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Table View in Wrike

Table 5. Availability - Legacy plans



This page describes the Table view which is available to all users (including collaborators) on accounts created before March 8, 2023. On accounts created after that date, New Table view is available instead.

Use Table view to see your tasks, folders, projects, or spaces in a spreadsheet format. Business and Enterprise users can also use Table view to add custom fields to their tasks, folders, projects, and spaces.

Using Table view gives you:

  • Upgraded custom field management.

  • Enhanced project support: Edit project attributes directly from the view.

  • Sticky column sorting and width settings (your changes stay in place when you leave and come back to the view).

  • Adjustable display density.


Navigate the view

Tasks are grouped based on the folders and projects they reside in.


If a task is tagged in multiple locations, then it appears under each folder/project that it’s in.

Click the button___2_.png icon in the panel above the table to open Table view in full-screen mode.

Adjust display density

You can select from three view options. Compact mode increases the overall amount of data displayed at one time so you see more tasks. Standard mode is the default view. Full mode allows you to see more cell content at once.

  • Compact mode — See more on the screen at one time (the extra space between items is removed)

  • Standard — A more comfortable view for viewing data in a spreadsheet

  • Full — Cells are expanded to four rows in height so you see more data within each one



You can adjust the width of any column in Table view. Just click the border of the column and drag it to the left or right. Release your mouse when you're done.

To adjust the display density click the three-dot menu 1 in the upper right-hand corner of the table and select an option from the list 2.


Expand or collapse items

You can expand or collapse items (tasks, folders, and projects) to see or hide their content (subtasks, subfolders, and subprojects).

  • Expand an item: Click the gray caret icon to the left of the title. 1

  • Collapse an item: Click the gray caret icon to the left of the title. 2

  • Collapse all items: Click Expand/Collapse 3 on the panel above the table and then select Collapse all. 4

  • Expand all items: Click Expand/Collapse 3 on the panel above the table and then select Expand all. 5

  • See all projects: Click Expand/Collapse 3 and then select Expand to show projects 6 at the top of the view.

  • See all tasks: Click Expand/Collapse 3 and then select Expand to show tasks 7 at the top of the view.


Show or hide empty folders

You can choose to hide or show empty folders while preserving the hierarchy. To do so:

  1. Click the three-dot menu button in the upper-right corner of the table.1

  2. Select Hide empty folders or Show empty folders from the list. 2



If you select to hide folders, projects stay in place. To hide projects you can use project filters.

Undo and redo actions

You can undo any action made from Table view. To do so, click the Undo 1 icon on the panel above the table (or use the keyboard shortcut Ctrl + Z on Windows or Cmd + Z on Mac). To redo the canceled action, click the Redo 2 icon (or Shift + Ctrl + Z on your keyboard for Windows or Shift + Cmd + Z for Mac).


Buttons are active until you switch to another view or refresh the page.

Custom Views and Table View

List, Table. Board, Gantt chart, and Files view can also be used to create custom views. A custom view is an editable view that you can choose to make public or private, name, and apply certain filters to as default.

To create a Custom view:

  1. Navigate to the space, folder, or project where you want to create a custom view.

  2. Click the + to the right of the view options and select Create custom view.

  3. In the pop-up which opens, name your view, choose if it should be public or personal, and select from List, Board, Table, Gantt chart, and Files view. Click Create.

  4. In your view you can set filters and save them as default. Set filters as you would normally, click the three-dot button next to the view name, and select Save.

  5. You can also use this menu to revert filters to default, rename, duplicate, or copy a permalink to the view, set the view as default, and delete it.