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Files View

The Files view is available for regular users on Professional accounts and up. The grid mode on the Files view is available on Wrike for Marketers accounts or accounts with the Wrike Proof add-on.

⏱ 1.5 min read

Overview

Use the Files view to see files attached to a folder or project and items within it (tasks, subtasks, and subfolders/subprojects). From the view, you can:

  • Open files
  • Sort or filter files to find what you need
  • Download files
  • Delete files
  • See how many proofing comments there are on the file (for accounts with Wrike Proof)
  • See the approval status of the file

Important Information

  • You can only open the Files view at the folder/project/space level.
  • You can’t attach files to spaces directly, but you can see all the files attached to tasks, folders, and projects within a certain space when you switch to the Files view.
  • The Files view shows files attached to items (tasks, folders, projects) that have been shared with you. If an item is not shared with you, you will not see files attached to it on the view.
  • You can’t switch to the Files view while you’re in the “Shared with me” section of your workspace.

When to Use the Files View

Use the Files View to:

  • View files stored in a particular folder, project, or space.
  • Collect all assets made during a particular project or for a particular customer.
  • Find the resources you need for your current project.

Navigate the View

List vs. Grid

Switch between list and grid by clicking the hamburger or squares icons in the top-right corner of the view

  • List: View items in a list format. Use this view to display more on the screen and when file title and data is most important.
  • Grid: View file thumbnails in a grid layout. Use this view when you need to see a small version of the file and file data is less important. Additionally, you can select the size of icons on the grid: small, medium, or large.

Sort Files

You can sort files by:

  • Upload date
  • File name (sorted alphanumerically)
  • Task or project title
  • Size
  • File owner

Available Filters

Click the filters icon to filter by:

  • Files in approval
  • Files in review
  • File type
  • Uploaded by
  • Upload date
  • Task status
  • Task assignee
  • Task due date
  • Task author
  • Task custom fields

Open the Item Where the File Is Stored

  1. Right-click the file.
  2. Click "Open parent task" (or "Open parent folder/project").

The task, folder, or project the file is attached to opens as a pop-up.

Download a File

There are a several ways to download files attached from local computers (not from cloud storage providers).

Option 1

  1. Hover over the file you want to download.
  2. Click the arrow icon that appears on the right.

Option 2

  1. Hover over the file you want to download.
  2. Check the box that appears to the left.
  3. Click "Download" in the panel above.

Option 3

  1. Right-click the file you want to download.
  2. Click “Download.”

Delete a File

There are two ways to delete a file.

Option 1

  1. Hover over the file you want to delete.
  2. Check the box that appears to the left.
  3. Click "Delete" in the panel above.

Option 2

  1. Right-click the file you want to delete.
  2. Click “Delete.”

Mass Actions for Files

To download or delete several files in a folder, project, or space at once:

  1. Hover over the first file you want to download* or delete.
  2. Check the box on the left.
  3. Repeat steps 1 and 2 for all files you want to download or delete.
  4. Click the corresponding button in the panel above.

* If you don't see the "Download" button, you may have selected a file attached from a cloud storage provider.

🔥Wrike Tips!

  • To select all files: Click “Select All” (this only appears if at least one file is selected).
  • To unselect all files: Click "Reset" (only appears if at least one file is selected).

More Info

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