What do Collaborators See?
[Note from Wrike] Hey there! Before you start reading, please note the information is kind of old now, and may not be totally accurate. Donโt worry, you can read this brand new post from Lisa which covers everything on this topic ๐
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Collaborators have a more restricted view within the Workspace and we frequently get asked what exactly a Collaborator'sย Workspace looks like. Check out the screenshots below to find out.ย
Tip: Itโs easier to remember what a Collaborator can do vs. what they canโt. Collaborators can: change a taskโs status, add comments, view existing Custom Fields, addย and delete file attachments, and submit Request forms. Collaborators canโt: create new Tasks, Folders, or Projects, or editย the taskโs description field.
Collaborators
- Have Inbox, My Work, Stream, and a Folder tree, but they do not have Dashboards or Reports.
- Can only see Folders and Projects which are shared with them (same applies to all Wrike users).
- Can see the List, Table, and Timeline views, but no additional views.
- Can change a taskโs status.
- Can see (but not edit) a taskโs description field.
- Can add comments.
For comparison, here is what a Regular User would see when logged into the Workspace.
Regular Users
- See all available Global Views (Inbox, Reports, etc).
- Have access to all available views (Table, Timeline, etc).
- Can create new tasks.
- Can add a task to Folders or Projects.
- Can view and edit a task's description field.
Check out the table here for a more detailed breakdown of what rights each user type has.
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Stephanie Westbrook Community Team at Wrike ๐Discover... Wrike Discover and become a Wrike expert. Click here to get started
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Spot On! ๐ Innovative Approach ๐ก Stellar Advice ๐ช
@Vivek Collaborators can't create, edit, or fill in Custom Fields.
Lisa Community Team at Wrike ๐Discover... Wrike Discover and become a Wrike expert. Click here to get started
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Spot On! ๐ Innovative Approach ๐ก Stellar Advice ๐ช
Thx. Sorry one more question as the screenshots in the link have no custom fields: Can a collaborator view a custom field?
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Spot On! ๐ Innovative Approach ๐ก Stellar Advice ๐ช
@Vivek, Yes, they can view the Field and values in it, but can't edit them, or add a new Field. I'll be happy to answer all the questions you have about Wrike ๐
Lisa Community Team at Wrike ๐Discover... Wrike Discover and become a Wrike expert. Click here to get started
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Spot On! ๐ Innovative Approach ๐ก Stellar Advice ๐ช
Awesome, as long as they can view them I might be able to work around that.ย Grazie!
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Spot On! ๐ Innovative Approach ๐ก Stellar Advice ๐ช
Is it possible to hide time log entries from Collaborators? As it is right now they are not allowed to make entries, but when a regular user makes an entry on a task the Collaborator has access to it shows *Carlos worked for 30 minutes* in the task feed.
We add our Clients as Collaborators, but don't think it's professional for them to see our time logs so if there is a way to disable that it would be much appreciated. If it is not, could it be added to future update?
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Thank you,
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Spot On! ๐ Innovative Approach ๐ก Stellar Advice ๐ช
Hi Carlos!ยCollaborators are not able to see the Timelog View and they don't see the time trackingย icon at the top of the task, butย they are able to see who tracked time in the Activity Stream. Would it be possible to have separateย Projects/Folders that aren't shared with Collaborators? ๐Hugh Community Team at Wrike ๐Discover... Wrike Discover and become a Wrike expert. Click here to get started
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