All users (including Collaborators) on all account types can use Search.
- Overview
- Important Information
- Search for a Folder or Project
- Search for a User
- Search for a Task or Subtask
- Search Commands
- Recent Tasks
Overview
Search boxes in the Wrike Workspace help you quickly find the Subtask, Task, Folder, or Project you’re looking for. Use search boxes to search for Folders and Projects or tasks and subtasks. Title is prioritized when searching but information in description fields, comments, and file names are also taken into account. Add search commands to search for tasks based on different criteria or to search for keywords in other locations (such as in comments or file attachment titles).
Important Information
- File names are taken into account when you search, however you can use search commands to search exclusively by file name.
- Use an * in the search box to search tasks by part of a keyword.
- Put quotation marks around search requests that contain more than one word to search for an exact phrase.
Search for a Folder or Project
- Click the search icon 1 located on the Projects tab on the Navigation panel
- Begin typing the name of the Folder or Project you are searching for
- Click on the appropriate Folder or Project when it appears in the Navigation panel
Search for a User
User search is an experimental feature from Wrike Labs and, as a result, it: may have bugs, is subject to change, or may be discontinued at any time. Please feel free to use the feedback links on Wrike Labs to share your feedback about this feature.
- Visit Wrike Labs.
- Scroll to "Recent tasks in search”.
- Check the box next to "Enable"
Once enabled, you can search for users in your Wrike account the same way you search for tasks.
- Click in the search box in the Workspace's upper right-hand corner.
- Type someone's name or email or the name of a User Group.
- Select the appropriate person from the list when they appear.
Search for a Task or Subtask
You can search all tasks and subtasks which are shared with you or search for tasks and subtasks within a specific Folder or Project.
- Click in the search box 1 at the top of the Workspace.
- Type a task or subtask name or ID into the search field. If you don't know the task name, try using keywords from the task.
- Select your task or subtask from the list when it appears.
By default you will search all tasks that are shared with you, click “Search in current folder” 2 (at the bottom of the search results list) to search for tasks in the selected Folder or Project, or click “More results and options” 3 to see a full list of search results for all Folders and Projects.
Search Commands
Use the below search commands in search boxes in the Workspace. Please note, search commands do not work when searching for a Project or Folder or when searching for a task using the search boxes on the My Work or Dashboard tabs or on the Analytics View.
| Commands | Action | Example | Example of action |
| * | search tasks by a part of keyword , can be combined with any other command in this table (except for “”) | creat* | search tasks containing creat, like create, creative, etc. |
| ” “ | search tasks containing an exact phrase; can be combined with any other command in this table (except for *) |
“smart solutions” comment:”smart solutions” | search tasks containing the exact phrase “smart solutions” in description or title. Search tasks containing the exact phrase “smart solutions” in comments |
| #notme | search tasks not assigned to you | ||
|
author: by: |
search for tasks created by a specific user |
author: Melanie Smith by: Tom Clark |
search for tasks created by Melanie or Tom |
| comment: | search tasks containing the keyword in comments | comment:Michael Sullivan | search for tasks containing words Michael and Sullivan in comments |
| completed: (>,<,=)YYYY-MM-DD | search tasks completed earlier, later or on a certain date (today, this week, this month) | completed:this month | search tasks completed this month |
| created: (>,<,=)YYYY-MM-DD | search tasks created earlier, later or on a certain date (can also be used with today, this week, this month) | created:>=2014-04-03 | search tasks created on or after April 3, 2014 |
| description: | search tasks containing the keyword in description | description:technical review | search tasks containing words technical and review in description |
| due: (>,<,=)YYYY-MM-DD | search tasks which are due earlier, later or on a certain date (today, tomorrow, this week, this month) |
due:this week due:next week |
search tasks which are due this week |
| duration: (>,<,=)Nd, or Nh, or Nm | search tasks with specific duration | duration:<1h | search tasks with duration less than 1 hour |
| file: | search task attachments containing the keywords in their name or extension (with asterisk before the extension) | file:logo file:*jpg |
search task attachments containing the word logo in titlesearch task attachments with extension jpg |
| folder: | search tasks included in the folder | folder:Approved | search tasks tagged with folder Approved |
| ID: | search for tasks by their job number (task IDs) | id:123456 | search for the task which has this job number |
| notin: | search tasks not included in the folder | notin:”Under Review” | search tasks not included in the folder Under Review |
| priority:high
priority:normal priority:low |
search tasks based on priority | priority:low | search tasks which have their priority set to “low” |
| start: (>,<,=)YYYY-MM-DD | search tasks which start earlier, later or on a certain date (today, tomorrow, this week, this month) | start:tomorrow | search tasks which start tomorrow |
| title: | search tasks containing the keyword in title | title:upgrade | search tasks containing the word upgrade in title |
| updated: (>,<,=)YYYY-MM-DD | search tasks updated earlier, later or on a certain date (today, this week, this month) | updated:today | search tasks updated today |
Recent Tasks
Recent tasks is an experimental feature from Wrike Labs and, as a result, it: may have bugs, is subject to change, or may be discontinued at any time. Please feel free to use the feedback links on Wrike Labs to share your feedback about this feature.
- Visit Wrike Labs.
- Scroll to ""Recent tasks in search”.
- Check the box next to "Enable".
Click in the task search box in the Workspace's upper right-hand corner to see your 5 most recently opened tasks.
To see more tasks, click "Show more". You'll see tasks grouped into the following categories based on the date you viewed them: today, yesterday, this week, last week, this month, last month, older.