Gannt chart view of folder with multiple projects

I'm using a folder "lab". I've tagged tasks (from 4 different projects) into that folder. This allows me to see the demand on "lab" over time, sort of like a resource usage. It allows me to quickly check where the free slots are with that resource, so I can book in new jobs. As new projects arise, I book them into free slots.

The problem is that the tasks have no visible context so it's difficult to comprehend. You do get the project title in the list or board view but it's not available on the gantt chart.

I also use this same technique for a different view on the projects, e.g. all projects to a certain customer. But as the number of projects grows, and the number of tasks expand, inevitably there are lots of similar-sounding sub-tasks and it quickly gets out of control.

In other words, I am not looking at solely resource allocation before the resourcing add-in gets mentioned as the silver bullet.

You also have the same issue when setting this up as a calendar view as far as I can see.

Is there any way around this that I've just missed?

So a couple of ideas / thoughts

1. Add a switch to the gantt chart that allows the parent project etc. to be shown

2. Add an additional hierarchical grouping level on the gantt chart to group all shown folder tasks by parent project (my preferred approach). It would also be neat at this point to allow the user to define what goes in the roll up bar (e.g project name, custom field which I use for customer, etc.)

Thinking about it a bit, I suspect that I am thinking hierarchically but this is a database, so any task can have one or more "parents" and I'm not sure if this is even logically possible. A single task in 2 projects would then appear twice in suggestion 2 above. Suggestion 1 would still work as you could just list "Project 1" and "Project 2" beside the task.

Interested in your thoughts

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Has there been any new information on this topic?

I would also like to input several projects into a master Gantt Chart to see all together.

We are product manufacturers and Gannt Charts control all projects as opposed to an office with all task based use.

Thankyou.

 

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Hey Scott Fullarton, thanks for the query. 

We don't have any info to share on this request at the moment, but we have checked in with the Product team. As soon as we have an update from them we'll be sure to let you know here 👍

Elaine Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Hi everyone! Looking at this suggestion again, I was thinking - it should be possible to cross-tag not the tasks but the parent folder/project, in that case, you can see those folders/projects with all the tasks within them in Gantt/Table view. Can this help? 

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Hi all,

I am also looking for this Gannt chart overview with multiple projects (highest level). I mean how much more value Wrike users get if they are running multiple projects (program or portfolio) and have one overview with Gantt charts. Or even better a splitted-screen with the multiple Gantt chart in the above and the amount of capacity needed for several projects in the down screen. Image what happens if movements in time interact with the planned capacity.

Whoops ... too much. Let's start to find an overview of Gantt chart 

 

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Welcome to the Community Cees Bakker 👋 Thank you for sharing your detailed feedback here, I'm passing it on to the Product team 👍

If you'd like to know what this Community has to offer, please check out our New to Community forum.

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Lisa

Hey - was there any improvement regarding this issue. A feature that can allow to see multiple folders in same Gantt sheet?

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Cansu

Hi Carole It, welcome to the Community, and thank you for posting. There are no changes at the moment, please be sure to upvote the original post if you haven't yet👍🏼

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Following up on this thread. Is there anyway to view all projects in a gantt chart? I'd like to see a overview of all projects for the year in a gantt chart. As a new user, I'm concerned about using your product if it's been over 5 years and a request like this still hasn't been implemented.

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Hi Bob Leahey, welcome to the Community 🙂

Could you tell me if you're using spaces in Wrike? It is possible to easily view all projects in a particular space in Gantt Chart:

Please let me know if it helps 🙂

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Hi Lisa,

I am clearly at the situation you mention, having a space with multiple projects, however I can only look at a Gantt Chart for one project at a time... 

Do I miss something somewhere ?
Could you explain me how to do what you're saying to Bob Leahey : view all projects in a particular space in Gantt Chart ?

Thanks for your help.

Rémi.

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Hi Remi Bessard-Duparc, welcome to the Community 👋

To view the entire space and its contents in Gantt chart, you'd need to open the space view (you can do that from the sidebar's space selector) and then click on "Gantt Chart" or add this view with a "+" button:

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Hi Lisa,

Thanks for your quick answer.

I got your explaination but I feel I can't reach the same behaviour as yours :
when selecting a Space in the sidebar menu nothing happens except the opening of the sub-menu of that Space showing all its Projects.

I then don't see the main window changing anything when clicking on a specific Space name on the sidebar space selector, I have to click on a specific Project in a Space to see a Gantt (or Table or wathever) view of that Project.

Because I can't see any view of the full Space, I can't select a Gantt Chart view as you suggest in your answer...

Could you help me undertand why and find a solution please ?

Thank you,

- Rémi B.  

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Hi Remi Bessard-Duparc, thank you for your reply. Here are three ways to open your Space:

1- Click on the "Space overview" button, located below the name of the Space (on the sidebar):

2- Click on the name of the Space on the sidebar:

3- If you have a project open, you can click on its parent item to open it (the Space that contains the project):

 

Once you are located in the Space, if you don't see the Gantt chart view, you'd need to add it. Here is how you can achieve this:

1- Click on the "All" option located in the views tab. Then click on "+Add view":

2- Selec the Gantt chart view:

3- Hit "Create":

That would be all! Please, let us know if you have any additional questions 👍

Juan Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Thanks for your exhaustive answer Juan,

I have to say I don't have the same interface than yours :

As you can see, no "Space Overview"(method1), as I mentioned earlier clicking on the space name on the sidebar doesn't do anything(method2), and no Parent item in the title of the project(method3)...

I have to say I remember having such Space Overview when I was running the Free version of Wrike.

Now that we pay for it (Team plan), I miss Folders structure and wonder if this "Space Overview" feature is also removed from the Free version, what do you think ?

That would be incredible once again that while I'm paying I have less features than in the Free version... !

Hope to read from you how to fix this,

Thanks,

Rémi

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Hello Remi Bessard-Duparc, thank you for your reply. Indeed, this behavior is expected in the Team Plan, thank you for specifying this information. In case you'd like to change your plan, please let me know and I will escalate your case to our dedicated team.

Please, accept my apologies for the confusion, and thank you for your patience and understanding. Looking forward to your reply.

Juan Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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