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Subtasks in Wrike

Table 222. Availability - Legacy plans


Overview

Subtasks live within tasks and can help you divide your tasks into smaller action items.

Subtasks have the same attributes as regular tasks, so you can give each subtask their own due date, assignees, status, and more. There's no limit to the level of hierarchies you can have, which means that you can add subtasks to your subtasks.

When to use subtasks

Use subtasks to:

  • Better track a task's progress. See what percentage of subtasks have been completed and use that information to understand how much work still needs to be done.

  • Assign subtasks so that each team member (or team members) can mark their subtask complete without changing the statuses of their teammate’s tasks.

In some cases, Wrike asks if you want to align parent and subtask dates, but date alignment is optional. You can always schedule a subtask independently of the parent task’s scheduled dates and vice versa.

Tip

Automatically complete all of a task's active subtasks by completing a parent task and clicking Yes on the pop-up that appears. You can cancel or defer all active subtasks in the same way.

Where to view subtasks

In List view

If a task has subtasks, you'll see an arrow to the left of a task's name. Click the arrow to expand or collapse the subtask list and see the names of all of the task’s subtasks. If a task doesn’t have any subtasks you won't see the subtask icon.

In Task view

In Task view, if a task doesn't have any subtasks then you'll see the option to add a subtask near the top of Task view. If a task does have subtasks, then you'll see a field (near the top of Task view) indicating the number of subtasks the task has. Click the task's subtask field to expand or collapse the list of the task's subtasks.

In Table view

You'll see an arrow to the left of a task (if it has subtasks). Click the arrow to expand or collapse the subtask list and see the names of all of the task’s subtasks. If subtasks have their own set of subtasks you'll see these same icons appear next to the parent subtask.

In Gantt Chart

Tasks with subtasks have a "+" sign to the left of their name on the timeline. Click it to show subtasks. If a task's subtasks are displayed on the timeline, then you can click the - sign to the left of the parent task's name to hide the task’s subtasks.

The table portion of Gantt Chart works the same as in Table view. Click the arrow to the left of the task to see its subtasks.

In Board view

Subtasks are shown as an icon under the parent task's name.

Reorder subtasks

  1. Open the parent task where the subtasks live.

  2. Drag and drop subtasks into the order you prefer.

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