Regular and external users on all account types can mass edit tasks. However, the number of mass editing options available depends on your account type (see below).
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Use mass editing in the List view or from My Work to make the same changes to multiple tasks at the same time.
- External Users are not able to use mass editing options related to sharing and assigning tasks.
- Advanced rescheduling options and the option to edit task followers are not available from My Work.
- You can only mass edit tasks, not folders and projects.
- Select a folder, project or Space from the left-hand Navigation panel and switch to the List view.
- To see tasks from subfolders and subprojects: click the three-dot menu button in the view's upper right-hand corner and select "Show Tasks from Subfolders".
- Click the "Mass Edit" icon.
- Select the tasks you want to edit: click the checkmarks to the left of task names. Shortcuts below.
- A panel, with various mass editing options appears on the right-hand side of the workspace.
- Select the appropriate mass editing option from the panel.
- Another way to enable mass editing: press and hold Ctrl (Cmd if you are on a Mac), hover over an assignee's avatar (you'll see it turns into a checkmark), and click it.
- To select a range of tasks: press and hold Shift on your keyboard, hover over an assignee's avatar and click it, then click the checkmark next to the last task in the range you want to select.
- To select all tasks: click “Select All” (only appears if at least one task is selected).
- To deselect all tasks: click "Reset" (only appears if at least one task is selected).
Additionally, you can mass drag and drop tasks in List view to:
- Change their hierarchy (convert tasks into subtasks and vice versa)
- Change their position in the List view
- Change their status (when tasks are sorted by status)
- Change their importance (when tasks are sorted by importance)
|Mass Edit||Free Accounts||Paid Accounts|
|Mark tasks as completed or change their status*||+||+|
|Change which folders, projects or Spaces tasks are in||+||+|
|Follow or unfollow tasks||+||+|
|Reschedule tasks for today, tomorrow, or next week||+|
|Access advanced rescheduling options**||+|
|Turn on the option to work on weekends***||+|
|Assign and reassign tasks||+|
|Unassign tasks from selected users/all users||+|
|Swap task assignees (this will reassign all tasks from one user to another)||+|
|Unpin tasks from My Work***||+|
*If you are using fixed and flexible workflows you might not be able to perform a mass status change. When you select multiple tasks with different workflows and at least one of them has locked status transitions, you will not see the option to change the status in the mass edit panel.
**Advanced rescheduling options include the options to: shift tasks’ scheduled dates, set the tasks’ start date, set the tasks’ due date, select custom start and due dates, convert tasks to milestones, clear all tasks dates. Click “Advanced rescheduling” on the mass editing panel of the List view to see these options.
***These options are only available when using mass edit options from My Work.