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Editing Subtasks

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Overview

You can edit subtasks in the same way you edit regular tasks. When you open a subtask you can add assignees, share the subtask, set start and due dates, and more. You can even give a subtask its own subtasks. You can also quickly edit subtasks from Item view, Table view and Board view.

Edit Subtasks from Item View

  1. Click on the title 1 of a Task, Folder, Project or Custom item type to open Item view.

  2. Click the subitem field 2 to expand the subitem section or scroll down to reach the subitem section.

    The subitem section shows items in  Table view with customizable sorting, density and columns like Name, Status, Assignee, Start date, Due date, and Importance.

  3. To edit a subitem, click any column name and enter the new information.

    editing_subtasks_2.png

  4. From the subtask list, right-click a subtask or click the three-dot menu 3 next to the subtask name.

  5. You'll see a menu with a list of options 4.

    Edit_subtask_new.png

Editing Location Tags

When a subtask is created, it’s automatically attached to its parent task. By default, subtasks live within tasks, so they aren’t added directly to their parent task’s Folder or Project.

When you open a subtask, you may see one or more faded location tags below its title. These are called ghost tags.

Editing_Location_Tags_1.png

Ghost tags are informational only. They show which Folders or Projects the parent task belongs to. If a subtask has multiple parent tasks, it will display a ghost tag for each Folder or Project those parent tasks belong to.

Delete Ghost Tags

Ghost tags are added automatically and can’t be removed directly. To remove a ghost tag, you need to change the subtask’s location and detach it from its parent, or remove the parent task from that Folder or Project.

To detach a subtask and give it its own location:

  1. Click the + below the task title and add the subtask to the current or another Folder or Project.

  2. Drag and drop the subtask from its current location to another Folder or Project.

  3. You will see that the ghost tag disappears automatically.

    Delete_ghost_tags.gif

The subtask becomes a standalone task in the Folder or Project you added it to.

If you detach a subtask from its parent without adding it to another location, the subtask is moved to Shared with me section.

Convert a Ghost Tag Into a Regular Tag

You can convert a ghost tag into a regular tag. When you do, the subtask is added directly to that Folder or Project while still remaining attached to its parent task.

This makes the subtask visible in that Folder or Project independently of the parent task. For example, it can appear in Board view and remain visible when filters cause parent tasks and subtasks to display separately.

To convert a ghost tag into a regular tag:

  1. Click the + next to the ghost tag below the subtask title.

  2. Start typing the name of the Folder or Project shown in the ghost tag.

  3. Select it from the list.

    Convert_a_ghost_tag_into_a_regular_tag.gif

When the tag is no longer faded, it has been converted into a regular tag.

Tip

You can add Folder tags to multiple items at once using Mass Editing and the Move/Include option. For more information, see the Mass Editing article.

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