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Task Status

All users (including Collaborators) on all account types can change tasks' statuses.

⏱ 2.5 min read

Overview

Use a task's status to clearly and easily communicate to teammates how a task is advancing and keep track of the progress you're making. By default, there are four task statuses and they reflect the typical states which a task can be in over its lifecycle. In addition to default statuses, Business and Enterprise accounts have Custom Statuses. 

Important Information

  • Tasks can only have one status at a time.
  • Click the checkbox in the task's status field to mark the task as complete in one action. Note that if you are using fixed workflows and the status change is locked, you might not be able to do so (unless you're an account admin with the special permission enabled).
  • All new tasks are created as active by default (or are given the first active status from that Folder or Project's primary custom workflow).
  • You can filter tasks by status or custom status and then create Dashboard widgets based on those filters.
  • Regular Users on Business and Enterprise accounts can also use Wrike Reports to run Reports on tasks based on their statuses.

Available Task Statuses

Accounts Created After 12/20/2016 

  • New: For (newly created) tasks you intend to work on, but which you haven't started working on yet. Tasks with a new status are displayed by default (when "All active" filter is enabled) in the List View. You can adjust filters to see tasks with other statuses.
  • In Progress: for tasks you are currently working on. Tasks with this status are also displayed by default (when "All active" filter is enabled) in the List View.
  • Completed: for tasks which have been completed.
  • On Hold: for tasks which are postponed or temporarily on hold. Tasks can be marked as "on hold" even if they have scheduled start and due dates. Tasks marked as on hold do not show up on the To Do or Overdue widgets on your Dashboard or on To-Do emails.
  • Cancelled: for tasks which are no longer relevant or which no longer need to be completed.

Accounts Created Before 12/20/2016 

  • Active: for tasks which you are currently working on. Tasks with an active status are displayed by default on the List View. You can adjust filters to see tasks with other statuses.
  • Completed: for tasks which have been completed.
  • Deferred: for tasks which are postponed or temporarily on hold. Tasks can be marked as deferred even if they have scheduled start and due dates. Tasks marked as deferred do not show up on the to do or overdue widgets on your Dashboard or on To-Do emails.
  • Cancelled: for tasks which are no longer relevant or which no longer need to be completed.

Change a Task's Status

  1. Right click on a task (in the List View) and hover over “Mark as” or open a task and then click on the task’s current status (located in the upper left-hand corner of the Task View).
  2. A menu appears with status options. If you have Custom Workflows and Statuses, then you can hover over the name of a Custom Workflow to see statuses from that workflow.
  3. Click on the status you would like to apply.

The task’s status is automatically changed and your change is reflected in the task’s activity stream.

Quick tip: You can change multiple subtask's statuses at one time. 

  • Use mass actions to change the statuses of multiple tasks and/or subtasks (even if they have different parent tasks).
  • Automatically complete all of one task's active subtasks by completing the parent task and then clicking "Complete" on the pop-up that appears 1. Cancel or defer all active subtasks in the same way.

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