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Working With Comments in Proofing

Table 159. Availability - Legacy plans


Overview

In Wrike Proof you can leave comments on files and interact with your teammates right from the Proofing window.

Add a comment

  1. Open a task, folder, or project.

  2. Click the file you want to comment on (from the attachments section).

  3. Select one of the proofing markers under the attachment (you can choose the comment, arrow, box, or pen icon). A text highlight option also appears if you're commenting on a PDF or Office file. 1

  4. Select a proofing color. 2 This color is used for proofing marks on the attachment and correlates with the comment color as well.

  5. Click the attachment (where you'd like the marker to appear).

  6. Type a comment.

  7. Apply formatting settings or add emojis (optional). 3

  8. Attach a file (optional). 4 You can attach any type of file from your computer or from the clipboard. Images you attach will show up as thumbnails in your comment. Guest reviewers don't have the option to attach files to their comments.

  9. If you have an ongoing guest review for this file then you have the option to make your comment visible only to your teammates. Click the lock icon to do so.

  10. Click Send or press Enter key. 5

comments_proofing_1.png

Note

When you attach files to your file proofing comment these files won't be visible in the list of files under the task description, they will only show up in the comments section. However, the size of these files is added to the size of the file that you comment on and it counts toward the overall account storage limit.

The marker remains on the image/document. Your comment appears in the pop-up window when someone clicks the marker. Your comment is also visible in the right-hand comment panel, as well as in the task’s Activity Stream.

From Task View, Item View, Files view, and the File Dashboard widget, a blue counter over the attachment image displays the number of unresolved comments associated with the attachment.

Note

Click the eye icon under the image/document to show or hide markers.

View and reply to a comment

  1. Open a task, folder, or project.

  2. Click the file you want to comment on (from the attachments section).

  3. To reply to a comment:

    1. From the pop-up window: Click a marker and type your reply.

    2. From the comment panel: Click Comments 1 in the upper right-hand corner, click a comment, and type your reply. 2

  4. Click Send or press Enter on your keyboard.

comments_proofing_2.png

You can also hover over a Proofing comment in the task’s Activity Stream and click Reply to open the Proofing view and reply to the comment.

Note

When you're in Proofing, comments are updated automatically. When other users add or delete comments and replies, or edit their comments, you'll see these changes right away.

Tip

You can select how to sort comments in the proofing window. 7 By default, they're sorted by date, but you can select to sort them by users. Also, you can sort comments by timestamp (for videos) and by page (for documents).

Edit a comment

Users can edit their comments within six minutes of when they're posted.

  1. Open a task, folder, or project.

  2. Click the file with a comment you want to edit (from the attachments section).

  3. To edit a comment:

    1. From the pop-up window: Click a marker associated with the comment and hover over the pop-up window.

    2. From the comment panel: Hover over a comment in the comment panel.

  4. Click the menu button that appears in the comment's upper right-hand corner. 3

  5. Select Edit. 4

  6. Make your changes.

  7. Click Save or press Enter to post your edited comment.

Resolve a comment

  1. Open a task, folder, or project.

  2. Click the file with a comment you want to resolve (from the attachments section).

  3. To resolve a comment:

    1. From the pop-up window: Click a marker, hover over a comment that appears, and click Resolve.

    2. From the comment panel: Hover over a comment in the comment panel and click Resolve. 6

By default, resolved comments are hidden but you can choose to show them. Click the current sorting option at the top of the comments panel and click Show resolved comments.

Resolved comment is grayed out on the comment panel, and the marker is changed from a color to gray on the image.

Delete a comment

You can delete your comments.

Note

When you delete a comment you also delete all associated replies.

  1. Open a task, folder, or project.

  2. Click the file with a comment you want to delete (from the attachments section).

  3. To delete a comment:

    1. Using the pop-up window: Click a marker associated with the comment and hover over the pop-up window.

    2. Using the comment panel: Hover over a comment in the comment panel.

  4. Click the menu button that appears in the comment's upper right-hand corner. 3

  5. Select Delete. 5

Export comments

You can export files from Proofing together with all the comments as a PDF.

To export a PDF file:

  1. Open a task, folder, or project.

  2. Click the file you want to download (from the attachments section).

  3. Click the three-dot menu in the upper right-hand corner. 1

  4. Select Export with comments. 2

work-with-comments-3.png

The PDF file starts downloading immediately.

Note

In the exported PDF document, line, arrow, and box markups are all converted into PDF comments (sticky notes) at the original markup position. All the comments are exported without formatting, emojis are exported as plain text. Proofing comments from MediaValet attachments and password-protected PDFs can't be exported.

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