Use the Wrike Android app to stay on top of your projects and connect with your team on the go.
The app is available as a free download and is supported by Android smartphones and tablets running version 3 or later.
- Logging In
- Navigate the App
- Inbox
- My Work
- Dashboard
- Create a Task
- View and Edit Tasks
- Create a Folder or Project
- Edit a Folder or Project
- Timeline View
- Requests
- Filters
- Proofing
- Approvals
- Search
- Working Offline
- Android Widgets
- Settings
Logging In
Once logged in you can access your Wrike account through the Android app and when you click on Wrike links (task links, Folder links, stream links, etc.) you will be taken directly to the appropriate page in the Wrike Android app.
You can log in to the Wrike app using your Wrike username and password but there is also the option to log in with Google or by using Single Sign-On.
Log in with Wrike Credentials
When you open the app simply enter your Wrike credentials, and then press “Sign in” to begin using the app.
If it’s your first time using the app, and you don’t have a Wrike account yet, you can select “Sign up” and you will be prompted to select a google account or add a different account. Press “Ok” and then enter your first and last name, and press “Create Account” and you will be ready to start using Wrike.
Please note, if 2-step verification is enabled for your account then you need to use a one-time password to login on mobile.
Single Sign-On
Single Sign-On allows users to log in to different platforms with one set of credentials and it works with our mobile app.
From the app login screen select “Use company credentials” 2. You will be prompted to enter your company credentials (user login and password) and then you will be able to log in.
Log in with Google
Click “Login with Google” at the bottom of the screen 1 and a pop-up will appear suggesting some Google accounts or the option to “add account”. Select the option that suits you best and press “Ok”. If you choose to add an account you will be taken to a new screen and prompted to use a current Google account or create a new account.
Log in with Microsoft Credentials
Click “Sign in With Office 365” at the bottom of the screen. Enter your email and password and press “Sign in”.
Navigate the App
In order to take full advantage of screen size, the navigation panel is kept hidden until you need it. Easily access the app’s navigation menu by:
- Pressing the Menu button in the apps upper left-hand corner 1 or
- Place your finger on the left-hand side of the screen and then drag the screen to the right
From the navigation panel you can access:
- Inbox 2
- My Work 3
- Dashboard 4
- Projects (and Folders) 5
- Settings 6
Inbox
The Inbox section of the app shows: notifications related to new @mentions 1, new task assignments 2, and notifications for all other changes to Tasks, Folders, and Projects 3 (including comments).
Navigate Inbox
Notifications in Inbox are organized into five categories:
- Mentions: displays notifications related to @mentions
- Assigned to me: shows notifications related to task assignments
- Today: shows notifications triggered today (not related to @mentions or task assignments)
- This Month: shows notifications triggered this month (not related to @mentions, task assignments, or notifications triggered today)
- Earlier: shows notifications triggered before this month (not related to @mentions, task assignments, or notifications triggered this month)
If there are notifications that fall within one of the categories, then a heading for that section appears in Inbox 1 and all related notifications are listed under that heading. If no notifications fall within a category, then that category heading is not shown in Inbox.
Please note, you can use the green “+” button in the lower right-hand corner of the screen to create a new task from Inbox. Immediately after creating the task you will see the option to “Open” the task at the bottom of the screen.
Interact with Notifications
- Touch the center of a notification to view the Task, Project, or Folder's stream. Swipe down on the grey dash at the top of the screen to see Task, Folder, or Project details
- Touch the Task, Folder, or Project's title to view the associated description section
- Swipe a notification to the right to mark it as read
- Swipe a notification to the left to set a reminder or unfollow the related Subtask, Task, Folder, or Project. If the task is included in a Folder or Project you will also have the option to unfollow that Folder or Project.
- Touch the icon with the downward facing arrow (located at the top of each section) to mark all notifications in that section as read 1
- Touch the Archive icon near the top right-hand corner of the app to view archived (read) notifications 2
An “undo” option appears at the bottom of the screen immediately after a change is made to a Subtask, Task, Folder, or Project from Inbox.
Please note, when you click on an @mention or assignment notification in Inbox, it is marked as read in the Notification Center on the desktop version of the Wrike Workspace.
Reminders
Use reminders to temporarily remove a notification from Inbox and have it reappear at the specified time or date (along with a notification in Android’s notification center). When you schedule to be reminded about a notification it is moved to the reminders section of Inbox 1. You can access the reminders section at any time by touching the clock icon 1 located near the upper right-hand corner of the app. You can also pin notifications to the reminders section if you know you will need them later but don’t want to keep them in your Inbox until then.
Schedule or pin notifications by swiping left on a notification, choosing “Remind me”, and then:
- choose if you want to be reminded in 2 hours, 4 hours, tomorrow, next week, or pick a custom date
- choose “Pin to Reminders” to pin the notification to the reminders section
Please note, when you schedule a reminder, a banner appears at the bottom of the screen informing you of the exact time and date when your reminder will be activated.
My Work
My Work in the Android app shows you all tasks assigned to you and tasks that you added to the My Work section by adding a star to them. Tasks are shown in one of three sections: Today, Later, or Completed. Click the dropdown arrow 1 next to “Today” to switch to one of the other sections.
Newly assigned tasks appear in a separate area at the top Today section 2. Tasks remain at the top of the section until you choose where to add them: Today 3 or Later 4. If you have multiple new assignments, click “Next” 5 to view another notification.
Interact with Tasks
From My Work you can:
- Click on a task to open it.
- Drag and drop tasks into the appropriate order within each category. Task order is automatically synced with the desktop version of Wrike.
- Swipe left to move the task to another section of My Work.
- Swipe right from the Today or Later sections to mark a task as complete.
If you create a task from the “My Work” view (by hitting the “+” button in the lower right-hand corner) it will be added to the “My Work” section that you currently have open.
Dashboard
The Dashboard tab on the Android app shows you your dashboards and widgets (just like the Dashboard View in the workspace when you use Wrike on a desktop).
On the Dashboard View, the name of the dashboard that you are currently looking at is displayed at the top of the app 1. Click on the dropdown arrow 2 to the right of the dashboard’s name to see a list all of your dashboards. Select any dashboard’s name from the dropdown to view it.
When looking at a dashboard, its widgets are listed horizontally near the top of the screen 3. If you have multiple widgets you can scroll through the menu by swiping it to the left or right. To view a particular widget simply touch its name. A blue line appears under the name of the widget that is currently being displayed. Click on any task in the Dashboard View to open it and edit task details.
Edit a Dashboard
You can add or remove widgets from a Dashboard right from the Android app. Simply click on the gear icon 1 on the left-hand side of the app. You will see a list of all available widgets. Check or uncheck the box to the left of each widget name 2 to add or remove that widget from the dashboard you are currently viewing.
Create a Task
You can create a task from a Folder view by pressing the “+” 1 button in the apps lower right-hand corner.
You will be taken to a new page where you can enter your task information.
If you press the “+” button from a Folder page, then the new task is automatically added to that Folder. As with the desktop version, Collaborators and users with limited permissions on a Folder cannot create tasks.
View and Edit Tasks
To open a task, first open the navigation panel, then select the Folder where your task is located. Look for your task in the Folder and then just press it to open it. Alternatively, you can use the search box to quickly find the task you need.
Once a task is open you can:
- Change a task's status
- Add tasks to a Folder
- View and edit Custom Field details
- Edit the task description
- View and create subtasks
- View and edit assignees
- Schedule a task
- View and access attachments
- Read and post comments
- Copy the task’s permalink
- Share a task
- Follow a task
- Track time for a task
- Delete a task
Change a Task’s Status
A task's status appears in its upper left-hand corner 1. To change the status first touch the status box. A menu appears allowing you to pick a different status 2. Users with Free and Professional subscriptions can choose statuses from the default workflow. If you are a Business or Enterprise user you will see your Custom Workflows listed 3 and can select a status from one of those workflows.
Add Tasks to Folders and Projects
In the upper left-hand corner of each task (underneath the task name) you can see all the Folders or Projects that a task is included in 1. To add or remove a task from a Folder press one of the Folder names or on the “+” button that appears to the left of the folder names. A pop-up will appear listing all the folders and Projects the task is currently in 2. To add a task to a Folder press in the “Start typing Folder name” field at the top of the app 3, begin typing the name of the folder you would like to add, select the folder when it appears in the dropdown, and then press “Ok”. To remove a task from a Folder just touch the green check mark to the right of a Folder’s name 4 and press “Ok”.
View and Edit Custom Field Details
If a task has Custom Fields you will see a custom field section on the right-side of the app 1, under the task’s start and end dates. The field will show a number (representing how many custom fields are associated with the task) followed by the word “field”. If you want to view or edit the task’s Custom Fields just click in this section. A new page will open displaying the task’s Custom Fields and you can click on a field to edit it.
Task Descriptions
When you open a task, the description section is open by default 1. To view or edit the description just touch in the description field and begin typing.
The description section on the Android app works as a live editor.
Subtasks
To view and add or edit subtasks, open a task and then press in the subtasks section 1 (located on the left-hand side of the app, underneath the task creator and assignees). If the task already has subtasks then you will see them listed on the page you are taken to 2. Press a subtask to see its details and then you can edit it just as you would a normal task.
To add a new subtask click the “+” button 3 in the lower right-hand corner of the screen, enter the subtask’s title, then click on the subtask to add additional details. If you are adding the task’s first subtask, then immediately after clicking in the subtask section you will be prompted to create a subtask by typing a task title.
Assignees
A task’s assignees are displayed immediately under the task status and title. You will see the profile image of the person who created the task and the profile images of assignees 1 are shown to the right.
Quickly add a new assignee
To add a new assignee touch a current assignees profile image or the blue add assignee icon 1 (it has a plus sign in the corner). When you do this a new menu appears 2. If the task already has assignees then you will see them listed, but if nobody is assigned to the task then the menu populates with a list of suggested assignees. To add an assignee type the desired assignees name in the field at the top of the screen 3 and then select them from the list when they appear. Press “Ok” to save your changes.
To unassign a task from someone, press their profile image in the list of assignees 1, and then touch the green check mark next to their name 4. Press “Ok” to save your changes.
Schedule a Task
When you open a task its start and end dates 1 appear to the right of the profile images of the task creator and assignees. If the task already has start and end dates then those dates are displayed, if the task has not yet been scheduled, you will see the option to “Set due date”. You can click on the task’s dates to edit them, or click “Set due date” to schedule the task. In both cases, a calendar menu appears 2 allowing you to add or edit task due dates.
- To schedule a task for a range of dates, first select the date you would like the task to start and then touch the date you would like the task to end (dates in between are automatically highlighted).
- To schedule a task for one day simply touch the day you would like the task to be scheduled for.
- To convert a task to a milestone, click on the menu button in the calendar's upper right-hand corner and click “Convert to milestone”
To save your changes press “Done” and your task will be scheduled for the dates you selected.
Attachments
From the task view, you can touch the paperclip icon 1 in the upper-right hand corner to attach a file. You will be prompted to: choose a file, take a photo, attach a file from Google Drive, or attach from Dropbox.
If files are already attached to a task, then a number indicating how many files are attached is listed next to the paperclip icon and you are able to see the attachments when you press the paperclip. From here, add an attachment by touching the + icon 2 in the lower right-hand corner, or open an existing attachment just by touching it. You can view most popular file formats, including: png, jpg, doc, xls, ppt, and pdf.
To delete an attachment press and hold on the attachment (it becomes highlighted in blue 3) and then touch the trashcan in the app’s upper right-hand corner 4.
*You must have Dropbox or Google Drive apps downloaded to be able to upload files from these platforms.
Please note, you can also add attachments by pressing the paperclip icon on the left-hand side of the comments field. Select the item you would like to attach, then press the send icon on the right-hand side of the comments field.
Comments
Comments, and task updates, are listed at the bottom of each task 1. To make the comments section full screen just press the grey dash in the middle of the screen and drag it upwards 2. You can then scroll through all the activity and read all of the task’s comments.
Add a comment by touching in the “Write a comment” section 3, type your comment, and then press the paper airplane icon when you are ready to post it 4. If you want to tag a colleague you can do so by typing the @ symbol and then begin typing their name until they appear in the list, at which point you can select their name.
Copy a Permalink
To copy a task’s permalink, click on the task’s menu button in the upper right-hand corner 1 and select “Copy permalink” 2. The link is copied to your clipboard so that you can easily paste it where you need to.
Sharing a Task
To share a task click on the task’s menu button 1 and select “Share task” 2. A share menu will appear. To share a task with someone begin typing their name in the field at the top of the menu 3, and select their name from the list when it appears. Press “Ok” to save your changes.
To unshare a task, click on “Shared Users” 4 at the bottom of the share task menu, and then press the green check mark 5 next to the name of the person you no longer want to share the task with. Press “Ok” to save your changes.
Follow a Task
You can follow a Task, Folder, or Project, or add another user as a follower, by:
Track Time for a Task
There are two ways to track time from the Android app: track time with a timer or manually add a time entry.
Use the timer: Click on the task’s menu button 1, and select “Start timer” 2. A timer will begin running and it remains visible at the top of the screen as you switch between different pages in the app 3*. When you touch the timer icon (from any page) you will have the options to 4: open the task that is being timed, pause the timer, cancel the entry, or add the entry to the task.
Manually add a time entry: Click on the task’s menu button and select “Add time entry”. You will be taken to a screen where you can add how long you worked for, as well as a comment if you would like to.
*If you don’t pause the timer, it will continue running even if you exit the Wrike app.
Delete a Task
To delete a task simply click on the task’s menu button 1 in the upper right-hand corner and select “Delete task” 2. A pop-up will appear asking you to confirm your request, press “Yes” and your task will be moved to the recycle bin.
Create a Folder or Project
You can create a Folder from the Android app. From the navigation panel select “+ Create new” 1, select whether you would like to create a Folder or a Project, add your Folder’s title, and then press “Ok”. Your Folder is created in your account and is private by default.
You can create a Subfolder by opening the navigation panel and pressing and holding on the Folder where you would like to add a Subfolder. From the menu that appears, select “Add new”. Select whether you would like to create a Folder or a Project, add your Folder’s title, and then press “Ok”. Your Folder is created in your account and inherits share settings from the parent Folder. Read more about how sharing works here.
Edit a Folder or Project
You can edit a Folder or Project by opening the navigation panel and then pressing and holding the name of the Folder you would like to edit. A menu appears 1 with options to:
- Add a Subfolder or subproject
- Rename the Folder or Project
- Mark it as starred
- Convert the Folder to a Project (or vice versa)
- Delete the Folder or Project
- Add a Folder or Project color
Edit a Project
Select a Project from the navigation panel to edit some its attributes. When you select a Project you will see the Project’s name, owner, and status displayed at the top of the app 1. The top of the Project’s view has a background color which corresponds with the Project’s status. Touch in the area with the background color (near the top of the app) to edit the Project’s attributes. You will be taken to new page 2 and from there you can:
- Change the Project’s status by clicking on the status box in the top left corner
- View or edit which Projects or Folders the Project is located in by clicking on the “+” button under the Project’s title
- Add or edit the Project’s Owners by touching the profile image of the current owner
- View and edit Custom Fields by touching the custom fields section
- Set or edit Project start and end dates by clicking on the calendar icon
- Add or edit the Project’s description by touching in the description section
- Add comments by typing in the “Write a comment” field
- Share or delete the task, or copy its permalink by clicking on the Project’s menu button
- Add or edit attachments by touching the paperclip in the upper right-hand corner
Timeline View
Once your Folder and tasks are created you can view your scheduled tasks* for that Folder or Project on the Timeline View. To switch to the Timeline View, first select a Folder or Project, touch the Folder’s menu icon 1 in the upper right-hand corner, and select “View on timeline” 2 from the menu that appears.
From the Timeline View you can:
- Tap a task to see the dates it is scheduled for
- Tap a task and press “Open task” to open that task
- Reschedule a task by tapping and holding a task and then dragging it to the appropriate date
- Return to the List View by clicking on the Folder’s menu icon and selecting “View as list”
More information about the Timeline View and how tasks are displayed on it can be found on the Timeline View help center page.
*Please note, subtasks do not currently appear on the Timeline View on the Android app.
Requests
You can submit Requests from the Android app.
Submit a Request
- Touch the green icon in the lower right-hand corner of the app.
- Select “Request”. 1
- Choose the Request form you would like to submit.
- Fill in the necessary fields and press “Submit”.
Please note, the Request form builder is not currently available on the Android app. If you would like to create a new Request form you can do so from the desktop version of the Workspace.
Filters
To filter tasks in a Folder or Project, first select the Folder you want to apply a filter to. From there touch the filter icon 1 in the upper right-hand corner. A menu appears giving you different filtering options. You can filter by
- Assigned to me
- Status
- Start date
- Due date
- Tasks to do
- Overdue
- Author
- Assigned to
Proofing
Proofing on the Android app allows you to interact with files from your phone. At the moment you can only see the latest version of an attached file, but all other Proofing functionality is fully supported on Wrike’s Android app.
To use Proofing: (1) select a Task, Folder, or Project, (2) click on the attachment icon 1 in the upper right-hand corner, and then (3) select the appropriate file. From there you can
- Add a new comment: tap the comments icon, then tap and hold on the attachment. A pink marker appears on the image and you can enter your comment. Press the airplane icon to save your comment.
- View comments: click the comment icon 2 in the upper right-hand corner then click "Show List of Comments" 3.
- Reply to a comment: tap a comment-marker icon, type a reply in the comment box that appears at the bottom of the app, press the airplane icon to add your comment.
- Mark a comment resolved: tap a marker icon, click the menu button that appears in the right-hand corner of the comment box, and select “Resolve”.
Approvals
If a file has been added to Review and you’ve been assigned to review a file: click on the attachments icon 2 on a Task, Folder, or Project, select the appropriate attachment and then touch “Approved” 2 or “Changes Required”.
Please note, currently you cannot add files to review (or remove them from review) from the Android app.
Search
Use the search feature to quickly find Tasks, Folders, and Projects. When you click a search icon and begin typing, Wrike automatically begins searching for matching tasks. Touch (or scroll to) the “Folders” or “Projects” sections under the search box to search for matching Folders or Projects instead.
When you search, you automatically search all Tasks, Folders, or Projects which you have access to. The search field isn’t case sensitive, so don’t worry about capitalization.
Search icons are located:
- In the upper right-hand corner of the My Work, Dashboard, Inbox, and Folder views 1
- To the right of Projects on the Navigation panel 2
Working Offline
When working offline you will be able to access Folders and Projects whose data has been stored in your phone. This means that you can access Folders and Projects which you have opened during your current session (since you last logged in)*. You will also be able to open tasks (but not task description fields) which live in those Folders and Projects, even if you didn’t open that particular task.
Once offline you will be able to work with cached data and make changes as you normally would. When you connect to the internet again your changes will be synced.
*Please note, your phone will begin storing data starting from when you log in to your current session, but if you log out or restart your phone you will have to reopen Folders while online in order to be able to access them offline.
Android Widgets
You can add any, or all, of our app’s Android widgets:
- The New Task widget is a quick way to create a task
- The Stream widget shows you all notifications that would be in Inbox and helps you keep track of all important updates in your workspace
- The Task List widget helps you focus on a specific list of tasks
Please note, if you have a previous version of Wrike's Android app: your Stream widget automatically updates when you update the app, and it will show notifications included in Inbox.
Settings
To access app settings swipe left from any screen to open the navigation panel and then select the settings tab 1.
You will be taken to a page where you can:
- sign out
- change the app’s default start screen
- change the language
- adjust your notification settings
- see what version of the app you have
You can also adjust the app’s notification settings by going to your phone’s settings: click Settings, select “Sound & Notifications”, then “App notifications”, and select the Wrike app. You are able to set notifications to:
- Block
- Priority
- Sensitive
Push Notifications
By default, you receive push notifications when an action triggers a notification. However, you can edit your settings to specify days and times when push notifications should be suspended. If you suspend push notifications through the app, then when the notifications turn back on you will receive one notification with an aggregated list of the messages you missed while notifications were suspended.
Schedule Days and Times
- Select Settings
- Scroll down and then select the “Schedule” setting
- Press the toggle to the right of “off”. A set of icons representing days of the week will become active.
- Touch the icons to turn notifications on or off for that day. If notifications are on for the day, then that day’s icon is dark blue, if notifications are off for the day, then the day’s icon is light blue.
- By default, notifications are sent all day (24hrs), but you can press the toggle to the right of “all day” to designate what time notifications should start and stop on days where notifications are enabled.
Schedule Vacation Days
- Select Settings
- Scroll down and then select the “Vacation period” setting
- Press the toggle to the right of “off”
- Touch the dates to the right of “Vacation period”
- A calendar menu appears where you can designate what the vacation period will be
You will not receive notifications during the specified time frame. Please note, during the time frame selected, vacation period settings will override the regular notification schedule settings.