Regular Users on all account types can share Tasks, Folders, and Projects.
⏱ 5 min read
- Important Information
- What Sharing Entails
- Private Tasks, Folders, and Projects
- Inherited Sharing
- About Turning Off Inherited Sharing
- How to Turn Off Inherited Sharing for a Folder or Project
- Enable Turning Off Inherited Sharing
- More Resources
In order to see a Task, Folder, or Project in Wrike, that item must be shared with you. This means that what you see in your Workspace may be different from what your teammates see in their Workspaces.
- External Users and Collaborators cannot share Tasks, Folders, or Projects.
- Regular Users with Editor or Limited Access cannot share Tasks, Folders, or Projects.
- Check out our help center pages to learn how to share Tasks or Folders and Projects. You automatically share a task with a user when you add them as an assignee or when you @mention them in a comment.
- Sharing gives users access to an item, while following allows you (or other users) to receive notifications related to the Task, Folder, or Project. Learn how to follow Tasks, Folders, and Projects.
Once an item is shared with users:
- They are able to access, view, and edit that item.
- They are able to access all item details, including attachments and comments.
- Regular Users with Full Access are able to share the item with other users.
Private Folders and Projects
Projects and Folders created in the root folder are private by default and remain private until shared with someone or until added to another Project or Folder. If a Project or Folder is converted into a Subfolder, then it is automatically shared with all users who have access to the parent Folder/Project.
To create private tasks, first create a Folder or Project in the root folder and keep the Folder/Project unshared. Next, create tasks within that Folder or Project. Tasks created in this Folder or Project remain private until you share them with someone or until you add them to another Task, Folder, or Project. If you add a private task to another item, then the task is automatically shared with all users who have access to the parent Task, Folder, or Project.
Please note, if you add a task to your private Folder or Project, and that task is shared with other users, then it remains shared with those users even after it is added to your private Folder.
By default, sharing is inherited from the top down. If a Task, Folder, or Project is shared with a user, then all items added to or created in that Task, Folder, or Project are automatically shared with that user as well. With Inherited Sharing, you cannot unshare a Subtask, Subfolder, or Subproject from users if they have access to the parent Task, Folder, or Project.
Information is not automatically shared from the bottom up. If you share a Subtask, Subfolder, or Subproject with users, they do not automatically get access to the parent Task, Folder, or Project. You can use this logic to share information with the appropriate parties without having to share everything.
The ability to turn off Inherited Sharing is available on Enterprise accounts. It's automatically enabled for all accounts created after 11/19/2018. Admins on other Enterprise accounts can enable it from Wrike Labs. This is an experimental feature and, as a result, it: may have bugs, is subject to change, and may be discontinued at any time. Please feel free to use the feedback links in Wrike Labs to share your thoughts on this beta feature.
Turning off Inherited Sharing for a Folder or Project allows you to edit who can access that Folder or Project, regardless of who has access to the parent Folder or Project. When you turn off Inherited Sharing for a Folder or Project, it remains shared with any users who have access to it at the time that Inherited Sharing is turned off. After you turn off Inherited Sharing:
- You must manually share the Folder/Project if you want to grant access to it.
When you turn off Inherited Sharing, the Folder/Project is no longer automatically shared with additional users when you:
- Share the parent Folder/Project with additional users.
- Add the Folder/Project to another Folder/Project, or move the Folder/Project from one Folder/Project to another.
Please note, any Subfolders or Subprojects added to the Folder/Project with Inherited Sharing turned off will follow the logic of Inherited Sharing — unless these new Subfolders/Subprojects also have Inherited Sharing turned off.
If turning off Inherited Sharing is enabled, then Regular Users on Enterprise accounts can turn off Inherited Sharing on Folders or Projects where they have Full Access.
- Right-click on a Folder or Project in the left-hand Navigation panel of your Workspace.
- Select “Share” from the dropdown menu.
- Click “Turn off Inherited Sharing” in the dialog box which appears.
- Click “Continue” to confirm your changes.
Inherited Sharing is now turned off for the selected Folder or Project. You can reenable Inherited Sharing at any point by going through the same steps and clicking “Turn on Inherited Sharing”.
Account admins on Enterprise accounts can enable the ability to turn off Inherited Sharing from . Once enabled in Labs, all Regular Users on the account are able to turn off Inherited Sharing on Folders or Projects where they have Full Access.
- Visit .
- Scroll down to “Turn off Inherited Sharing”.
- Check the box next to “Enable”.
The option to turn off Inherited Sharing for Folders and Projects in now available for the account.
Join Ask the Expert sessions to learn and, more importantly, ask questions. If you're thinking about sharing these sessions may be helpful for you: