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Table View in Wrike

Table 1. Availability - Legacy plans


Availability: Legacy Free, Legacy Professional, Legacy Business, Legacy Enterprise; Unavailability: ;


Availability: Free, Professional, Team, Business Plus, Enterprise Standard, Enterprise Pinnacle. ; Unavailability: ;

Overview

Use Table view to see your tasks, folders, projects, or spaces in a spreadsheet format. Team, Business, and Enterprise users can also use Table view to add custom fields to their tasks, folders, projects, and spaces.

Using Table view gives you:

  • Upgraded custom field management.

  • Enhanced project support: Edit project attributes directly from the view.

  • Sticky column sorting and width settings (your changes stay in place when you leave and come back to the view).

  • Grouping the field's value for easy visualization.

  • Adjustable display density.

table-1.png

Navigate the view

Tasks are grouped based on the folders and projects they reside in.

Note

If a task is tagged in multiple locations, then it appears under each folder/project that it’s in.

Adjust display density

You can select from two view options. Compact mode increases the overall amount of data displayed at one time so you see more tasks. Default mode is the default view.

  • Compact mode — See more on the screen at one time (the extra space between items is removed).

    table-3.png
  • Default — The standard view, which provides a balanced layout with standard spacing and visibility.

Tip

You can adjust the width of any column in the Table view. To do so click the border of the column and drag it to the left or right. Release your mouse when you're done.

To adjust the display density click the three-dot menu button 1 in the toolbar and select an option from the list 2.

table-2.png

Expand or collapse items

You can expand or collapse items (tasks, folders, and projects) to see or hide their content (subtasks, subfolders, and subprojects).

  • Collapse an item: Click the caret icon to the left of the title 1.

  • Expand an item: Click the caret icon to the left of the title 2.

  • Collapse all items: Click Subitems 3 on the toolbar and then select Collapse all 4.

  • Expand next level subitems: Click Subitems 3 on the toolbar and then select Expand next level 5.

  • See all projects: Click Subitems 3 on the toolbar and then select Expand to show projects 6 at the top of the view.

  • Expand all items: Click Subitems 3 on the toolbar and then select Expand all 7.

table-5.png

Select all items

You can now select all items in the table view to perform a mass-action.

To select all items for a mass-action, follow these steps:

  1. Select all visible items: Use the Select All option to highlight all currently visible items.

    Selecting_all_items_in_table_view_1.png
    Selecting_all_items_in_table_view_2.png
    1. Click the checkbox 1 located in the upper-left corner of the table header to select all visible items for mass-actions.

    2. Clicking the checkbox will highlight all visible items 2.

    Note

    Items within collapsed folders, projects, or tasks will not be selected.

  2. Expand all items and select all: To select all items and sub-items, expand everything first using Expand all, and then proceed to select all.

    Expand_all_items_and_select_all.png

    After expanding all items, click on the checkbox 1 located in the upper left corner of the table header to choose all items for mass-action.

Show or hide empty folders and projects

You can choose to hide or show empty folders while preserving the hierarchy. To do so:

  1. Click the three-dot menu button 1 in the toolbar.

  2. Click on the Empty projects and folders 2 from the list to hide.

table-6.png

Note

If you select to hide folders, projects stay in place. To hide projects you can use project filters.

Create a Table View

Refer to the steps provided in the Create a view of Wrike Views.

FAQ

What is the limit for the number of rows in the Table view?

The Table view loads the data gradually according to hierarchical levels (up to 1000 items at a time). If there is a huge flat list on a single level, it will load up to 10000 items at once.

Note

  • Applying filters can help narrow down huge folders/projects to a workable set of items in the Table view.

  • If there are too many items to be displayed in the view, you will see an error message: "There are too many items to expand at once. We expanded as many as possible".

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