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Timesheets

Timesheets are a part of the Wrike for Professional Services package and Wrike Resource add-on. All regular and external users on the account can use Timesheets.

Overview

Timesheets provide a quick overview of tasks you worked on during a given week and time you spent working on them.

Important Information

  • All users, except for collaborators, can view and edit their own timesheets.
  • All users, except for collaborators and external users, can view other users’ timesheets but can’t edit them.
  • While viewing other users’ timesheets, you’ll only see the tasks that you have access to.
  • It’s not possible to create tasks from within timesheets.

Navigate Timesheets

To open Timesheets, click “Timesheets” at the top of your workspace. By default, you’ll see your own timesheets.

The following tasks appear on timesheets with the default automatic prefill:

  • Active tasks assigned to you and scheduled for the selected week (or any day within the week).
  • All tasks in which you’ve tracked time during the selected week (including completed, deferred, and cancelled tasks).

You can also manually add tasks to a timesheet. The total number of tasks is shown at the bottom of the timesheet.

What you see:

  • Each row represents a task paired with a Time Tracking category, i.e. if during a given week, you’ve added timelog entries using two different categories in the same task, it’ll appear on the timesheet as two separate rows.
  • Columns indicating task title, folders, projects or Spaces the task is in, and entry category.
  • Task’s timelog entries for the same date and having the same category, as a sum appearing in a corresponding column.
  • An option to switch to a different week: click the caret icons on either side of the selected week’s dates or click on the dates and pick a different week from the date picker.

View Timesheets of Other Users

Regular users can view other users’ timesheets.

To open timesheets of any user in your account:

  1. Click “Timesheets” at the top of your workspace.
  2. Click the “Me” drop-down menu in the upper-right corner of the timesheet.
  3. Select the name of the user whose timesheets you want to view. Or, if you don’t see the user in the opened list, start typing their name.

Note: On the timesheets of other users, you can’t see tasks that aren’t shared with you. You also can’t edit the time entries of other users from Timesheets.

Customize Timesheets

Add a Task to a Timesheet

To add an existing task shared with you to a timesheet:

  1. Click “Add task” at the bottom of the table.
  2. Start typing the title of the task you want to add and select it once it appears.

Sort Tasks on Timesheets

By default, tasks on timesheets are sorted alphanumerically by title. You can manually sort tasks in ascending or descending order based on data in any of the timesheet columns. To do so, click on a column title. To reverse the order, click the title again.

Add a Time Tracking Category

To show an additional Time Tracking category for a task which already appears on the timesheet:

  1. Right-click on a row with the task for which you want to add a category.
  2. Hover over “Add category.”
  3. Choose the category from the menu.

Remove a Row From a Timesheet

If a row doesn’t contain any data (i.e. no time was tracked for the task against this particular category), you can remove it from a timesheet:

  1. Right-click anywhere in the applicable row.
  2. Select “Remove row.”

Prefill Settings

It’s possible to change how tasks appear in your timesheet. You can choose from the following two options:

  • "To do this week" – if this option is selected, all the tasks assigned to you and scheduled for the current week appear in your timesheet automatically.
  • "No prefill" – if this is the preferred choice, you can add tasks to your timesheet manually; no tasks are added to the timesheet automatically.

To set the preferred prefill settings:

  1. Click the “Settings" button in the upper-right corner of the workspace.
  2. Select your preferred option.
  3. Click "Save.”

Pin Tasks to Timesheets

You can pin a task to Timesheets to keep it on the view regardless of the task’s dates or the Timesheet’s prefill settings. The pinned task is automatically carried over to the following week until you unpin it.

To pin or unpin tasks:

  1. Open Timesheets.
  2. Find the relevant task on the view or add it manually.
  3. Click on the cell in the “Pin” column next to the task’s title. The cell should become highlighted in blue.
  4. Click in the cell again to pin or unpin the task.

When you unpin the task, the task stays on the view of the current week and all weeks where it fits the prefill settings. The task also stays on the view of the weeks during which you added time entries to the task. In all other cases, the unpinned task no longer appears on the Timesheets.

Use Timesheets

Add a Timelog Entry

  1. Double-click the cell which aligns with the relevant date, task and category, for which you want to add a timelog entry.
  2. Enter the number of hours or minutes you worked on the task.
  3. Press “Enter” on your keyboard.

Edit and Comment a Timelog Entry

  1. Right-click a cell with a timelog entry that you want to edit.
  2. Select “Edit and comment on entries.”
  3. In the pop-up that appears you can:
    • Edit or delete the existing timelog entry
    • Add a comment to the entry
    • Enter additional timelog entries
  4. Press “Enter” on your keyboard.

A blue triangle in the upper right corner of the cell indicates that there are comments added to this timelog entry.

Add Multiple Timelog Entries

  1. Right-click a cell where you’d like to add a new timelog entry.
  2. Select “Edit and comment on entries.”
  3. In the pop-up that appears, click the “+Add entry” button.
  4. Enter the time and a comment (optional) for the new entry.
  5. Press “Enter” on your keyboard.
  6. Repeat Steps 3 to 5 to add all required entries.
  7. Click anywhere outside the pop-up to see the change.

Note that in the cell, entries are summed up, while in the task's Activity Stream all entries are shown individually.

Change a Time Tracking Category

You can mass change a Time Tracking category for all timelog entries in a specific row. To do it:

  1. Double-click the “Category” field.
  2. Select a different category from the list. Note that you can only select from those categories which aren’t currently present on the timesheet for the selected task.

Open a Task From a Timesheet

  1. Hover over the title of a task you want to open.
  2. Click the “task details” icon on the right.

The task will open in the overlay mode.

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