Dynamic Due Dates and Timelines

I'm interested in Wrike, but for me the deal-breaker is that you MUST manually set start and end dates every time you create a task. It would be great if it could be automatically set and rescheduled according to project dependencies or priorities like in LiquidProject. (See LiquidProject for example!) In other words, I would be able to hit "snooze" on a task, and ALL of the tasks depending on it would be automatically rescheduled for later, rather than having to manually change every one at a time. Because for us our dates are fluid, I don't want to be wasting time rescheduling tasks all the time. Can you guys please create a more dynamic timeline where due dates are more like "Plus 5 days after XX task is completed"?

Thanks!

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Anastasia

Hi Thomas, thanks for sharing this, the dynamic due dates sound like a really interesting idea. While all tasks aren't rescheduled automatically, I wanted to let you know about a few features which help with quickly updating Project timelines:

  1. If tasks are linked together with dependencies and connected to a milestone, it's possible to move the whole chain by dragging the milestone to a different date while holding "shift". Check out our Dependencies on the Timeline View article to learn more.
  2. Mass Editing allows you to shift dates for multiple (or all) tasks in a Project. Here's how:

 

Let me know if you have any questions!

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There are some excellent features on Wrike, but this is a deal breaker for me too.  I currently use SmartSheets and my industry is wedding planning.  So all my DUE DATES are predecessors of the ONBOARD date and the end date.

For example all invoicing, intro to planning your wedding and introduction to our recommended suppliers are triggered from the start date of the client onboarding with us.  Then once we are 6 months out from the wedding all "TASKS" & subtasks are triggered based on the end (wedding) date.

ie.

It's now 5 months to go, let's ensure you are on track with your menu selection.

It's now 4 months out and your 50% balance is now due

 

I have a list of tasks associated with reverse timelines and I allocate the tasks to different parts of the team - I would love to see Wrike use a predecessor features and not just dependencies.  My tasks are not dependent on the one prior either, some people will complete a menu selection before selecting their wedding dress for example.

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Anastasia

@Lisa, thanks so much for writing this up! Hearing about use cases and processes is really helpful as it allows us to understand what drives the need for certain features. I really appreciate the details you provided and made an additional note of them for our Product Team, who monitor the feedback posted on the Community closely. I understand how weddings, as well as other events, require a unique workflow, and your insight about this topic is fantastic.

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I'm a current subscriber. Another example of a need for this: Real Estate - we need to remind clients or make sure certain things are in place things 1 week from closing (not always one week, but you get the idea). I actually can't think of too many industries that don't have a status check of some kind based off the end date rather than a preceding date.  Thanks!

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Anastasia

Luke, thanks for the comment! It's always great hearing about your examples.

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Hi Anastasia, Dear Wrike Team, any news on that topic?

Same for me, I am working on the implementation of a software, and we would start to work on some tasks "2 weeks before the previous one is over". For the moment, I don't manage to create the dependencies that way.

Will there be an update in that direction? Would be great!

Thanks,

Jennifer

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Being able to set multiple due dates is also important for us.

An example is if someone requests a web page to be built, it needs to go to Copy for copywriting, Creative for images and Web Dev for building.  This works in a Waterfall way, so I have to change the due date three times for one task.

Creating sub-tasks is too much to manage because it means having several tasks with the same information repeated.  For instance, one parent task with the original brief and three sub-tasks with the same brief, but assigned to different people, with different due dates and different statuses that need to be updated manually.

It also means that the person who has to build the deliverable (web page, email, social post, etc) has to go to different tasks to get everything they need rather than having one task that holds all assets.

It would be great to be able to assign a task to people based on due date.  So the overall task can have a finish date, but in the same space where you set that date, you can assign 'Step' dates to different people.

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Anastasia, any updates on reverse dependencies? This is a fundamental project management functionality, not just for certain use cases. In my industry we work backward from critical project milestones. If the milestone changes - there should be an easy and automatic way to set tasks that precede that milestone to automatically shift accordingly. 

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Hey guys, thanks for your continued support for the suggestion. I wanted to mention Lead and Lag time here:

  • Lead time indicates the overlap between tasks (i.e. to designate that the next task(s) in a chain can start N days before its predecessor has finished).
  • Lag time indicates the wait period before the next task(s) in a chain can start.

I understand this doesn't answer every request mentioned here, but I hope it will help 🙂

 

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

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Seconding the need for dynamic scheduling.  As Wrike already includes effort hours, a scheduling engine that automatically creates a schedule based on user availability is essential.  Instead, I have to continually--and manually--keep people working.  Instead, I need a tool that can recognize that something isn't completed, notify me, and shift things around.  That is, if project A is on hold because a client has delayed feedback, then I need dependencies to adjust AND for everyone involved to be working on project B.  It is something to the effect of, "Because you cannot work on X, work on Y or Z."  Related, overdue is too late for notice.  I need to know we are off track much sooner.  Again, it's all too manual.

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Dear Wrike Team,

 

Any updates on Dynamic Due dates ?

 

Thanks

Diana 

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By using the terms "Dynamic Due Dates", this is misleading.  

 

If you are given a deadline to meet and set your timeline up to have tasks start to finish dependency,'Dynamic" no longer works.  

 

I was informed by Customer Service when I advised the issue that I shouldn't change my dates once a timeline is put together.  This direction is not reflective of my real-worlds projects.  I need to be able to work backwards and trust that when in risk mitigation situations, a task duration increases or decreases, the entire timeline with dependencies is updated.  I need to feel comfortable that when a task owner needs more time or takes less time, the Wrike timeline reflects the changes, when working from the end date to start.  

In my experience, it hasn't.  I just looked again today.  Dynamic due dates doesn't work when working backwards from your end date to beginning if you have changes along the way of a long project.  

I think if the task durations could be followed working with the dependencies start to finish, the wedding planner company might be able to use the tool, Mischa could probably use the tool too.  

 

Risk Management is a necessity in Project Management.  I think it would make Wrike that much better if Wrike could allow task durations to change (increase and decrease) and have the schedule / timeline to reflect the changes.  

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Megan, can you further explain what you mean? I'm not sure I understand the problem you're running into. Shifting dependent tasks is an important feature we need, so I want to make sure I understand what is and is not possible.

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