Creating Subitems
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Availability: Legacy Professional, Legacy Business, Legacy Enterprise.; Unavailability: Legacy Free.; |
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Availability: Free, Team, Business, Enterprise, Pinnacle. ; Unavailability: ; |
All users except collaborators, contributors and viewers can create subitems.
There are a couple of ways of creating subitems in Wrike:
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You can create new subitems manually within an existing task.
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Let Wrike create new task-based subitems with the text you've highlighted in the task description or comment in the task stream.
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Use Wrike's AI and let it create task-based subitems from the actionable parts of the task description or comments.
On Business and higher accounts, you can create task-type subitems for your custom items using any of the ways mentioned above.
Note
When you let Wrike or Wrike's AI create subitems from the task description or a comment, the resulting subitem will have the type that's the first in the list of allowed task-type subitems for this custom item type. If there are no allowed task-type subitems in the list, Wrike will create a regular task.
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Navigate to the item view of a task, project or folder where you want to add a subitem.
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Click the Add subitem button 1 (or click the + Item button if there are existing subitems) from the item view panel.
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For custom items, select the type of item you want to create in the blue drop-down on the right.
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Type a name for your subitem.
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Press Enter on your keyboard.
Your subitem is instantly created, and you can click it to open and edit. A link to the subitem's parent task is located immediately above the subitem's title in the itemview.
Note
If you're creating a subitem in a folder, it can be a folder-based subitem, a project, or a task. In a project, it can be a folder, a project-based subitem, or a task. If you're creating a subitem in a task, it will only be created as a task-based subitem.
This method will simply create a task-based subitem from each line of text you have highlighted in a task description or comment, regardless of its length or the words included. This method of subitem creation works with any language.
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Highlight the lines of text that you wish to turn into subitem.
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Select the Create subitems icon 1 in the menu that appears to the left of the highlighted text.
Each line of text that was selected will be created as a separate task-based subitem. The created subitem always have an active status. If there were a name or a date in the selected text, they would be recognized and added as the subitem assignee and the subitem end date, respectively, with the help of in-built AI.
Note
The date alignment rules and account/user work schedules are applied when scheduling the subtask. For example, if the date in the comment falls on a weekend, the due date of the created subitem will be set as a first working day after this date.
To undo this action, you can click the Undo button that appears on the pop-up at the top of the window. This option appears for 10 seconds, or until another update is made in the task description.
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Where a subitem is created, the original text will become a hyperlink inside your task description. If you delete this hyperlink, the subitem itself will not be deleted. To delete a subitem, right-click its title under the task header and select Delete. This does not apply to creating task-based subitems from comments. When the subitem is created, text in the comment stays unchanged.
Note
This method of creating task-based subitems currently works with English-language text only and is not supported for blueprints.
This feature uses natural language processing to select which parts of text in the task description or comment are actionable tasks. It then creates subitems from these sections of text.
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When a subitem is created by AI, it won't be assigned to the user named in its title if the parent task is not shared with that user.
AI-subtask creation focuses on phrases starting with a root verb. For example, the phrase "Manage things" will be recognized as an actionable task, whereas "Managing things" will not. In addition, AI-subitem creation takes into account your structure and punctuation. The phrase "Manage things and count the numbers" will be converted into one task-based subitem, but "Manage things." "Count the numbers." will be converted into two.
Wrike's AI can also recognize dates and names in the text and fill in the corresponding fields in the subitem. For example, if you highlight the text "Create a cool product presentation, John Smith, January 9", AI will create a task-based subitem with the title "Create a cool product presentation, John Smith, January 9", assigned to John Smith and with the end date on January 9. Other examples of Wrike's AI-recognized date formats include tomorrow, next Friday, 07/02/2025, Feb 07, and others.
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If you have two dates in the selected text the earliest date would be recognized as a start date for the created subitem and the latest as the end date.
To use AI to create a subitem, use the following steps:
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Highlight the text that you wish to scan for task-based subitems.
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Select the Scan the selected text and let our AI create subitems 1 icon in the menu that appears to the left of the highlighted text.
Sections of text which are recognized as actionable tasks will be added as task-based subitems. To undo this action, you can click the Undo button that appears on the pop-up at the top of the window. This option appears for 10 seconds, or until another update is made to the task description.
Note
Where a subitem is created, the original text will become a hyperlink inside your task description. If you delete this hyperlink, the subitem itself will not be deleted. To delete a subitem, right-click its title under the task header and select Delete. This does not apply to creating task-based subitems from comments. When the subitem is created, text in the comment stays unchanged.
Yes. Learn how to do that here.
Subtasks in Wrike live under their parent tasks and inherit the location tag of the folder/project that their parent task belongs to, but they do not directly belong to this folder/project. This is called a ghost tag. So removing the ghost tag from the subtask is only possible via untagging of the parent task.