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Workflow Report

Workflow Reports are available on Business and Enterprise accounts and can be enabled from Wrike Labs by account admins. This is an experimental feature and as a result, it: may have bugs, is subject to change, and may be discontinued at any time. Please feel free to use the feedback links in Wrike Labs to share your thoughts on this beta feature.

⏱ 2.5 min read

Overview

Use Workflow Reports to

  • See the average amount of time tasks spend in a particular status and find bottlenecks in your process.
  • See what percentage of tasks change from one status to another.
  • View the average number of changes from one status to another which occur on a weekly basis.

Enable Workflow Reports from Labs

  1. Visit Wrike Labs.
  2. Scroll down to “Workflow Report”.
  3. Check the box next to “Enable”.

Create a Workflow Report

  1. Click your profile image in the Workspace’s upper right-hand corner.
  2. Select "Settings" from the dropdown.
  3. Click "Workflow" in the left panel and locate the workflow you want to report on.
  4. Click the menu icon to the right of a workflow’s name and select “Create report”.
  5. Select the time period you want to report on from the pop-up window.
  6. Click “Create report”.

The report is emailed to you once ready. How long the Report takes to be compiled (and sent to you) depends on how many tasks are being reported on.

Please note, you need to download the Report from the email to view it.

What the Report Shows

Workflow Reports have four sections, each with a unique diagram. In each section, you’ll see

  • Arrows connecting one status to another. This lets you know that a status was changed from one status to another.
  • Statuses without arrows leading to or from them. These statuses were not used during the specified time period.

High Level Structure 

The percentage of tasks that have changed from one status to another during the specified time period.

Read the Report

  • Percentage next to an arrow is a calculation of: (the number of status changes from status x to status y)/(the total number of changes from that status).

Details by Statuses 

How many tasks have been changed in to or out of a specific status during the specified time period.

Read the Report

  • Immediately beneath a status’ name, three numbers related to the average changes per week. 1) “+ n (number)” indicates a change to the status 2) “- n” indicates a change out of that status 3) “= + or - n” indicates the average difference of changes in to or out of a status.
  • Percentage next to an arrow is a calculation of: (the number of status changes from status x to status y)/(the total number of changes from that status).
  • Numbers in parenthesis next to an arrow: the average (per week) number of status changes from one status to another.

Transition Delays

Shows how long tasks have been in any given status during the specified time period.

Read the Report

  • Numbers next to an arrow indicate how many days, on average, a task was in a specific status (the status at the start of the arrow) before it was changed.

Complex View

A compilation report showing information from all other sections combined in one view.

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