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Subtasks

Subtasks are available on Professional, Business, and Enterprise accounts. 

⏱ 6.5 min read

Overview

Subtasks live within tasks and can help you divide your tasks into smaller action items. Subtasks have the same attributes as regular tasks so you can give each subtask their own due date, assignees, status, and more. There is no limit to the level of hierarchies you can have, which means that you can add subtasks to your subtasks.

Use subtasks to:

  • better track a task's progress. See what percentage of subtasks have been completed and use that information to understand how much work still needs to be done.
  • assign subtasks so that each team member (or team members) can mark their subtask complete without changing the statuses of their teammate’s tasks.

Important Information

  • In some cases, Wrike asks if you want to align parent and subtask dates, but date alignment is optional, you can always schedule a subtask independently of the parent task’s scheduled dates and vice versa.
  • Automatically complete all of a task's active subtasks by completing a parent task and clicking "Yes" on the pop-up that appears 1. Cancel or defer all active subtasks in the same way.
  • Subtasks must have scheduled start and end dates in order to appear on the Gantt Chart.

Subtasks_-_Mark_Subtasks_Completed.png

Create a Subtask

  1. Open the parent task where you would like to add a subtask.
  2. Click the “Add subtask” button (or “+ New task" if there are existing subtasks) from the Task View panel.
  3. Enter a name for your subtask.
  4. Press Enter on your keyboard.

Your subtask is instantly created and you can click on it to open it and begin editing it. A link to the subtask's parent task is located immediately above the subtask's title in the Task View.

View a Task's Subtasks

On the List View

If a task has subtasks, you'll see an arrow to the left of a task's name. Click the arrow to expand or collapse the subtask list and see the names of all of the task’s subtasks. If a task doesn’t have any subtasks you will not see the subtask icon.

On the Task View

On the Task View, if a task doesn't have any subtasks then you will see the option to add a subtask near the top of the Task View. If a task does have subtasks, then you will see a field (near the top of the Task View) indicating the number of subtasks the task has. Click on the task's subtask field to expand or collapse the list of the task's subtasks.

On the Table View

You will see a plus sign to the left of a task (if it has subtasks). Click the plus sign to see that task’s subtasks or click the minus sign to the left of a task’s name to hide the task’s subtasks. If subtasks have their own set of subtasks you will see these same icons appear next to the parent subtask.

On the Gantt Chart

Tasks with subtasks have a "+" sign to the left of their name in the Gantt Chart. Click the plus sign to show the task’s subtasks on the timeline portion of the Gantt Chart. If a task's subtasks are displayed on the timeline, then you can click the "-" sign to the left of the parent task's name to hide the task’s subtasks.

On the Workload View

Subtasks and Tasks have the same appearance and features on the Workload View.

Edit Subtasks

You can edit subtasks in the same way you would edit a regular task. When you open a subtask you will be able to add assignees, share the subtask, set start and due dates, and more. You can even give a subtask its own subtasks. You can also quickly edit subtasks from the Task and List Views. 

Edit Subtasks from the Task View

  1. Select a Folder or Project from the Folder tree and switch to the List View.
  2. Click the parent task where your subtask lives to open the Task View panel.
  3. Click on the subtask field to expand the task's subtask list (the subtask list may already be expanded when you open the task).
  4. From the subtask list:
    • Right-click on a subtask. You'll see a menu with a list of edit options, the option to open the subtask in a separate tab, and to delete the subtask.
    • Hover over a subtask. A calendar icon appears on the right side of the subtask's row. Click the icon to schedule or reschedule the subtask.
    • Click an assignee's avatar (or the default assignee icon) and select an assignee from the dropdown.

Edit Subtasks from the List View

  1. Select a Folder or Project from the Folder tree and switch to the List View.
  2. Click the arrow to the left of the parent task's name and:
    • Right-click on a subtask. You'll see a menu with a list of edit options, the option to open the subtask in a separate tab, and to delete the subtask.
    • Hover over a subtask. A calendar icon appears on the right side of the subtask's row. Click the icon to schedule or reschedule the subtask.
    • Click an assignee's avatar (or the default assignee icon) and select an assignee from the dropdown.

Convert a Task into a Subtask

Drag and Drop within the List View

  1. Open the Folder or Project containing the task you want to convert and then switch to the List View.
  2. Click and hold the task you want to convert (from the List View panel).
  3. Drag the task you want to convert and drop it over the task where it should be a subtask.

Add Subtask Field on the Task View

  1. Open the task where you want to add a task as a subtask. 1
  2. Click “Add subtask” 2 (or if there are already existing subtasks click “+ New task” at the bottom of the subtask list).
  3. Begin typing the name of the task you want to convert. 3
  4. Click the task name when it appears in the dropdown list. 4

Quick Tip: You can also enter a task's permalink in the "Add subtask" field and click enter.

Subtasks_-_Convert_a_Task_into_a_Subtask.png

Convert a Subtask into a Task

Drag and Drop from the List View

  1. From the List View, open the parent task where the subtask is located.
  2. Click and drag the subtask above or below its parent task until you see a blue line indicating the task's proposed position.
  3. Release your mouse.

Detach a Subtask from a Task

  1. Open your subtask in the Task View.
  2. Click the "+" icon underneath the subtask's name to add it to a folder.
  3. Type in the name of the Folder or Project where the subtask should be a task and then select the Folder or Project's name when it appears in the dropdown list.
  4. Right click on your subtask in the List View.
  5. Select "Detach" from the dropdown menu that appears.

Your subtask is now a regular task in the Folder or Project you added it to.

Please note, if you do not add your subtask to a Folder or Project before detaching it, then your subtask becomes a regular task in the root Folder.

Add a Subtask to Multiple Parent Tasks

  1. Open the parent task where you want to add the subtask.
  2. Click the “Add subtask” button (or “+ New task if a task already has subtasks).
  3. Start typing the name of the subtask you want to add.
  4. Select the subtask’s name from the dropdown list when it appears.

Your subtask is now available in the new parent task as well as in the old one.

Change a Subtask's Parent Task

  1. From the List View, click the subtask you want to move.
  2. Click a subtask and drag it over to the task which is supposed to become its new parent task. The new parent task is highlighted light blue.
  3. Release your mouse.

Your subtask now lives in the task you moved it to and no longer exists in the original parent task.

Reorder Subtasks on the List View

  1. Open the parent task where the subtasks live.
  2. Drag-and-drop subtasks into the order you prefer.
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