What can we help you with?

e.g. Gantt chart, Creating tasks, Sharing folders

8 comments

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
    Avatar
    Stephen

    Hi David,ย this is how I do it:

    As you likely know we can get into really deep detail here when it comes to how you want to apply risk management and I'm happy to do that if needed!

    However let's start small with howย one might capture risks in Wrike's Folder structure for a Project and hopefully, this sets you in the right direction to build your own risk management requirements within Wrike ๐Ÿ™‚

    Folder structure:

    • Let's say you haveย created a new Campaign Project and you're beginning to add the Tasks.
    • For analyzing the risk for a Project, creating a new Folder called Risk Log within your Project is the first step.ย 
    • Now you can begin toย Tagย 'risky' Tasks in the 'Risk Log' Folder. This way, you have all risky Tasks all in one place, separate toย actual Campaign Project.ย 
    • Next, I'd start customizing my Risk Assessment in terms of impact and probability (and any other aspects you want to capture) as Custom Fields.ย Depending on your register, you could have drop-down options 1 up to 5 for impact and probability etc.
    • Now using Table View you have greater visibility over the risk's you've identified - similar to a Risk Register chart.
    • You can also useย Reports (and Calculated Fields) to add some automation to your 'likely' and 'probability' Custom Fields.

    By creating Custom Fields, you can expand the initial assessment, and add revised assessments etc. as needed. There's a lot of flexibility in terms of the data you can capture and the Reporting, Dashboards and general visibility you can see.

    What do you think? What approach are you using now?

    Stephen Community Team at Wrike Part of a Marketing Team? Check out Your Very Own Community Space

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
    Avatar
    Trevor Tollefsbol

    (Edited )

    Great suggestion, Stephen!ย  I'm going to use this to help us create a similar log.

    We have a similar approach for our "Lessons Learned."ย  I've participated in a lot of lessons learned meetings in the past, and they all get logged into a great void of an Excel sheet that never returns when a new project starts up.ย  In our project template, I have a lessons learned task at the end of each project.ย  I use the same method described in this Wrike Tipย to run a report on these tasks.ย  The major lessons we want to carry forward into future projects is logged in a "Notes" custom field so they can be easily read without having to open the tasks.ย  At the beginning of each project we have a reminder task to review lessons learned.ย  The other advantage of this is that the lessons are still associated with the project they occurred in.ย  This helps with predicting potential issues in similar projects.

    As I'm writing this, I realize I need a way to separate the different lessons by functional category.ย  I may try to do this with either a workflow state or different custom fields for logging purposes.ย  Additionally, I may adjust the workflow of our project kickoff to have a "REVIEW LESSONS LEARNED" state rather than a discrete task for this.ย  I'm open to thoughts and suggestions here!

    Cheers!

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
    Avatar
    Stephen

    (Edited )

    That's a super idea, Trevor!ย It would be great to have a Best Practice post from you outlining your process for others to learn from.

    I've heard of teams adding "Project 'X' Learnings" task, which theyย fill in during the wrap-up meeting following the end of the Project.

    Using Custom Fields is a good way to split by category, this will make it easier use Reports, Dashboards, simply to filter these tasks so you can see them in one place at any time.

    My advice would be toย add an extra Workflow Status and a Custom Field. The Status helps ensure the Project always flows through a review and learnings stage of the Project, so it's not forgotten or missed. The Custom Field helps categorizeย the learnings by the functional Category as you outlined, making it really easy to pull Reports, create Dashboard widgets, orย use filters in Wrike to see these tasks by category.

    Also, if a Project crosses many Custom Fields, you might be interested in the new Multi-select Custom Fields now available in the New Table view. Check it out by editing Custom Fields in the New Tableย in Labsย ๐Ÿ‘

    Stephen Community Team at Wrike Part of a Marketing Team? Check out Your Very Own Community Space

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
    Avatar
    Trevor Tollefsbol

    Thanks, Stephen!ย  You gave a good suggestion regarding the workflow modification.ย  I'll draft up an example in my sandbox to share in Best Practices when I have a moment.

    Cheers!

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
    Avatar
    Michael Michalak

    We have implemented a FMEA tool in the past to assess risks to project (at least a very simple version.) The basic idea is that you set values for:

    1. Risk to customer/Severity of failure 1-10

    2.ย Chances of occurrencesย 1 - 10

    3. Chances of being caught 1 - 10 (1 would be caught every time, 10 no checks in place)

    From there we use custom fields and a calculated field to create a sum for these three numbers. We focus on the higher ones. The basic idea is that if something is the worst thing in the world (10 risk) but will never happen (1 occurrence,) it would not be worked on before a moderate risk that happens half the time.ย 

    ย 

    Thanks, Mike

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
    Avatar
    Stephen

    Hi Michael, it's so good to hear that people are doing this and using Calculated Fields is not something I have applied here so I'm going to look at that later, thank you.

    Can I ask, do you run an assessment on every task, or is it at the top level Project?

    Stephen Community Team at Wrike Part of a Marketing Team? Check out Your Very Own Community Space

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
    Avatar
    Trevor Tollefsbol

    Hi Mike, we use the same method here, but multiply our severity, occurance, and detection to calculate the RPN.ย  Either way, it's done through calculated fields which is really helpful!ย  We have a log in each project for our DFMEA.ย  Risks are identified in that log and then reviewed at a specific workflow step in the design task.

    I'd love to see how your FMEA log is setup.ย  Here's a snip of the report that's generated for our log:

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
    Avatar
    Trevor Tollefsbol

    Hi David, I created a more detailed post that hopefully addresses some of your questions related to this topic.

    DFMEA "Risks" Log by Project

    Let me know if you have any questions or suggestions related to this.

Please sign in to leave a comment.

Folllowing List for Post: Has anyone developed and controled a Risk Register within Wrike?
[this list is visible for admins and agents only]

Community

Welcome ๐Ÿ––

Hi there! ๐Ÿ™‚ Want to become a black belt Wrike Ninja? Here's how to earn a Wrike badge

Welcome ๐Ÿ–– Have you checked out this week's Release Notes yet?

Hey! ๐Ÿ‘‹ Curious about something? Visit How To to search and ask the Community for answers.

Welcome! ๐Ÿ‘‹ Figured out a good tip or trick? Share it in Best Practices.

Want to connect your existing software to Wrike? Learn and ask how in the API section.