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Board View in Wrike

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Wrike Documentation Team

Wrike Documentation Team

TL;DR

Board view lets you manage tasks, projects, and task-based items using a visual card layout organized by workflow statuses. You can update statuses, expand subitems, group cards by assignee, and manage work directly from item cards. It provides a flexible way to track progress, organize teamwork, and keep work moving efficiently in one place.

Table 1. Availability - Legacy plans

Free Professional Business Enterprise
Availability: Legacy Free, Legacy Professional, Legacy Business, Legacy Enterprise; Unavailability: ;

Table 2. Availability

Free Team Business Pinnacle Apex
Availability: Free, Team, Business, Pinnacle, Apex. ; Unavailability: ;

Overview

All users on all account types can use Board view.

Board view allows you to view all the tasks and task-based custom items in a project, folder, or space in a simple layout, which reflects their status. Tasks and task-based custom items are represented by cards listed under the relevant status.

Within the Board view, you can:

The Board view consists of columns representing different statuses in the current workflow. In each column, there are cards representing tasks, projects and task-based custom items.

How to Display Tasks in Board View

Board view supports displaying tasks as cards.

You can choose to display tasks from the Board view toolbar.

  1. Click on the Display Menu 1.

  2. Select Tasks 2 from the dropdown.

    Screenshot_2026-05-26_at_1_17_43_PM.png

  3. Task cards are displayed in the relevant workflow status columns based on their current status.

    Screenshot_2026-05-26_at_1_24_35_PM.png

Each card is displayed under the relevant status and displays:

  • Task or task-based item name 1.
  • Assignee(s) 2.
  • Subitems (which can be clicked and expanded) 3.

  • Due date 4.

    Screenshot_2026-05-26_at_1_35_55_PM.png

Clicking on a card opens the relevant task or task-based item in Item View which allows you to adjust all its details, add descriptions and comments, share items with teammates, and add approvals and files.

Screen_Recording_2026-05-27_at_12_43_05_PM.gif

You can choose if you want to view tasks and task-based items which are in subfolders and subprojects of the space, folder, or project you are viewing. Click the three-dot menu in the Board view's upper-right corner and select Tasks from subfolders.

Screen_Recording_2026-05-27_at_1_15_24_PM.gif

How to Display Projects in Board View

Note

Board view Project Display is available only on Business and higher plans.

Board view supports displaying projects as cards. You can choose to projects from the Board view toolbar.

  1. Click on the Display Menu 1.

  2. Select Projects 2 from the dropdown.

    Screenshot_2026-05-26_at_12_31_07_PM.png

  3. Project cards are displayed in the relevant workflow status columns based on their current status.

    Screenshot_2026-05-26_at_1_08_25_PM.png

    Project cards follow the same column grouping logic as task cards and can be moved between columns to update their status.

Each card is displayed under the relevant status and displays:

  • Project icon 1.
  • Project name 2.
  • Assignee(s) 3.
  • Subitems (which can be clicked and expanded) 4.

  • Due date 5.

    Screenshot_2026-05-26_at_6_40_20_PM.png

    Note

    Subitems for projects work similarly to subitems for tasks. You can add and edit subitems directly from the project card. However, subitems can’t be moved separately from the parent project card. When Board view is set to Project mode, only project-level subitems are displayed and subtasks aren’t.

How to View Items From Other Workflows

Projects and tasks that belong to workflows different from the workflow currently selected in Board view appear in a separate From other workflows column. This column is displayed only when at least one project from another workflow exists in the view.

Cards in the From other workflows column display a workflow badge showing the workflow name.

Screenshot_2026-05-26_at_12_57_14_PM.png

How to Hide or Show Subitems

You have the option to expand or collapse the list of subitems within an item while in Board view. To do this:

  1. Click the Hide or Show subitems button located below the assignee profile image on the corresponding card in the Board view column.

    Screen_Recording_2026-05-27_at_12_51_16_PM.gif

For task items, this displays subitems associated with the parent task. For project items, this displays the project’s subitems.

Note

Only first-level subitems appear in the expanded list. Nested subitems aren’t displayed.

Available Actions for a Card Item

In Board view, you can perform several actions for tasks, projects directly from the card:

  1. Right click on a card.

    OR

  2. Click the three-dot menu at the upper right corner of a card.

    Screen_Recording_2026-05-29_at_3_22_51_PM.gif

Available Actions in Task  View:

  • Open in a new tab 1: Opens the task in a separate tab.
  • Copy link 2: Copy the permalink of the task.
  • Add subitem 3: Add a subitem.

  • Expand: Expands the subitems (applicable only if subitems are present).

    OR

    Collapse 4: Collapses the subitems.

  • Delete 5: Delete the subitem.
  • Change Status 6: Change the status of the subitem.

  • Importance 7: Modify the importance level of task subitems.

    Screenshot_2026-05-27_at_1_21_50_PM.png

Available Actions In Project View:

  • View details 1: Opens the item view to view its details.
  • Open 2: Opens the project.
  • Open in new tab 3: Opens the project in a separate tab.
  • Copy link 4: Copy the permalink of the project.
  • Add subitem 5: Add a subitem.

  • Expand: Expands the card (applicable only if subitems are present).

    OR

    Collapse 6: Collapses the subitems.

  • Delete 7: Delete the card.

  • Change status 8: Change the status of the project.

    Screenshot_2026-05-27_at_1_31_24_PM.png

How to Expand or Collapse Columns in Board View

You can collapse or expand a column in the Board view. To do this:

  1. Click the three-dot 1 button on the column.

  2. Select Collapse column 2 from the drop down box.

    Screenshot_2026-05-27_at_2_23_27_PM.png

  3. Click the title of a collapsed column to expand it again.

    Screen_Recording_2026-05-27_at_2_34_17_PM.gif

How to Group and Organize Cards in Board View

Board view provides flexible ways to organize your work. You can group cards into swimlanes and arrange them into columns using assignees, workflow statuses, or supported custom fields, making it easier to visualize and manage work based on your team's process. 

How to Organize Cards Using Groups

  1. Open the relevant space, folder, or project in the Board view.
  2. Click the Group 1 button on the toolbar.
  3. Select how you want to group cards.
    • Assignee 2: Select Assignee to group cards by assignees.
    • Custom Fields 3: Select the relevant custom field from the drop down that appears 4.
      Screenshot 2026-07-14 at 1.47.06 PM.png

How to Organize Cards Using Columns

By default, Board view organizes cards into columns based on workflow status. You can organize columns using supported single-select or multi-select custom fields, allowing you to visualize work in ways that best fit your process.

  1. Open the relevant space, folder, or project in the Board view.
  2. Click the Columns button on the toolbar 1.
  3. Select a field to organize cards into columns by:
    • Workflows 2: Select the relevant Workflow from the drop down to group cards by workflow 3.
      Screenshot 2026-07-14 at 1.51.44 PM.png
    • Custom fields 4: Select the relevant custom field from the drop down that appears 5.
      Screenshot 2026-07-14 at 1.54.57 PM.png
  4. You can manage how columns are displayed:
    • Collapse all columns 1: To collapse all assignee groups.
    • Collapse empty columns 2: To collapse groups that don’t contain any tasks.
    • Expand all columns 3: To expand all assignee groups.
      Screenshot 2026-07-14 at 1.58.08 PM.png

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