Search

All users (including Collaborators) on all account types can use Search.

⏱ 5.5 min read

• Overview
• Important Information
• Search
• Search Algorithm
• Search Commands
• Filter (Search) Folders and Projects
• Recent Tasks

Overview

Use the search box in Wrike’s Workspace to quickly find relevant work. From one place, you can search for Tasks, Folders, Projects, Request forms, Reports, files, or other members of your account*. Results are grouped by category to make it easier to see what something is and you can use search commands to search for Tasks, Folders or Projects based on specific criteria.

* Available for Regular Users.

Important Information

• Use an * in the search box to search items by part of a keyword.
• Put quotation marks around search requests that contain more than one word to search for an exact phrase. 

Search

Search for Tasks, Folders, Projects, Request forms, Reports, files, and users from the same search box:

1. Click in the search box 1 located in the Workspace’s upper right-hand corner.
2. Type an item’s or a person’s name, use keywords to search, or ID number.
3. Select the item you’re looking for from the list when it appears.

By default, you search all items you have access to. 

Tips

• Right-click on an item in the dropdown to copy a hyperlink to it or open it in a separate tab*. You can also click on your mouse's scroll wheel to open an item in a separate tab**.
• Check the box below the search field to include only items from the current Folder or Project.
• Click on a file (from search results) to open it. For locally stored files, the name of the Task, Folder, or Project where the item is attached is listed at the top of the window. 

*Not possible with files. However, click the file and hold CTRL on Windows or CMD on Mac to open the file in a new tab. 

**When you use your mouse's scroll wheel to click an attachment, it downloads to your computer instead of opening in a new tab.  

Show Full Search Results

• Click "Search" 2 to open a list of tasks that match the search criteria.
• Click "Show more" 3 (and then "Show all" if there are a lot of results) to see a full list of results that match the search criteria. 

Tip: Click "Back" in the full search result list to go back to the view that was open before you searched. 

Search Algorithm

An item’s title is prioritized when searching but information from other fields is also taken into account. 

Search Commands 

You can use several search commands simultaneously, just make sure to separate them with a space.

Filter (Search) Folders and Projects

By Title

1. Click the filter box 1 located in the Workspace's upper left-hand corner. 
2. Begin typing the name of the Folder or Project you're searching for. 
3. Click on the appropriate Folder or Project when it appears in the Folder tree.

By Status

By default, all Projects are visible in the Folder tree, but you can filter out completed and canceled Projects:

1. Click the filter icon in the Folder tree's upper left-hand corner.
   • To hide/show completed Projects: click to the left of "Show completed Projects".
   • To hide/show canceled Projects: click to the left of "Show canceled Projects".

Once you hide completed and/or canceled Projects from the Folder tree:

• The Projects and all their Subprojects and Subfolders are no longer visible on the Folder tree.
• The filter icon turns white to indicate that filters are applied.

Recent Tasks

Recent tasks shows the 10 tasks you’ve most recently opened. To see your most recently viewed tasks: click in the search box 1 in the Workspace's upper right-hand corner.

To see more tasks, click "More recent tasks". 2 You'll see tasks grouped into the following categories based on the date you viewed them: today, yesterday, this week, last week, this month, last month, older.