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Files View in Wrike

Table 37. Availability - Legacy plans


Files view is available for all users except for external users and collaborators on Professional accounts and up. The grid mode in Files view is available on Wrike for Marketers accounts or accounts with the Wrike Proof add-on.


On Enterprise accounts, the types of users who are allowed to use this functionality may differ due to user types settings.

Use Files view to see files in a space, folder, or project and items within them (tasks, subtasks, and subfolders/subprojects). From the view, you can:

  • Open files.

  • Sort or filter files to find what you need.

  • Download files.

  • Delete files.

  • See the approval status of the file.

  • See how many proofing comments there are on the file (for accounts with Wrike Proof).


When to use Files view

Use Files view to:

  • View all the files stored in a particular folder, project, or space.

  • Collect all assets made during a particular project or for a particular customer.

  • Find the resources you need for your current project.

Exceptions in Files view

  • You can only open Files view at the folder, project, or space level.

  • You can’t attach files to spaces directly, but you can see all the files attached to tasks, folders, and projects within a certain space when you switch to Files view.

  • Files view shows files attached to items (tasks, folders, projects) that have been shared with you. If an item isn't shared with you, you won't see files attached to it on the view.

  • You can’t switch to Files view while you’re in the Shared with me section of your workspace.

Custom Views and Files View

List, Table. Board, Gantt chart, and Files view can also be used to create custom views. A custom view is an editable view that you can choose to make public or private, name, and apply certain filters to as default.

To create a Custom view:

  1. Navigate to the space, folder, or project where you want to create a custom view.

  2. Click the + to the right of the view options and select Create custom view.

  3. In the pop-up which opens, name your view, choose if it should be public or personal, and select from List, Board, Table, Gantt chart, and Files view. Click Create.

  4. In your view you can set filters and save them as default. Set filters as you would normally, click the three-dot button next to the view name, and select Save.

  5. You can also use this menu to revert filters to default, rename, duplicate, or copy a permalink to the view, set the view as default, and delete it.