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User Rights by License Type

Table 33. Availability - Legacy plans


Overview

Every Wrike user has a specified user type that controls what they can and can't do within a Wrike workspace.

The permissions listed below apply account-wide on all subscription types, provided that your subscription includes the described features.

Note

Admins and owners have all the rights of regular users.

Account

Regular User

External User

Collaborator

Invite new team members*

+

-

-

Included in My Team group

+

-

-

Access Inbox

+

+

+

Access List view, Table view, Gantt Chart, and Activity Stream

+

+

+

Share

See tasks, folders, and projects shared with them

+

+

+

Share tasks, folders, and projects

+

-

-

Add and remove followers**

+

+

-

Collaborate

Track time using Time Tracker

+

+

-

Add and remove file attachments

+

+

+

Comment on tasks, folders, and projects

+

+

+

@Mention users and user groups in comments

+

+

+

Spaces

Create spaces*

+

-

-

View spaces shared with them

+

+

+

Manage spaces

+

-

-

Invite and edit space members

+

-

-

Folders and projects

Create and delete folders and projects

+

+

-

Change folder/project default view

+

+

-

Change project status

+

+

-

Assign project owners**

+

+

-

Change project start and finish dates

+

+

-

View custom fields and their values

+

+

+

Duplicate folders and projects

+

+

-

Edit folder/project description field

+

+

-

Tasks

Create and delete tasks and subtasks

+

+

-

Duplicate tasks

+

+

-

Change task status

+

+

+

Change task start and due dates

+

+

-

Assign tasks**

+

+

-

Detach subtasks

+

+

-

Edit task description field

+

+

-

Dashboards

View dashboards shared with them

+

+

-

Create dashboards

+

+

-

Share dashboards

+

+

-

Reports

View reports that are shared with them

+

+

+

Create reports

+

-

-

Share reports

+

-

-

Requests

Submit a request

+

+

+

Approvals

Create task, folder, and project approvals

+

+

+

Approve tasks, folders, and projects

+

+

+

Invite guest reviewers*

+

-

-

Calendars

Access calendars

+

+

+

Create calendars

+

+

-

Proofing

Create file approvals

+

+

-

Approve file attachments

+

+

+

Invite guest reviewers

+

-

-

Add proofing comments to file attachments

+

+

+

Resource Management

View Workload charts shared with you

+

+

-

Create Workload charts

+

+

-

Share Workload charts

+

-

-

Advanced Reporting and BI

View analytics boards shared with you

+

+

+

Create analytics boards

+

-

-

Notes

  • * On Enterprise accounts, creating spaces and inviting new users and guest reviewers can be restricted for regular users as well.

  • ** External users can only assign tasks and projects to users that they're already shared with. The same goes for adding another user as a follower to a task, folder, or project. It must be already shared with this user.

  • *** External users and collaborators can only @mention those users and user groups that the task, folder, or project is already shared with.

Note

Account owners and admins on Enterprise Pinnacle accounts can adjust rights for all user types in the account. Learn more about it here.

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