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Types of Licenses in Wrike

Table 31. Availability - Legacy plans


In Wrike, there are two types of user licenses: full and limited.

  • Full users (account owner, admin, regular user, external user) have more default permissions enabled and are able to do more in Wrike.

  • Limited users (collaborators) have fewer permissions and limited access to certain Wrike features.

Each type of license includes different rights within the workspace. Each account has one account owner, and regular users may have their rights upgraded to admins.

  • Admins, regular and external users require a paid user seat. The number of regular/external users you can have depends on how many seats you signed up for.

  • Collaborators don't require a paid user seat, but there's a limit on how many collaborators you can invite into your account.


Owners of paid accounts can check the number of available collaborator seats on the Subscription page. To open the page, click your profile image in the upper-right corner, select Settings, and click the Subscription tab on the left.

Types of user

  • Owners are, by default, the person who initially registered for the account. There can only be one account owner per account. As well as full admin rights, account owners have access to and control over billing information, invoices, subscription info, and add-ons.

  • Admins are users with extended rights to alter account-wide settings in Wrike and view or edit the other users. Admins can still only see tasks, folders, and projects shared with them. Enterprise accounts have the option to control individual admin permissions.

  • Regular users have full rights within the workspace except for rights reserved for account admins. Regular users can be assigned as space admins with extended permissions within a particular space. To learn more about space management, click here.

  • External users have similar rights to regular users, but can’t share tasks, folders, or projects, and they aren't included in the My Team group. External users can only see the contact information of people who share common tasks, folders, and projects with them.

  • Collaborators have limited rights within the workspace. These licenses are useful when you need to share project plans with partners, clients, or contractors without allowing them to make a lot of changes in your workspace. Collaborators can see the names and profile images of people who share common tasks, folders, and projects with them, but not additional contact information.


Business and Enterprise accounts have the option to limit any user’s rights at the level of folders, projects, or spaces using access roles. Additionally, owners and admins on Enterprise Pinnacle accounts can change default rights for user types. Learn more about it here.