[From Wrike] What's The Difference? : Spaces and Folders

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  • Spot On! 👍 Innovative Approach 💡 Stellar Advice 💪
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    Pierre-Marie CADUDAL

    Hi Hugh,

    We have a lot of cross-teams projects, and would like to find the good use of spaces and folders. We are a bit lost with the different rights we should give to the different groups/folders/spaces. We have an Enterprise account. Ideally, here is what we would like :

    - The goal is to keep a clear & common view of all projects. The "Shared with me" treeview would be identical for all users except admins, and the root folders would change only when a new project is officially created.

    - To do that we need to avoid people creating projects/folders except in their team folders (within official projects). We also don't want people to share a task when its parent folders are not shared, because in this event tasks appear at the root of "Shared with me" (which is very unclear).

    To my mind, we should then use several teams spaces to gather the different team folders in one place. For everyday work, each team would use its Space as a central hub, whereas the "Shared with me" will be used for cross-team meetings, e.g. to superpose the Gantts of all teams for a specific project.

    I don't know if it is clear, but I'd like to have a feedback about this way of using both spaces and "old" Shared with me structure.

    Many thanks ! 😉

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  • Spot On! 👍 Innovative Approach 💡 Stellar Advice 💪
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    Lisa

    Hi @Pierre-Marie, happy to see you on the Community 🙂

    Hope you don't mind me jumping in for Hugh here. I think what you've described here is a very good use-case for using the Shared with me folder and Spaces. I think that with Access Roles you can set up the process of new work creation so that the users can only create new folders/projects in their team folders. Let me know if you'd like to discuss this further 🙌

    I also am interested in how you are using the Bookmarks section in Spaces - would be great to hear about your experience with them! 

    Thanks for posting!

    Lisa Community Team at Wrike 🌎Discover... Wrike Discover and become a Wrike expert. Click here to get started

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