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Work Schedules for Admins

Admins on all accounts can access Work Schedules from the Account Management section. Admins on Business accounts and admins with the right to configure team members' work schedules on Enterprise accounts have increased rights.

⏱ 4.5 min read

Overview

Work Schedule(s) help you and your team manage working and non-working days. All account types can use Work Schedules to:

  • Designate your team’s workweek (the days each week they should or should not be working).
  • See when you or your teammates are scheduled to work.

Admins on Business and Enterprise can

  • Create additional Work Schedules (with a different set of working days) and assign that schedule to teammates. 
  • Mark vacation or PTO days for team members.
  • Designate additional working days for yourself or for team members.

✋Note! This page is about actions that admins can take which affect the account, for actions admins can take at their individual user level, check out our page Work Schedules for Users.

Important Information

  • Only admins can change the account's workweek (the days each week that are marked as working days).
  • You cannot add comments when creating calendar exceptions.

For Business and Enterprise

  • All new users (including Collaborators) are initially added to the Default Schedule.
  • There is no limit to the number of Work Schedules you can add.
  • Because users can be part of multiple User Groups, User Groups cannot be assigned to Work Schedules.
  • Collaborators can't add exceptions to their Work Schedules, but admins can add exceptions on their behalf and those exceptions are visible to Collaborators.

Edit the Workweek

Admins on all account types can edit the workweek. Editing the workweek affects all users in that account (unless you’re using multiple Work Schedules).

  1. Click your profile image in the account’s upper right-hand corner.
  2. Select “Settings” from the dropdown.
  3. Click "Work Schedules" in the left panel.
  4. Click “Edit workweek”.
  5. Select the days which should be working days (this affects the entire account unless you are on Business on Enterprise and using multiple Work Schedules).
  6. Select “Apply Changes”.

Create Account-Wide Exceptions

Admins on Business and Enterprise accounts can create account wide exceptions. Admins on Enterprise accounts must have the right to configure team members' work schedules.

  1. Click your profile image in the account’s upper right-hand corner.
  2. Select “Settings” from the dropdown.
  3. Click "Work Schedules" in the left panel.
  4. Select a range of dates or double-click on a date to create a single-day exception.
  5. Select a calendar exception type: additional work days, public holidays, and other non-working.

Create Exceptions for Individuals (Business and Enterprise)

Admins on Business accounts and admins on Enterprise accounts with the right to configure team members' work schedules can edit other non-admin’s work schedules. Owners on Enterprise accounts can edit any team members Work Schedule.

  1. Click your profile image in the account’s upper right-hand corner.
  2. Select “Settings” from the dropdown.
  3. Click "Work Schedules" in the left panel.
  4. Select “Users”.
  5. Select the name of the user whose Work Schedule you would like to edit.
  6. Select a range of dates or double-click on a date to create a single day exception.
  7. Select a calendar exception type: Overtime, Vacation/PTO, or Other non-working.

Information about vacation or other day(s) off is displayed in a user's personal profile. A note about the upcoming time off appears there 7 days before the planned vacation starts. Note that this information is not visible to Collaborators.

Personal_Profile_-_Contact_Card_Vacation.png

Create a Work Schedule (Business and Enterprise)

Admins on Business accounts and admins on Enterprise accounts with the right to configure team members' work schedules can create work schedules.

  1. Click your profile image in the account’s upper right-hand corner.
  2. Select “Settings” from the dropdown.
  3. Click "Work Schedules" in the left panel.
  4. Click “+ Create new” from the left side of the view.
  5. Enter a title for the Work Schedule.
  6. Select “Edit workweek”.
  7. Select the days which should be working days for members of this group.
  8. Add exceptions.

Assign a Work Schedule (Business and Enterprise)

Admins on Business accounts and admins on Enterprise accounts with the right to configure team members' work schedules can create work schedules.

By default, all members of your Wrike account have the default Work Schedule but any team member’s work schedule can be changed.

Option 1: Users Tab

  1. Click your profile image in the upper, right-hand corner of your Workspace.
  2. Select “Settings” from the dropdown.
  3. Click "Users" in the left panel.
  4. Check the box next to the name(s) of the user(s) which you would like to switch to a different Work Schedule.
  5. Click "Edit Work Schedule" on the panel which appears to the right.
  6. Click dropdown with the current Work Schedule and select the appropriate option.
  7. Click “Save”.

Option 2: Work Schedules Tab

  1. Click your profile image in the Workspace’s upper right-hand corner.
  2. Click "Work Schedules" in the left panel.
  3. Select “Users”.
  4. Click the name of the user whose Work Schedule you want to edit (you can search by their name if you can’t find it).
  5. Click “Change work schedule”.
  6. Click the current Work Schedule and then select the appropriate schedule from the dropdown.
  7. Select “Change work schedule”.

The Work Schedule for the selected user(s) are immediately updated. If all assignees on a task now have a non-working day during the task’s duration, the task is automatically rescheduled and the duration preserved.  

Automatic Task Rescheduling

Wrike automatically reschedules tasks whose schedule overlaps with non-working days in the assignee’s Work Schedule.

How rescheduling works: 

  • Task duration remains intact (i.e. the length of time allotted for a task).
  • Task dates shift into the future. The number of days shifted depends on the number of non-working days.
  • Only active tasks scheduled for the future are rescheduled.
  • If a task has multiple assignees, task dates will only shift if all assignees have non-working day(s) during the task's scheduled dates.
  • If an account-wide exception has been created, or if the default schedule for all users in the account is changed by an admin, all the tasks will be rescheduled even if they are not shared with that admin.

Wrike warns you about automatic rescheduling when you:

  • Assign a Work Schedule to a user.
  • Add an exception to a Work Schedule.
  • Change the work week.

Note about "Work on Weekends". You can enable the "Work on Weekends" option if you want a task to span all days, including non-working days.

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