Automation: Use Almost Any Custom Field as a Trigger! ๐Ÿค–

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Hello Community! ๐Ÿ‘‹

As anticipated in our previous post about Automation updates, you can now use any value of almost any custom field type as a trigger in Automation rules! ๐Ÿš€

Previously, โ€˜Single-selectโ€™ and โ€˜Checkboxโ€™ custom fields were supported in Automation. Now the list has been expanded to any other custom field type, except for calculated fields. The available options are: โ€˜Textโ€™, โ€˜Numberโ€™, โ€˜Durationโ€™, โ€˜Dateโ€™, โ€˜Multiple selectโ€™, โ€˜Single-selectโ€™, โ€˜Checkboxโ€™, โ€˜Currencyโ€™, โ€˜Percentโ€™, and โ€˜Peopleโ€™! ๐Ÿคฉ

Combined with conditions, the new triggers allow you to automate your work when a specific value of a custom field is selected.

The possibilities are endless! For example, if you need to assign a task to a user when a certain number has been reached, you can simply select the number type custom field in the triggers section:


And then specify the value that should trigger the action in the conditions section:



Once you have specified the desired value, you can select the corresponding action:


Another very useful case can be to trigger an action depending on the dates of the items. For instance, you can specify that if the date of your tasks is set to a specific time frame, you can automatically move your tasks to an โ€˜Urgentโ€™ folder:

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Do you have any ideas on how youโ€™d like to apply these new triggers? ๐Ÿงย 

Looking forward to hearing your feedback! ๐Ÿ˜ƒ

Juan Community Team at Wrike Wrike Product Manager Learn about Wrikeโ€™s killer features and best practices with our Online Training Webinars

Juan Wrike Team member Learn about Wrikeโ€™s killer features and best practices with our Online Training Webinars

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Super Juan!

I'm waiting for trigger on task and update on projects and vice versa =)

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๐Ÿ‘ Spot On ๐Ÿ’ก Innovative Approach ๐Ÿ’ช Stellar Advice โœ… Solved ๐Ÿช„ Remove Kudos

Juan these changes are much appreciated. ย Thank You Wrike Team ๐Ÿ™๐Ÿฝย 

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This is great news, thanks for the update! :)

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Glad to hear you're happy about this release MW - Angela Kennewell! More updates about Automation are to be announced soon ๐Ÿ˜‰

Juan Community Team at Wrike Wrike Product Manager Learn about Wrikeโ€™s killer features and best practices with our Online Training Webinars

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Love all the automations!

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Kelly R ๐Ÿคฉ

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

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This is great. Do you have plans to add calculation fields?

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It's also planned John Kelso ๐Ÿ™‚ We don't have ETA at the moment; we'll keep you posted.ย 

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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๐Ÿ‘ Spot On ๐Ÿ’ก Innovative Approach ๐Ÿ’ช Stellar Advice โœ… Solved ๐Ÿช„ Remove Kudos

Thanks - I love the automation feature and can't wait for more triggers and actions

ย 

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John Kelso thank you for your comment! We will keep you informed about any updates ๐Ÿ˜

Juan Community Team at Wrike Wrike Product Manager Learn about Wrikeโ€™s killer features and best practices with our Online Training Webinars

Juan Wrike Team member Learn about Wrikeโ€™s killer features and best practices with our Online Training Webinars

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๐Ÿ‘ Spot On ๐Ÿ’ก Innovative Approach ๐Ÿ’ช Stellar Advice โœ… Solved ๐Ÿช„ Remove Kudos

Any plan to make this work with calculated fields? That would make the automation exponentially more powerful. For example, we could add tasks to folders based on how long they were overdue at any point. And if someone changes the due date, we'll still be able to report on how long things sat before anyone updated their work plan.

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Hi Jean-Pierre Picard, apologies for the delayed reply here. This is on the team's radar, we'll let you know when we have news ๐Ÿ™‚

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

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Do you have planned automations to check billing type and change billing type?

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Not at the moment Benjamin Rodd, but I'll let our team know about your interest. Can you please share some detail on your use case for this?ย 

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

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๐Ÿ‘ Spot On ๐Ÿ’ก Innovative Approach ๐Ÿ’ช Stellar Advice โœ… Solved ๐Ÿช„ Remove Kudos

Thanks @Lisa I don't wish to hijack the thread but the use case is based around using wrike to track tasks both billable and not. I keep coming up against blockers that are making it incredibly difficult to create simple workflows. I've explained the issues here: https://help.wrike.com/hc/en-us/requests/1447034ย hope this helps.

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