, or space will first see it in that view.
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Navigate to the folder, project, or space where you want to create a Classic view.
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Click the + icon 1 next to the views listed.
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Click Classic views 2.
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Select your desired view 3.
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Your view will be loaded and saved as a visible option for you and other users.
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(Optional) Click the three-dot menu 4 next to the title of the view to Set as default 5.
Classic views can be duplicated and saved as a new custom view. Views created by duplication will have all parent configurations (sorting, filters, and columns in Table views).
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Navigate to the folder, project, or space where you want to duplicate a view.
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Switch to the view you want to duplicate.
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Click on the three-dot menu icon 1 next to the name of the view and select Duplicate as custom view 2.
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Enter a name 3 for your duplicate view and click Create 4.
Note
For duplicated views you have two visibility options:
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Public: All users in this space can see it.
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Personal: Only you can see it, and it cannot be shared.
Custom views allow you to create and save multiple views tailored to a specific objective or work view. You can save view settings, such as filters and sorting, and share them with the team without duplicating effort.
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Navigate to the folder, project, or space where you want to create a custom view.
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Click the + icon 1 next to the views listed.
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Select the Custom view 2 you want to create from the list.
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In the dialogue box enter the name for your view 3.
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You can choose how to share the view you're creating: Set it to Public for everyone to access or Personal for private use 4.
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Click Create 5.
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Your view is loaded and saved as a visible option for you and for other users.
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By using the three-dot menu to the right of the current view's name or by right-clicking the name of any view, you can 6:
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Set View as Default: Make your new view the default for your space.
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Pin to Sidebar: Add your view to the sidebar for quick access.
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Copy Link to This View: Generate a shareable link to your view.
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Rename: Change the name of your view.
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Duplicate: Create a copy of your view.
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Delete: Remove your view permanently.
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When creating a Custom view you can choose for it to be public or personal. Public views can be seen and used by all users with access to the relevant space, folder, or project. Personal views can only be seen and used by the user who created them, and cannot be shared. Personal views are marked with a lock icon.
Permalink can be copied to any Classic or Custom view. Clicking on a view permalink will open the relevant space in that view (provided that space is shared with the user).
You can copy a view or a set of views to or from other projects, folders, spaces, or project-based custom item types from the currently viewed location. The views will be duplicated along with their names, fields, filters, and sorting.
To perform this action, you must have the following permissions:
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Edit custom public views and Edit custom personal views to add views to the destination.
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Add/remove custom fields to ensure that any missing custom fields are automatically added to the destination during the copying process.
Important
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Only custom views can be copied, with personal and public views retaining their original status.
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Copying to direct subitems is limited to 1,000 items (this relates to the maximum number of direct subitems to which we can copy the views). Copying to specific locations is restricted to 30 items.
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You cannot copy views from a locked space to a public or private space. However, you can copy views between locked spaces where you have the necessary access and permissions. Additionally, you can copy views from regular spaces to locked spaces that you have access to.
You can copy an existing view or a set of views from any project, folder, or space.
To copy a view:
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Navigate to the relevant project, folder, or space.
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Click the + icon 1 next to the views listed.
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Click Copy existing views from the menu that appears 2.
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In the window that opens, click the + Location button 3.
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Use the search box to find the location from which you want to copy views 4.
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Choose the views you want to copy to your current location 5.
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Click the Copy view button to complete the process 6.
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The selected views will now be copied to your current location 7.
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You can undo this operation by clicking the UNDO option.
You can copy views to other locations from the project or folder view.
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Navigate to the relevant project, folder, or space.
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Click the + icon next to the views listed1.
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Click Copy existing views from the menu that appears 2.
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In the dropdown menu select the to other locations option 3.
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Choose the location or multiple locations where you want to copy the views to (up to 30 project/folders/spaces) 4.
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Select the views from the current location that you want to copy 5.
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Click Copy views and you’re all set 6.
Note
You cannot undo this operation.
Alternatively, you can copy a certain view to another location by:
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Selecting the view to copy and adding as an existing view.
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Hovering over the custom view title and clicking the three-dot menu 7.
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Click Copy this view… 8 from the menu that appears and follow steps 4-7 above.
You can copy views to direct subprojects and subfolders (top-level).
Note
This option is only available if the viewed item contains at least one subproject or subfolder.
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Navigate to the relevant project, folder, or space.
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Click the + icon 1 next to the views listed.
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Click Copy existing views from the menu that appears 2.
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In the dropdown menu click To all top-level projects and folders 3.
Note
If the combined total of subprojects and subfolders is thirty or fewer, you can selectively choose the locations where you don't want your views copied by adding or removing them. However, if the initial list is modified, the option to apply to all top-level projects and folders will automatically switch to applying to other locations.
If the total number of subprojects and subfolders exceeds thirty, you'll only see the total number of locations, and editing options will be disabled.
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Select the views from the current location that you want to copy 4.
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Click Copy views and you’re all set 5.
Note
You cannot undo this operation.
Tip
You can also use the copy views functionality in Blueprints.