Timesheets in Wrike
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Availability: Business, Pinnacle, Apex. ; Unavailability: Free, Team; |
Timesheets provide a quick overview of tasks you worked on during a given week and the time you spent working on them. You can also add and delete time entries directly from Timesheets and view other users' timesheets.
To open Timesheets, click More 1 in the sidebar. Select Timesheets 2 from the drop-down menu.
Note
All users, except Collaborators and Viewers, can use Timesheets.
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Timesheet grid
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There are columns indicating task title, folders, projects, or spaces the task is in, and time entry category.
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Each timesheet row represents a task paired with a Timelog category, i.e., if during a given week, you’ve added timelog entries using two different categories in the same task, it’ll appear on the timesheet as two separate rows.
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The Total column 1 shows the sum of a task’s timelog entries for the same date and with the same Time Tracking category.
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A blue triangle in the upper right corner of a timesheet cell 2 indicates that there are comments added to this timelog entry.
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Tasks
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By default, Wrike automatically prefills your timesheets to display:
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Active tasks assigned to you and scheduled for the selected week (or any day within the week).
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All tasks in which you’ve tracked time during the selected week (including completed, deferred, and canceled tasks). You can also manually add tasks to a timesheet.
You can also change prefill settings on your Timesheets.
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Navigation
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To switch to a different week: Click the caret 3 icon on either side of the selected week’s dates or click the dates and pick a different week from the date picker 4.
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If you want to jump back to the current week, click the Today button located between the caret icons. This will redirect you to the current day in your timesheet.
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You can view and manage schedule exceptions directly from your timesheets, including partial day offs and capacity changes. This feature connects your work schedule with your timesheets, making it easier to manage your entries and track when your availability differs from your standard schedule.
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To open Timesheets, click More 1 in the sidebar. Select Timesheets 2 from the drop-down menu.
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Select the week and date you want to update.
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Hover over the date where you want to add an exception, then click the three-dot menu 2.
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You’ll see an option to Add exception 3.
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Select from Vacation / PTO, Other non-working, Extra workday or Capacity change 4 and click Add.
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When you add Extra workday, an extra workday exception bar 6 appears above the date/day column and that row will no longer appear greyed out, indicating that it is now available for tracking work hours 7.
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When you add Vacation / PTO, a Vacation / PTO exception bar 7 appears above the date/day column and that row will appear greyed out, indicating that it is now not available for tracking work hours.
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When you add a Partial day off exception, a Vacation / PTO or Other non-working exception bar indicates the time off hours 8 above the date/day column, reducing the work hours according to the timesheet submission rules.
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When you add Capacity change, the capacity exception bar 9 appears above the date/day column, indicating the daily capacity 10 reduced or increased.
How Do I Create A Partial Day Off Exception In My Profile?
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To open timesheets, click More 1 in the sidebar.
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Select Timesheets 2 from the drop-down menu.
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Select the week and date you want to update.
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Hover over the date where you want to add an exception, then click the three-dot menu 3.
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You’ll see an option to Add exception 4.
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Select from Vacation / PTO or Other non-working 5.
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Select Partial day in the duration drop down menu 6.
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Add the number of hours you want to take time off in the Time off drop down menu 7.
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Click Add 8.
Important
Only account owners and admins can add or remove exceptions (Vacation / PTO, Other non-working day, Extra workday or Capacity change) for other users.
Account-level exceptions, such as public holidays or extra workdays, appear in your timesheet and in user work schedules only, and you can’t edit them.
User-level exceptions, like PTO or Extra workday, can be viewed and edited directly from your timesheet.