Work Schedules for Admins

Admins on all accounts have access to Work Schedules from the Account Management section.  Admins on Business accounts and Admins with the right to manage Custom Calendars on Enterprise accounts have increased rights. 

• Overview
• Important Information
• Edit the Workweek
• Create Account-Wide Exceptions
• Edit an Individual’s Workweek (Business and Enterprise only)
• Create a Work Schedule (Business and Enterprise only)
• Assign a Work Schedule (Business and Enterprise only)

Overview

Work Schedule(s) help you and your team manage working and non-working days. All account types can use Work Schedules to:

• Designate your team’s workweek (the days each week they should or should not be working).
• See when you or your teammates are scheduled to work.

Admins on Business and Enterprise can

• Create additional Work Schedules (with a different set of working days) and assign that schedule to teammates. 
• Mark vacation or PTO days for team members.
• Designate additional working days for yourself or for team members.

✋Note! This page is about actions that admins can take which affect the account, for actions admins can take at their individual user level, check out our page Work Schedules for Users.

Important Information

• Only admins can change the account's workweek (the days each week that are marked as working days).
• You cannot add comments when creating calendar exceptions.

For Business and Enterprise

• All new users (including Collaborators) are initially added to the Default Schedule.
• There is no limit to the number of Work Schedules you can add.
• Because users can be part of multiple User Groups, User Groups cannot be assigned to Work Schedules.

Edit the Workweek

Admins on all account types can edit the workweek. Editing the workweek affects all users in that account (unless you’re using multiple Work Schedules).

1. Click your profile image in the account’s upper right-hand corner.
2. Select “Account management”.
3. Click “Work Schedules”.
4. Click “Edit workweek”.
5. Select the days which should be working days (this affects the entire account unless you are on Business on Enterprise and using multiple Work Schedules).
6. Select “Apply Changes”.

Create Account-Wide Exceptions

Admins on Business and Enterprise accounts can create account wide exceptions. Admins on Enterprise accounts must have the right to manage Custom Calendars.

1. Click your profile image in the account’s upper right-hand corner.
2. Select “Account management”.
3. Click “Work Schedules”.
4. Select a range of dates or double-click on a date to create a single-day exception.
5. Select a calendar exception type: additional work days, public holidays, and other non-working.

Edit an Individual's Workweek (Business and Enterprise)

Admins on Business accounts and Admins on Enterprise accounts with the right to manage Custom Calendars can edit other non-admin’s work schedules. Owners on Enterprise accounts can edit any team members Work Schedule.

1. Click your profile image in the account’s upper right-hand corner.
2. Select “Account management”.
3. Click “Work Schedules”.
4. Select “Users”.
5. Select the name of the user whose Work Schedule you would like to edit.
6. Select a range of dates or double-click on a date to create a single day exception.
7. Select a calendar exception type: Overtime, Vacation/PTO, or Other non-working.

Create a Work Schedule (Business and Enterprise)

Admins on Business accounts and Admins on Enterprise accounts with the right to manage Custom Calendars can create work schedules.

1. Click your profile image in the account’s upper right-hand corner.
2. Select “Account management”.
3. Click “Work Schedules”.
4. Click “+ Create new” from the left side of the view.
5. Enter a title for the Work Schedule.
6. Select “Edit workweek”.
7. Select the days which should be working days for members of this group.
8. Add exceptions.

Assign a Work Schedule (Business and Enterprise)

Admins on Business accounts and admins on Enterprise accounts with the right to manage Custom Calendars can create work schedules.

By default, all members of your Wrike account have the default Work Schedule but any team member’s work schedule can be changed.

Option 1: Users Tab

1. Click your profile image in the account’s upper right-hand corner.
2. Select “Account management”.
3. Click the “Users” tab.
4. Click the checkmark next to the name(s) of the user(s) you would like to switch to a different Work Schedule.
5. Click “More”.
6. Select “Update Work Schedule”.
7. Click dropdown with the current Work Schedule and select the appropriate option.
8. Click “Save”.

Option 2: Account Management

1. Click your profile image in the account’s upper right-hand corner.
2. Select “Account management”.
3. Click the “Work Schedules” tab.
4. Select “Users”.
5. Click the name of the user whose Work Schedule you want to edit (you can search by their name if you can’t find it).
6. Click “Change work schedule”.
7. Click the current Work Schedule and then select the appropriate schedule from the dropdown.
8. Select “Change work schedule”.

The Work Schedule for the selected user(s) are immediately updated. If all assignees on a task now have a non-working day during the task’s duration, the task is automatically rescheduled and the duration preserved.