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Mass Editing Tasks

Table 103. Availability

Free

Professional

Business

Enterprise


Overview

All users (except collaborators) on all account types can mass edit tasks. However, the number of mass editing options available depends on your account type.

Use mass editing in List view to make the same changes to multiple tasks at the same time.

Mass edit tasks

  1. Navigate to a folder, project, or space where tasks are located and switch to List view.

  2. To see tasks from subfolders and subprojects, click the settings icon in the view's upper right-hand corner and select to show tasks from subfolders.

  3. Click the Mass Edit icon on the panel above the list.

  4. Select the tasks you want to edit by clicking the checkmarks to the left of task names.

  5. A panel with various mass editing options appears on the right-hand side of the workspace.

  6. Select the appropriate mass editing option from the panel.

Tip

  • Another way to enable mass editing is to press and hold Ctrl (Cmd if you're on a Mac), hover over an assignee's avatar (it turns into a checkmark), and click it.

  • To select a range of tasks, press and hold Shift on your keyboard, hover over an assignee's avatar, click it, then click the checkmark next to the last task in the range you want to select.

  • To select all tasks, click Select All (only appears if at least one task is selected).

  • To deselect all tasks, click Reset (only appears if at least one task is selected).

Additionally, you can mass drag and drop tasks in List view to:

  • Change their hierarchy (convert tasks into subtasks and vice versa).

  • Change their position in List view.

  • Change their status (when tasks are sorted by status).

  • Change their importance (when tasks are sorted by importance).

Available mass editing options

Mass Edit

Free Accounts

Paid Accounts

Mark tasks as completed or change their status

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Change which folders, projects, or spaces tasks are in

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Follow or unfollow tasks

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Delete tasks

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Reschedule tasks for today, tomorrow, or next week

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Access advanced rescheduling options

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Turn on the option to work on weekends

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Assign and reassign tasks

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Unassign tasks from selected users/all users

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Swap task assignees (this will reassign all tasks from one user to another)

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Advanced scheduling options include the options to shift tasks’ scheduled dates, set start and due dates, select custom start and due dates, convert tasks to milestones, clear all tasks dates. Click Advanced scheduling on the mass editing panel of List view to see these options.

FAQ

Why can't I change task statuses using mass edit?

If you're using fixed and flexible workflows you might not be able to perform a mass status change. When you select multiple tasks with different workflows and at least one of them has locked status transitions, you won't see the option to change the status in the mass edit panel.

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