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Gantt Chart Overview

The Gantt Chart can be viewed by all user types (including collaborators) on all paid accounts. 

⏱ 4 min read

Overview

Use the Gantt Chart to see how tasks in your folder, project or Space are scheduled and to quickly make adjustments to your project's timeline.

The timeline on the chart's right side shows scheduled tasks as bars which extend from the task's start to end dates. The table on the left side of the view shows all tasks, including tasks which haven’t been scheduled.

Important Information

  • Backlogged tasks with scheduled subtasks appear on the timeline and are represented by bars with striped diagonal lines which extend from the earliest subtask’s start date to the latest subtask’s end date.

Navigate the Chart

To view a folder, project or Space on the Gantt Chart:

  1. Select a folder, project, or Space from the left-hand Navigation panel 1.
  2. Switch to the Gantt Chart 2.

On the timeline portion of the chart tasks appear in the color associated with their status. You can check the “Highlight overdue” box 3 to have all overdue tasks color-coded red. 

Wrike Tip! Click on the button_.png icon on the panel above the timeline to open the Gantt Chart in full screen mode.

Projects, Folders and Spaces on the Timeline

  • A folder, project or Space name appears on the timeline and a bracket 4 appears under the name.
  • The bracket will always span from the earliest start date to the end date of the latest task within the project, even if the project has its own start and end dates which were set in the Info Panel. Start and end dates from those fields are not distinguished on the Gantt Chart.
  • To see the actual dates on the Gantt Chart, for which the project is scheduled, you can enable the Dates Roll Up feature from Wrike Labs. This way, the bracket will be displayed with the project’s own dates as a bold filling, whilst the part representing dates of tasks which fall outside this timeframe will have no filling on the timeline, just an outline.
  • A project or folder icon appears to the left of a folder or project’s title.

Navigate_the_Chart.png

Hide or Show the Table

Hide the table from the view to get a better overview of your project’s schedule and have the table reappear when you need it:

  1. Hover over the right border of the table (or left side of the view if the table is hidden).
  2. Click the blue button with the carrot icon.

Hide-or-Show-the-Table-01.gif

Hide Empty Folders

Hide folders that don't have any tasks in them from the view (both the table and timeline portions).

  • Hide empty folders: Check the "Hide Empty Folders" box (located at the top of the view).
  • View empty folders: Uncheck the "Hide Empty Folders" box.

Add or Remove Columns from the Table

  1. Click the gear icon 1 in the table’s upper left-hand corner.
  2. Check the box next to any columns you want to see or uncheck the box next to any columns you want to hide. The table has a fixed width and in case there are too many columns selected, you can scroll to the needed column from the bottom of the table.

Add_or_Remove_Columns_from_the_Table01.png

Custom Fields on the Table

Users on Enterprise and Business accounts can add custom fields to the Table.

To add custom fields:

  1. Click the gear icon 1 in the table’s upper left-hand corner.
  2. Check the box next to any custom field you want to see or uncheck the box next to any custom field you want to hide.

Note that you can only add custom fields that are shared with you.

By default, only custom fields from the current folder/project are shown. To add custom fields that are available to you from another folder/project:

  1. Click the gear icon.
  2. Click “Manage Custom Fields”.
  3. Click the “+New field” button.
  4. From the dropdown menu select the needed custom field.
  5. When all the necessary fields are added to the list, click “Done”.

Expand and Collapse Items on the Gantt Chart

By default, when you open a folder, project or a Space on the Gantt Chart, the Space/folder/project and any subfolders/subprojects are expanded so that you can see the tasks within them.

Expand or Collapse all Folders and Projects

  • Click “Expand All” at the top of the Gantt Chart to expand all folders and projects that live in the project/folder/Space you have selected.
  • Click “Collapse All” at the top of the Gantt Chart to collapse all folders and projects that live in the project/folder/Space you have selected.

Expand or Collapse Individual Items

To expand or collapse individual folders, projects, or tasks with subtasks from the table:

  1. Click the plus sign to the left of the item’s title.

To expand or collapse tasks with subtasks from the timeline:

  1. Hover over a task you want to collapse or expand.
  2. Click the plus sign that appears to the left of a task’s title.

To expand or collapse items when the table is hidden:

  1. Click the “+” sign which appears on the left-hand side of the Gantt Chart to expand the item.
  2. Click the “-” sign which appears on the left-hand side of the Gantt Chart to collapse the item.

Each “+” or “-” is at the same level as the title of the parent task, folder, or project it corresponds to.

Open a Task from the Gantt Chart

From the Table:

  1. Hover over a task’s title.
  2. Click the icon that appears to the right of the title.

The task opens in an overlay Task view.

From the Timeline:

  1. Click a task bar in the timeline portion of the chart.
  2. Click a task’s title in the pop-up that appears.

The task opens in an overlay Task view.

Wrike Tip! You can double-click the task on the timeline to open it in the overlay Task view.

Open-a-Task-from-the-Gantt-Chart-From-the-Timeline01.gif

Weekends on the Gantt Chart

By default, when you schedule a task, only working days (typically weekdays) are taken into account. For example, if you schedule a task for three days and the task’s start date is Friday, then the task’s end date will be Tuesday of the following week.

To include weekends in the task duration:

  1. Open the task in the Task view.
  2. Click the “Set Date” button or the dates, for which the task is to be scheduled.
  3. Uncheck the “Working days only” option (located at the bottom of the scheduling pop-up).

Non-working days and vacations are also factored in when you reschedule a task. If you drag the task or change the task start/end date(s), and the assignee has vacation or non-working days planned in that period, you will see the number of days off affecting the task’s duration near the assignee’s name.

If you change the task start/end dates from the Table or from within the expanded task, the non-working days and vacations will be deducted from the total duration of the task.

Undo Your Actions

You can undo up to the last 30 actions you've taken on the Gantt Chart (for example, creating a dependency or rescheduling a task). You can undo your actions if:

  • Your workspace hasn't refreshed
  • You haven't switched to a different folder, project or Space

To undo:

  • Click the undo button arrow.png in the Gantt Chart's upper left-hand corner. If the button is greyed out, that means there are no actions available to undo.
  • Alternatively use keyboard shortcuts to undo your actions: Ctrl+Z (on Windows) or Cmd+Z(on Mac).

Note! When you make changes, task followers and assignees may receive Inbox and email notifications about it. When you undo your action it's considered a separate change and it may trigger another notification.

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