Adding Your Vacations, Extra Workdays and Capacity Changes
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Availability: Legacy Business, Legacy Enterprise.; Unavailability: Legacy Free, Legacy Professional.; |
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Availability: Team, Business, Pinnacle, Apex. ; Unavailability: Free; |
All users can create calendar exceptions.
You can set partial days off and capacity changes on Business and higher accounts only.
Your work schedule lets you mark Vacation / PTO days, Other non-working days, Extra workdays and Capacity changes as calendar exceptions.
You can adjust your schedule to reflect time away or changes in your capacity. Wrike supports four schedule exception types:
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Vacation / PTO and Other non-working time
Use this for full or partial days off.
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Full day: You are not expected to work at all that day, and your capacity is set to 0.
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Partial day: Your capacity is reduced by the number of hours you mark as non-working.
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Extra workday
Use this when you need to work on a day that’s normally non-working, like a weekend or public holiday. Wrike treats this as an additional working day and adds capacity for that day.
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Capacity change
Use this for a temporary increase or decrease in daily hours.
For example, a student intern working more hours during summer break, or someone returning from parental leave with reduced hours. Wrike updates their capacity for the selected date range.
When you create a full day non-working exception (like Vacation / PTO or Other non-working):
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You can’t schedule tasks for that date (unless you disable the Working days only option).
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Tasks already scheduled on those dates are automatically rescheduled, and their duration is preserved, unless automatic task rescheduling is turned off for your account in Labs.
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If someone assigns and @mentions you in a task scheduled during your non-working exception, they’ll see a notification about your time off. Wrike also shows an “unavailable” label for users who have no current capacity because of active tasks, assigned bookings, public holidays, or scheduled time off.
When you create a Partial day off or Capacity change exception:
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Existing working days stay working, and non-working days stay non-working, so tasks are not automatically rescheduled.
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Your required hours and capacity for that day or period adjust to match the exception.
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Click your profile picture in the top right-hand corner of your Wrike workspace.
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Select Settings from the drop-down 1.
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Select Work Schedule in the left-hand panel 2.
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Select a range of dates or double-click a date to create a single-day exception .
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Select a calendar exception type: Vacation/PTO, Other non-working, Capacity change or Extra workday 3.
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When you choose Capacity change, set your new Daily capacity hours. Wrike adjusts your daily work hours based on this value.
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When you add a Vacation/PTO or Other non-working exception, you can choose Partial day or Full day.
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Choose Full day in the Duration field if you need the entire day off.
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Choose Partial day in the Duration field if you need only a few hours off, and set the number of hours in Time off hours to reduce your daily work hours.
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To delete a calendar exception simply click the dates highlighted and select Delete icon 4.
Note
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You can create up to two exceptions for the same dates, for example, a long Capacity change and a few days off. You can add no more than one Capacity change plus one of the following: Vacation/PTO, Other non-working, or Extra workday.
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When viewing your user-level work schedule, you'll see a triangle icon on days that have a capacity change inherited from the account-level schedule. An upward-pointing triangle means your capacity has been increased, while a downward-pointing triangle means your capacity has been decreased.
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Seven days ahead of the exception's start date, other users in the account will see a note about your upcoming time off in your profile information. Keep in mind, however, that collaborators can't see profile information.
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You can disable the Working days only option if you want a task to span all days, including non-working days.