[Status: Backburner ⏳] Outlook Calendar Integration
Is there a way to sync your outlook calendar with a task? eg. A discovery meeting for a client is set up in outlook, but I would also like it to link to a task for the day. This way notes and attachments can be added in Wrike, but the client will only see it in outlook.
From my understanding this works for all paid accounts on Wrike, using the Automation rules, right?
Gary Colon Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
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@... What should the automation rule for the Outlook calender be good for? It asks for a specific account it needs access to. So I can create a rule that puts all tasks to my calender. That does not help (me) anything. I can not see an application for this. It would need something like make the appointment in the assignee calender. If that is not possible it would be much better to have a button in the task to make an appointment in my calender (so it would be the actual logged in account).
Luke It's available on accounts where automation is available 👍
Sven Passinger Assignees will be event participants in this case, so they will be invited to this event. Does that help?
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Lisa not really. I have several projects running. I do not want to have any task in my calender. So if I make the rule I will get all the dates and the assignee can get in copy. Give me a possibility to take mo out (the rule still can use my Outlook account) and it would fit. So: make the appointment only for the assignee at the end.
Does this allow for syncing the calendar view of a Space? All we need is a simple iCal subscription URL per calendar view. This seems pretty straightforward to me.
Got you, thanks for clarifying Sven Passinger!
Luke It doesn't at the moment, but we hope this update, not being a full solution to syncing the calendars, can still be helpful for you.
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I just installed the outlook integration and I was disappointed that I did not see any tasks creation tools for appointments. I would like to log the following as 1 enhancement or several based on what makes the most sense. Also would like to be notified on progress of enhancements if that is something wrike support staff are able to do.
Hello Brett Frahm, thank you very much for your detailed feedback! May I ask if you have tried the Outlook automation integration?
@... This looks useful, I have not used it. I will bring it up with my team to see if we can set it up for some of our re-occurring meetings we do. I do feel that most people are going to want to make events in Outlook still and so my feedback I feel is still important to make the Outlook wrike add-on more useful, but this looks like a decent workaround.
Thank you,
Brett
Thank you for your reply, Brett Frahm. Your feedback is highly appreciated and please rest assured that we will keep you updated if there are any improvements implemented 👍
Is this still not an option after the amount of time end users have been asking for it? this is a flaw in the Wrike design. Lot's of workarounds and double work here to "make' the Wrike solution work with regard to meetings.
Hi Marcus Armani, thank you for getting in touch here and for sharing your feedback.
This suggestion remains on the Backburner for now, but all feedback is gathered and shared with the Product team, so we'll be sure to pass this on. If there are any changes to this at any stage, we'll be sure to update this thread 👍
Elaine Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
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Oh how I've been dreaming about not have to adjust tasks and calendar items separately. Would be the best if the allocation would work that is hidden away in the Start and Due dates "Effort" section.
Hi Anders Westerholm 👋 thank you for sharing your views! We will make sure to forward your suggestion to the Product Team.
Rohan V Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
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Let's just not mince words. This is arguably one of the most basic and reasonable requests out there. All these "work arounds" add complexity which is opposite the stated application intention of reducing work and organizing work. I asked (yelled?) for this years ago, as have so many others (and undoubtedly 10x others who feel the same way but are not irritated enough to come here and ask for it).
It's 2025. We have so many options now, including AI to integrate with Outlook calendars. What should be a slam-dunk is an obvious dismissal (and delusion) of management that Wrike does not need to integrate with the world's most popular calendar app out of the box.
It's obvious that management is just waiting for the day when all users delete Outlook and start using Wrike for everything. Could they provide a timeline when this miraculous event is expected to happen? In the meanwhile would they be so kind as to brige the gap natively? Or will @Microsoft just step up to the plate and purchase you (from Oracle I think) so they can do the integration?
Tech is smart enough... 3rd party options are convoluted and add layers (and besides the point - if they can bridge the gap, why can't Wrike?), the add-on "Wrike Integrate" is nice but last time I checked it is a premium add-on. (Sidebar: this adds to my irritation... if a "premium add-on" is so important/desired then why is it merely an add-on? Just include it with the core application and raise your pricing model accordingly so people know what they are buying and comparing beforehand. Otherwise Integrate is like a bait-and-switch or junk fees... "Yes, the corvette comes stock with a 4-cylinder motor, but you can upgrade to the premium/actual engine for an extra fee!" lol).
I'm beyond venting, it's just amusement at this point when I get an email that this thread has been updated. I marvel at the wonder of the process...
Hi John Rakoczy 👋 thank you for sharing your views! They will make sure to forward your suggestion to the Product Team.
John Rakoczy (and everyone else): This is not a technical issue. They've already done the integration.
What the community leaders won't tell you here is that they will never act on this request. It's a business decision. They have (misguidedly) decided that if we want this badly enough, we'll fork over an additional $15k per year for Wrike Integrate.
Sorry. No.
We're a small business that has invested at the Pinnacle tier for years. Wrike Integrate represents a massive uplift for us. This is why we're doing a full evaluation of Monday, Clickup and Asana before our next renewal. It'll be cheaper to re-platform to a company that understands how businesses run. It will be less than the price of Wrike Intgrate and will only be a one-time hit.
Juliana Slye I completely agree, that's why I was saying why don't they just include it in the base price and let new customers decide... yes they already can integrate with outlook but you need to pay extra for it lol. If it is that big of a deal, Wrike should be smart and point out that native outlook integration is NOT common and that's part of the higher price. This way companies will know to compare apples to apples, or ask the proper questions. If they would bother to be up-front about this in demos, and point out that new customers must maintain 2 separate calendars for projects without the integration... they would have avoided frustrating SO many new customers, wasting the time of the Wrike agents who read and respond to this topic in threads, and probably removed several thousand posts from these boards lol.
Outlook is so intrinsic that nobody thinks about it, or needs to. So during all the demos and discussions, where email is mentioned, dates and time and due-dates etc... subconsciously the customer doesn't worry about an integration with outlook because why would there not be if there is all this talk 'bout emails, calendars, schedules, dates...
So to me this is a giant bait-and-switch or junk-fee tactic which is sadly commonly used by marketing and sales departments.
The other point that Wrike folks need to realize is that because their "base" price is what it is, that also makes it easier for companies to get fed up with the lack of core business features and jump to another competitor's application (hearing this, Oracle?) and see how it works for them.
John Rakoczy, we're in total alignment. Teddy on another thread you were asking great questions on what is going on. Ronnie Geyer Chmura, Kelly R, Shona Snowden, Peter van Teeseling, Laura Boylan, Sven Passinger, too.
In addition to it clearly being a purposeful (actionable?) misrepresentation of their Outlook integration, it's a fundamental crippling of the entire system to not have the calendar <> task-with-workload functionality.
In a world where Wrike is meant to bo be the "one platform to streamline all workflows," - the display of ignorance in not categorizing 'meetings' as a core part of workflows is stunning. Meetings (and live collaboration) are now a core component part of modern workflows. As a former PM leader for major tech companies, I'll just say that this is wholly a miss of whoever is leading the PM team for Wrike. Things changed with COVID. You clearly didn't get the memo.
Here, Wrike, I've fixed your home page for you:
One platform to streamline all workflows (except those that include meetings)
Get it now?
Basudha Sakshyarika Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
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I see this still isn't a feature that is in the works, but also want to show my support that is would be a key feature for us. I agree with everything that has been shared here. This is an integration that would fundamentally change the way our team is working in Wrike. We moved to the platform to save time and having to duplicate these items in Outlook and Wrike is a bit of a miss. Clearly, a well-desired integration as this conversation has been ongoing for over 5 years.
I can't help but wonder if there is information not being shared on why this hasn't been implemented yet.
It is because their design - fundamentally lacks the concept of time. They aren't capturing start and end times of any scheduled task, only the date and effort hours. Same too for time, there is no capture of the actual time started and the actual time finished.
I suspect it'll require a rewrite of how the software works, therefore too hard basket.
I would accept a half way solution that it creates a calendar entry on the date based on the effort hours for that day. I can then just arrange them in my day once it is in outlook.
Maybe oneday - I'll fix it for myself and share the solution.
Hi Alyssa Miles and Ian Bennett 🙋🏻♀️
Thank you for sharing your thoughts and feedback. At the moment, this is not planned, but we are continuously sharing all feedback from this post and checking for updates from our product team. We will be sure to share an update if there is any progress regarding this. Thank you! 😊
Basudha Sakshyarika Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
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