User Rights by License Type
TL;DR
Wrike uses User types (Regular, External, Contributor, Collaborator, Viewer) to control permissions across the workspace. Regular Users/Admins have full access (create, edit, share, manage spaces). External Users have moderate rights, while Contributors, Collaborators, and Viewers have limited access - mostly viewing, commenting, and approving. Admins on Enterprise/Pinnacle accounts can customize these permissions.
| Availability: Legacy Free, Legacy Professional, Legacy Business, Legacy Enterprise; Unavailability: ; |
| Availability: Free, Team, Business, Pinnacle, Apex. ; Unavailability: ; |
Every User within the Wrike Service is associated with a specified User type that controls what they can and can't do within a Wrike workspace.
Warning
The Account Owners and Admins on Legacy Enterprise and Pinnacle accounts can make changes to default license types as well as create new ones. Learn more about it here.
The default permissions listed below apply account-wide on all subscription types, provided that your subscription includes the described features.
Note
Admins (including the Account Owner) have all the rights of Regular Users.
| Account | Regular User | External User | Contributor | Collaborator | Viewer* |
| Invite new team members* | + | - | - | - | - |
| Included in My Team group | + | - | - | - | - |
| Access Inbox | + | + | + | + | + |
| Access List view, Table view, Board View, Gantt Chart, and Activity Stream | + | + | + | + | + |
| Share | |||||
| See tasks, folders, and projects shared with you | + | + | + | + | + |
| Share tasks, folders, and projects | + | - | - | - | - |
| Add and remove followers** | + | + | - | - | - |
| Collaborate | |||||
| Track time using Time Tracker | + | + | + | - | - |
| Add and remove file attachments | + | + | + | + | - |
| Comment on tasks, folders, and projects | + | + | + | + | + |
| @Mention Users and User groups in comments | + | + | + | + | + |
| Spaces | |||||
| Create spaces* | + | - | - | - | - |
| View spaces shared with you | + | + | + | + | + |
| Manage spaces | + | - | - | - | - |
| Invite and edit space members | + | - | - | - | - |
| Folders and projects | |||||
| Create and delete folders and projects | + | + | - | - | - |
| Change folder/project default view | + | + | - | - | - |
| Change project status | + | + | - | - | - |
| Assign project owners** | + | + | - | - | - |
| Change project start and finish dates | + | + | + | - | - |
| View custom fields and their values | + | + | + | + | + |
| Edit custom fields and their values | + | - | - | - | - |
| Add custom fields | + | - | - | - | - |
| Remove custom fields | + | + | - | - | - |
| By default, all regular users can view and edit space- or account-level custom field values. However, admins and owners can restrict this access. | |||||
| Duplicate folders and projects | + | + | - | - | - |
| Edit folder/project description field | + | + | - | - | - |
| Tasks | |||||
| Create and delete tasks and subtasks | + | + | - | - | - |
| Duplicate tasks | + | + | - | - | - |
| Change task status | + | + | + | + | - |
| Change task start and due dates | + | + | + | - | - |
| Assign tasks** | + | + | - | - | - |
| Detach subtasks | + | + | - | - | - |
| Edit task description field | + | + | - | - | - |
| Edit task custom fields values | + | - | - | - | - |
| By default, all regular users can view and edit space- or account-level custom fields. However, admins and owners can restrict this access. | |||||
| Dashboards | |||||
| View dashboards shared with you | + | + | + | - | - |
| Create dashboards | + | + | - | - | - |
| Share dashboards | + | - | - | - | - |
| Reports | |||||
| View reports that are shared with you | + | + | + | + | + |
| Create reports | + | - | - | - | - |
| Share reports | + | - | - | - | - |
| Requests | |||||
| Submit a request | + | + | + | + | + |
| Approvals | |||||
| Create task, folder, and project approvals | + | + | + | + | - |
| Approve tasks, folders, and projects | + | + | + | + | + |
| Invite guest reviewers* | + | - | - | - | - |
| Calendars | |||||
| Access calendars | + | + | + | + | + |
| Create calendars | + | + | - | - | - |
| Proofing | |||||
| Create file approvals | + | + | + | + | - |
| Approve file attachments | + | + | + | + | + |
| Invite guest reviewers | + | - | - | - | - |
| Add proofing comments to file attachments | + | + | + | + | + |
| Resource Management | |||||
| View Workload charts shared with you | + | + | - | - | - |
| Create Workload charts | + | + | - | - | - |
| Share Workload charts | + | - | - | - | - |
| Edit task effort | + | + | - | - | - |
| Advanced Reporting and BI | |||||
| View analytics boards shared with you | + | + | + | + | - |
| Create analytics boards | + | - | - | - | - |
- * On Pinnacle accounts, creating spaces and inviting new Users and guest reviewers can be restricted for Regular Users as well.
- ** External Users can only assign tasks and projects to Users that they're already shared with. The same goes for adding another User as a follower to a task, folder, or project. It must be already shared with this User.
- *** External users and collaborators can only @mention those Users and User groups that the task, folder, or project is already shared with.