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Subtasks in Wrike

Table 51. Availability - Legacy plans


Subtasks live within tasks and can help you divide your tasks into smaller action items.

Subtasks have the same attributes as regular tasks, so you can give each subtask their own due date, assignees, status, and more. There's no limit to the level of hierarchies you can have, which means that you can add subtasks to your subtasks.

When to use subtasks

Use subtasks to:

  • Assign subtasks so that each team member (or team members) can mark their subtask complete without changing the statuses of their teammate’s tasks.

In some cases, Wrike asks if you want to align parent and subtask dates, but date alignment is optional. You can always schedule a subtask independently of the parent task’s scheduled dates and vice versa.


When you mark the parent task’s status as completed, a popup appears. If you click YES on this message, then all the subtasks will also be marked as completed.


Where to view subtasks

In Item view

In item view, if a task doesn't have any subitems then you'll see the option to add a subitem below the Status 1 option.


If a task does have subitems, then you'll see a field (below the Status option) indicating the number 2 of subtasks the task has. Click the subtask field to expand or collapse the list of the subtasks.


In Table view

You'll see an arrow ">" to the left of a task title (if it has subtasks). Click the arrow to expand or collapse the subtask list and see the names of all of the task’s subtasks. If subtasks have their own set of subtasks you'll see these same icons appear next to the parent subtask.

Before and after expanding:


In Gantt Chart

In Gantt chart, expanding the arrow “>” located to the left of the parent task’s title expands to show the available subtasks; a list of sub-tasks opens up simultaneously in the timeline portion too.

Before and after expanding:


In Board view

Subtasks are shown as an icon under the parent task's name.


Reorder subtasks

  1. Open the parent task where the subtasks live.

  2. Drag and drop subtasks into the order you prefer.