Table View in Wrike
Availability: Legacy Free, Legacy Professional, Legacy Business, Legacy Enterprise; Unavailability: ; |
Availability: Free, Professional, Team, Business Plus, Enterprise Standard, Enterprise Pinnacle. ; Unavailability: ; |
Use Table view to see your tasks, folders, projects, or spaces in a spreadsheet format. Team, Business, and Enterprise users can also use Table view to add custom fields to their tasks, folders, projects, and spaces.
Using Table view gives you:
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Upgraded custom field management.
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Enhanced project support: Edit project attributes directly from the view.
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Sticky column sorting and width settings (your changes stay in place when you leave and come back to the view).
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Grouping the field's value for easy visualization.
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Adjustable display density.
Tasks are grouped based on the folders and projects they reside in.
Note
If a task is tagged in multiple locations, then it appears under each folder/project that it’s in.
You can select from two view options. Compact mode increases the overall amount of data displayed at one time so you see more tasks. Default mode is the default view.
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Compact mode — See more on the screen at one time (the extra space between items is removed).
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Default — The standard view, which provides a balanced layout with standard spacing and visibility.
Tip
You can adjust the width of any column in the Table view. To do so click the border of the column and drag it to the left or right. Release your mouse when you're done.
To adjust the display density click the three-dot menu button 1 in the toolbar and select an option from the list 2.
You can expand or collapse items (tasks, folders, and projects) to see or hide their content (subtasks, subfolders, and subprojects).
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Collapse an item: Click the caret icon to the left of the title 1.
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Expand an item: Click the caret icon to the left of the title 2.
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Collapse all items: Click Subitems 3 on the toolbar and then select Collapse all 4.
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Expand next level subitems: Click Subitems 3 on the toolbar and then select Expand next level 5.
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See all projects: Click Subitems 3 on the toolbar and then select Expand to show projects 6 at the top of the view.
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Expand all items: Click Subitems 3 on the toolbar and then select Expand all 7.
You can now select all items in the table view to perform a mass-action.
To select all items for a mass-action, follow these steps:
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Select all visible items: Use the Select All option to highlight all currently visible items.
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Click the checkbox 1 located in the upper-left corner of the table header to select all visible items for mass-actions.
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Clicking the checkbox will highlight all visible items 2.
Note
Items within collapsed folders, projects, or tasks will not be selected.
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Expand all items and select all: To select all items and sub-items, expand everything first using Expand all, and then proceed to select all.
After expanding all items, click on the checkbox 1 located in the upper left corner of the table header to choose all items for mass-action.
You can choose to hide or show empty folders while preserving the hierarchy. To do so:
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Click the three-dot menu button 1 in the toolbar.
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Click on the Empty projects and folders 2 from the list to hide.
Note
If you select to hide folders, projects stay in place. To hide projects you can use project filters.
Refer to the steps provided in the Create a view of Wrike Views.
The Table view loads the data gradually according to hierarchical levels (up to 1000 items at a time). If there is a huge flat list on a single level, it will load up to 10000 items at once.
Note
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Applying filters can help narrow down huge folders/projects to a workable set of items in the Table view.
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If there are too many items to be displayed in the view, you will see an error message: "There are too many items to expand at once. We expanded as many as possible".