[From Wrike] Smart Folders are coming to a Personal Space near you!

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Update: Smart Folders are now available in your Wrike account! 

 
Hey there! 
 
On October 31, the My Work view will be leaving the Wrike platform. But don’t fret! We’ve got some exciting news that we’re excited to share. We’d like to announce that Smart Folders will be entering the Personal Space to replace the legacy My Work view.
 
What are Smart Folders you ask?
 
Smart Folders automatically populate tasks for you, depending on certain properties of the folder. Smart Folders entering Wrike:  
  • My to-do: All your assigned tasks appear in this smart folder for you to organize and prioritize as you see fit

  • Created by me: Quickly find all the tasks and requests that you’ve created, even if you’re not assigned to them 

 
Are you ready for Smart Folders? Comment below to let us know what you think! 🙂

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

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So, it will work like widgets in dashboards?

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Great to hear this! No one on my team ever uses the MyWork view. Excited to explore Smart Folders!

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How is it going to be different from the MyWork tab? I currently assign work to my team members and prioritize it for them by date. They check their assigned tasks list now through the MyWork tab to know what they should do next. 

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Our group hasn't found a use for spaces. If anything it has been annoying to have tasks auto-assigned to 'Personal Space.' What can a space do that can't be done in a folder? 

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Will this feature be available to Collaborators? Mine are always very anxious to see their submissions from request forms. Hoping this addresses that use case.

 

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I use the My work view exclusively to manage my workload. . .does this mean you're getting rid of it entirely?!

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Hi, will the "My To Do" have the same functionality as "My Work" in terms of being able to organise tasks by time? We use this functionality a lot to manage work loads and would miss it!

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will be good to have in folder view...

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Hi everyone, thanks so much for your feedback and questions here! I'm checking with the Product team and will get back to you here by the end of the week with all the info 🤝

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

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Hi everyone 🙂

@Serhiy, it's a bit different from widgets in Dashboards: 1) You can't create additional Smart Folders2) My To-Do shows all the tasks assigned to the current user and allows the user to remove and add a task to the list, even if it is not assigned to them3) Smart-folders are based on the List view and will have all basic List view features. – Split view layout for opening tasks – Mass editing which allows users to edit multiple tasks at once– Sorting and filtering within the Smart Folder.

@Anna, thanks for your feedback!

@Rivki, the new Smart Folders will contain the major My Work features but in a different location in Wrike. Team members will still be able to see all their tasks in a single place.

@Mason, Spaces provides a better way to organize and manage work and tools within Wrike. The Personal Space is meant to help individual users manage all their own personal work with tasks and projects or Personal Tools like the Smart Folders.

@Rebecca, yes, Personal Space with Smart Folders will be available for all Collaborators.

@Christian, the ability to manage your tasks and workload will be available in the new Smart Folder, My To-Do, that will be introduced in the Personal Space. Though the My Work view will be removed, the functionality is changing locations.

@Lynnea, checking this out now!

@Muhammad, thanks for leaving your feedback here!

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

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I'm looking forward to the new feature. 

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Hello, I landed here by following a very old thread about hiding dependent tasks from the "My Work" view when the tasks they are dependent upon are not finished. Will this new "Smart Folder" feature solve this issue? 

For example, we use BluePrints to automatically assign tasks for common types of work. A simple flow might be Copywriting > Design > Editing. The way things work now, all three tasks show up as work to be done in "My Work," even though Design and Editing cannot be worked on until Copywriting is finished. It's very frustrating for our team to have our My Work and Dashboards cluttered with tasks that cannot actually be worked on because they are dependent on something else being finished first.

I hope that makes sense and that this change will address this issue. Thanks!

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Great notice!

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I second the post from Joshua Adamson-Pickett

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Hi everyone, thanks for your comments and feedback here!

@Lynnea, Sorting tasks by date will be available in the My To-Do Smart Folder. If you and your team are interested, we'd like to invite you to participate in our beta program to test this feature out first hand. For more information, please reach out to support support@team.wrike.com.

@Joshua, our Product team did not approach the problem of dependent tasks in smart-folders, however, they are aware of the issue and they are investigating several solutions - I'll let you know when I know more.

Thank you for posting 👍

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

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Thanks for clarifying Lisa. Just one more thing, sorry. . .can we still drag and drop tasks to arrange them in this new My To Do?

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@Christian, not at all, please ask as many questions as you need! 🙂

It will be the same as in List view, drag and drop will be possible if the task list is sorted by Priority. 

 

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

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Currently, a task can be unpinned from My Work. When My Work is gone, will there be some other way to suppress tasks from showing in to-do lists? 

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Hey @Claire! Yes, you'll be able to 'remove from My to-do' 🙂

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

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Will there be an option to filter tasks with dates vs. backlogged tasks? I've always been annoyed that backlogged tasks went into My Work.

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Hi @Claire, thanks a lot for your feedback! Our team didn't have this in their plans, but they like the idea and will investigate. I just love how our Community brings more and more ideas for Wrike 😊

Lisa Community Team at Wrike Become a Wrike expert with Wrike Discover

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In My Work I can drag the tasks for the day in the order I want to tackle them. That doesn't seem to work in My to-do. Is there a way to do this?

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Echoing Jim Tobin! Additionally, our team likes the split between today, this week, next week, and later, which isn't nearly as clear and segmented in My To-Do.

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Would also be great to sort by start date and due date.

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I agree - I like how the My Work view lets me drag and drop to prioritize tasks for the day, and that it lets me have some visual separation between today's tasks and future tasks.

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Same than Jim Tobin. My Work view let me put the tasks in the order I'm going to work on it. And let me add some tasks from other person who I need to monitor. The new smart folder seems to be no more than a wigdet mandatory attached to personal workspace.

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My to do feels overwhelming because I have to look at everything at once no matter how they are sorted. I prefer the my work view where I can compartmentalize based on dates. Very disappointed this will be going away. Especially since one of the biggest complaints from my team is that they feel like wrike can be overwhelming! 

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I agree with Amanda Smith. Is it possible to get the same view TODAY/TOMORROW/THIS WEEK/NEXT WEEK/LATER as in My Work?

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I also just realized that the tasks don't show associated projects. That is a big issue. We have a lot of the same tasks in different projects so I can't see V1 for project A as being distinct from V1 for project B. I just see a bunch of tasks labeled V1. Is there a setting where I can change this?

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@Edige ENGEL I have been messing with it this morning and you can see those things in the Date view but you can only do drag and drop in the priority view. So you can see it but can't interact with it. You could do both in the previous My Work space and I'm not sure why that was eliminated.

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