What do Collaborators See?
[Note from Wrike] Hey there! Before you start reading, please note the information is kind of old now, and may not be totally accurate. Don’t worry, you can read this brand new post from Lisa which covers everything on this topic 🖖
Collaborators have a more restricted view within the Workspace and we frequently get asked what exactly a Collaborator's Workspace looks like. Check out the screenshots below to find out.
Tip: It’s easier to remember what a Collaborator can do vs. what they can’t. Collaborators can: change a task’s status, add comments, view existing Custom Fields, add and delete file attachments, and submit Request forms. Collaborators can’t: create new Tasks, Folders, or Projects, or edit the task’s description field.
Collaborators
- Have Inbox, My Work, Stream, and a Folder tree, but they do not have Dashboards or Reports.
- Can only see Folders and Projects which are shared with them (same applies to all Wrike users).
- Can see the List, Table, and Timeline views, but no additional views.
- Can change a task’s status.
- Can see (but not edit) a task’s description field.
- Can add comments.
For comparison, here is what a Regular User would see when logged into the Workspace.
Regular Users
- See all available Global Views (Inbox, Reports, etc).
- Have access to all available views (Table, Timeline, etc).
- Can create new tasks.
- Can add a task to Folders or Projects.
- Can view and edit a task's description field.
Check out the table here for a more detailed breakdown of what rights each user type has.
Stephanie Westbrook Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
Stephanie Westbrook Wrike Team member Become a Wrike expert with Wrike Discover
@Vivek Collaborators can't create, edit, or fill in Custom Fields.
Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
Lisa Wrike Team member Become a Wrike expert with Wrike Discover
Thx. Sorry one more question as the screenshots in the link have no custom fields: Can a collaborator view a custom field?
@Vivek, Yes, they can view the Field and values in it, but can't edit them, or add a new Field. I'll be happy to answer all the questions you have about Wrike 🙂
Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
Lisa Wrike Team member Become a Wrike expert with Wrike Discover
Awesome, as long as they can view them I might be able to work around that. Grazie!
Is it possible to hide time log entries from Collaborators? As it is right now they are not allowed to make entries, but when a regular user makes an entry on a task the Collaborator has access to it shows *Carlos worked for 30 minutes* in the task feed.
We add our Clients as Collaborators, but don't think it's professional for them to see our time logs so if there is a way to disable that it would be much appreciated. If it is not, could it be added to future update?
Thank you,
how do I hide the green plus sign from my collaborators? we have a specific process for submitting request forms using the bookmark links and I still have collaborators using it accidentally
Hey Rhiannon Main, and welcome to the Community!
It currently isn't possible to hide the green plus sign from collaborators. I would recommend creating a post in the Product Feedback section. This way, other Community members will be able to share their support for this, and your feedback will be shared with the Product team.
mdr
Hello!
Could you tell me can I share only a subtask with collaborators? What happens once the subtask is shared with collaborators - can they see and edit only the subtask that I've shared with them or do they get the to see all other subtasks (in that task)?
Thank you in advance!
Hi Tamara Mikac, and welcome to the Community!
When you share a Subtask with someone, they do not automatically get access to the parent Task, Folder, or Project. So you can share a Subtask and they will only be able to see what you've shared with them. If you're interested in reading more about sharing, I'd recommend checking out this Help Centre article.
Hope this helped! If you need anything else, be sure to let me know.