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iOS App

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⏱ 3.5 min read

Overview

Wrike’s iOS app allows you to stay on top of your projects and connect with your team on the go. The application is available as a free download and supported by iPhone and iPad devices with iOS 12+.

Please note the features in the app are available according to your subscription type.

Navigate the App

By default, in the bottom panel of the app you can switch between the following sections:

  • Inbox allows you to keep up with updates. You can find all incoming, sent, and archived notifications there. Swipe right to mark a notification as read or unread. Swipe left to archive a message. Tap on the funnel icon to make the Inbox show all updates or unread ones only.
  • My to-do shows the tasks you’re assigned to. You can customize the task filtering and sorting via the funnel icon in the top-right corner.
  • Dashboard view shows your tasks on dashboards and widgets that you have set up in your browser version of Wrike.
  • Browse allows you to navigate between spaces, search for items, and access all other projects and folders in the account. To find a task, folder, or project, type its name into the search option at the top of the screen.

Customize the Bottom Panel

  1. Tap on “More” in the bottom-right corner of your screen.
  2. Tap on “Settings.”
  3. Switch to “Navigation settings.” From here you can:
    • Hide titles in the bottom panel by tapping on the slider.
    • Choose the bottom panel color (dark or light).
    • Tap on items to add or delete them from your bottom panel.

Please note “Inbox” and “More” can’t be removed from the bottom panel.

Highlights

Highlights allow you to track your progress as well as to see what’s happening with tasks that you’ve created.

When you click on the Highlights icon (a bulb) in the upper right-hand corner of your app you will see:

  • List of tasks/projects you’ve completed this week
  • List of tasks/projects you created and that are idling
  • List of idling tasks/projects assigned to you
  • Tasks/projects that you’ve created with approaching deadlines
  • Tasks/projects assigned to you with approaching deadlines

If you don’t want some of these widgets to be displayed you can hide them by pressing “Hide” on the widget card.

Wrike Tip! Enable “Weekly highlights reminders” to see information from Highlights in your Inbox on a weekly basis. To do so open “Settings” and switch the toggle for the “Weekly highlights reminders.”

Available Features

Functionality Availability
Folders/Projects  
Add a folder/project color -
Convert folder into project +
Create folder +
Create project +
Delete a folder/project +
Duplicate a folder/project -
Folder/project Info + (view and edit)
Share a folder/project + (by @mentioning)
Starred Folders + (you can view, but not add/remove Folders from the section)
Tasks  
@mentions + (including @assignees and @followers)
Add/edit assignees +
Add/edit start and due dates +
Add/edit subtasks +
Add tasks to a folder/project +
Add time entry + (manual entry only, no time tracker)
Approvals + can review, but can't add a file to review
Assign tasks +
Attach/view files +
Box -
Comments +
Persistent draft comments +
Create task +
Delete task +
Description field + (not a live editor)
Document scanner +
Dropbox -
Edit status +
Google Drive +
Importance + (view only, in the Task list)
Permalink (copy) +
Proofing + (view all comments, add dot comments)
Reorder tasks sorted by Priority +
Share a task + (by @mentioning)
Star a task +
Text recognition +
Unfollow -
Global Views  
Dashboards +
Inbox  +
My to-do +
Starred + (view only)
Stream +
Requests +
Reports +
Browse +
Views  
Timesheets* -
Gantt Chart + (view only)
Workload view -
Settings  
Push notification settings +
Other  
Custom fields + (can view and edit the values, not create new custom fields)
Filters (all except Proofing and Approvals) +
Invite new users -
Log in with Google +
Log in with SSO +
Offline +/- (see below)
Quick actions/gestures +
Requests + (you can submit Requests, not create new forms)
Search +

*Users who have an account with the Wrike for Professional Services package and Wrike Resource add-on can track time on the go in the iOS app's Timesheets. 

Find a Task, Folder, or Project

  1. Touch “Browse” on the bottom navigation panel.
  2. Tap on “Search” at the top of the screen.
  3. Type the name of the task, folder, or project you want to open.
  4. Select the appropriate item from the list when it appears.

Search results are divided into two categories: “tasks” and “folders and projects.”
To find all your starred tasks, folders, and projects, switch to the view “Starred” via “More.” To view all folders and projects that are shared with you but don’t belong to any space listed above, click “Shared with me.”

Navigate Spaces

  1. Tap “Browse” on the bottom navigation panel.
  2. Scroll down to see all spaces you’ve already joined.
  3. If you’d like to see the whole list of spaces in your account, scroll down to “Explore Spaces.” Please note it’s not yet possible to join a space right in the app.

View Dashboards

You can view existing dashboards and widgets but can’t create new or edit existing ones.

  1. Tap on “More” in the bottom panel.
  2. Select “Dashboards.”
  3. The name of the dashboard is listed at the top of the view, and the name of the widget is displayed in blue underneath the dashboard’s name.
  4. Select how you want to view your dashboards by clicking on the icon in the upper-right corner. You have two options:
    • List
    • Column

View a different dashboard: Tap the name of the dashboard you’re currently looking at (listed at the top of the view) and select a different dashboard.

View a different widget: Widgets are listed at the top of the view under the dashboard’s name. Tap a different widget name to view that widget. If you have a lot of widgets you may have to scroll to the left or right to see more widget names with column view or up and down with list view.

View Reports

You can view Reports from iOS, but you cannot create new reports or edit existing ones.

  1. Tap “More” on the bottom panel.
  2. Select “Reports” from the menu.
  3. Select the report you want to view.

Please note, only reports in the table layout are visible in the iOS app.

View Timesheets

Please note Timesheets are available as a part of the Wrike for Professional Services package and Wrike Resource add-on.

You can view all your time entries in the Timesheet view:

  1. Tap “More” on the bottom panel.
  2. Select “Timesheet” from the menu.

Here you can see all the time entries you’ve added.

To add a time entry:

  1. Switch to the Timesheet view.
  2. Tap on “Add entry” under the relevant task.
  3. Add the necessary details: time spent, date, and a comment.
  4. Hit on “Save.”

Alternatively, you can do it right in the Task view: Tap on “Add time entry” under the task details.

Timesheet Reminder

Wrike can send you a notification about the time you’ve tracked the day before and not yet added. To switch it on:

  1. Touch “More” on the bottom navigation panel.
  2. Select “Settings.”
  3. Tap on the toggle next to Timesheet Reminder.

The crossed bell icon in the top-right corner signifies the Reminder is switched off. You can also tap on it to switch it on.

Submit a Request

You can submit requests from iOS, but admins can’t create new request forms.

  1. Touch the plus icon in the app's lower right-hand corner.
  2. Select “Request.”
  3. Select the request form you want to submit.
  4. Fill in the request form and click “Submit.”

Document Scanner and Text Recognition

Users on all account types can scan documents and attach them to tasks, folders, and projects as well as use the text recognition feature to turn a scanned document into text for a description field or a comment.

To scan a document:

  1. Open a task, folder, or project description.
  2. Click on “Add attachments” and click the paperclip icon or, when typing a comment click the paperclip icon to the left of the comment field.
  3. Select “Scan document” from the list that appears.
  4. Proceed with the scanning and then click “Keep scan”.
  5. Next, you can add more scans or click “Save” to proceed.
  6. You can now choose to save the scan in a JPG or PDF format.

To use the text recognition function in the task description:

  1. Open a task, folder, or project description.
  2. Press anywhere to open the description field editor.
  3. Click the text recognition icon on the panel below the description.
  4. Scan the text you want to add to the description and click “Keep scan”.
  5. Next, you can add more scans or click “Save” to proceed.
  6. The text is automatically added to the description.
  7. Press “Save” to save these changes.

You can use text recognition while typing a comment. Click the text recognition icon to the right of the comment field and repeat steps 4-7 described above.

Working Offline

When working offline, you'll be able to access some data that was stored during your current session*.

  • If you've opened a folder, project, My to-do, Inbox, or Dashboards while online, you can view and open tasks from that section while offline. You can also edit the tasks' titles, assignees, dates, statuses, and folder tags. You’ll only be able to see/open tasks that match the same filters you were using while online.
  • You can also create new tasks, add comments, and attach files to tasks while offline. When you connect to the internet again, your changes will be synced.
  • Submit requests while you’re offline (for Business or Enterprise users). A task or project is created once you connect to the internet.
  • View Reports while you’re offline. You can only view the reports you opened previously while online.
  • Reorder tasks in folders and projects that you've opened while online to change their priority (sort tasks by “Priority” to do it). Your changes are synced when you connect to the internet again.

*Please note your phone begins storing data starting from when you log in to your current session, but if you log out or restart your phone, then you’ll have to reopen folders while online to access them offline.

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