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7 comments

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Stephen

    (Edited )

    Hi Anfernee, Podcasts is a new one I've heard here - very cool. I'd love the know the topic. I'm a big fan of Podcasts ๐Ÿ™ƒ

    It would be great to hear the stages of development you go through. This is simple Milestones the Project goes through from 'Not Started' to 'Completed'.ย 

    I guess you need to write a script or programme for the Podcast first so that might be the first status after Not Started. From there, I'm not too sure so it would be great to hear about your process so I can help build this with you ๐Ÿ‘

    ย 

    Stephen Community Team at Wrike Read, discuss and share your thoughts with others on the new Onboarding Teams forum #LearnTogether ๐Ÿ’ฌ

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Julian Gerace

    We're actually looking at introducing some podcasts and will need a cross-team solution as well. Definitely interested in following this!ย 

    I think the one interesting thing is that a lot of the work isn't visual (though there are visual components) so I'm not sure the "approval process" would work for audio.

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Anfernee Chansamooth

    Hi Stephen, thanks for the response.

    At a high level, these are the steps we go through for each episode:ย 

    Julian, for us there's an approval required at different stages - like when the editor completes the first edit of the audio, and then before the blog post is published on our website. I guess the workaround would be to link to the audio file and to the draft on the website, as opposted to having embedded audio media in Wrike? How might you do it?

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Stephen

    (Edited )

    Thanks for this, so helpful Anfernee!

    So I don't run Podcasts myself, but going on the guide above and some of the comments here I'd suggest something like the below. There may be more steps and things that happen behind the scenes which you want to include in your Active statuses, and there may be stages where you don't need to include some of these statuses, but it might give you some ideas on where to start. It's always good to think: where does the project 'stop' i.e. being worked on or waiting for some confirmation/info - it's at these points, having a status to refer to is most useful to your team.

    Active status: These are the stages of when the project is actually open and being worked on.
    Not Started
    Confirming Guest
    Interview/Guest Confirmed
    Recording in progress
    Recording Complete
    With Editor
    Editing Started
    Draft 1 Approval
    Editing 2
    Draft 2 Approval
    Editing 3
    Draft 3 Approval
    Note: Depending on how many approvals and re-editing usually occur you can add more 'Draft # Approval' statuses so you know how many re-edits were needed - usually three stages of edits are more than enough)
    Audio Approved.
    Artwork & Notes
    Artwork/Notes Complete.
    Uploaded to server
    Publishing Ongoing
    Published to channels
    Promotion in Progress

    Completed Status:ย 
    Podcast Completed and Published.

    Canceled Status:
    Podcast Canceled.ย 

    Deferred Status: If you don't plan to work on it right now.
    Podcast Deferred.

    You can also create an auto-assign by Status so the right people are assigned to tasksย at certain stages.

    Also; For using Proofing and Approvals in Wrike for audio, you can easily upload to YouTube and then use Wrike's full proofing tool with this YouTube video. There's plenty of Youtube tutorials on how to upload audio to YouTube, I like this process ๐Ÿ™ƒ

    Stephen Community Team at Wrike Read, discuss and share your thoughts with others on the new Onboarding Teams forum #LearnTogether ๐Ÿ’ฌ

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Anfernee Chansamooth

    That's looking good Stephen. Wasn't aware of the auto-assign by status - that's brilliant.

    Will have a go at putting this together in the next 2 weeks and report back. Can't wait to use Wrike workflow for the Bean Ninjas podcastย ๐Ÿ˜Ž

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Stephen

    I listened to the Yoga and Mindfulness podcast Anfernee, really interesting stuff. We facilitateย mindfulness activities like Yoga classes here at Wrike too so we totally agree with you guys, it's so important to discover ways to relax and 'switch off' for a little while.

    Lookingย forward to hearing how you get on with the Workflow and status processes above. Don't forget to pop back to let us know how you get on or if you want to discuss this a little more as you build it, I'm more than happy to discuss ๐Ÿ™Œ

    Stephen Community Team at Wrike Read, discuss and share your thoughts with others on the new Onboarding Teams forum #LearnTogether ๐Ÿ’ฌ

  • Spot On! ๐Ÿ‘ Innovative Approach ๐Ÿ’ก Stellar Advice ๐Ÿ’ช
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    Stephen

    @Julian, have you thought about the Youtube solution I posted? I understandย it's not ideal for audio but it's actually a cool way to manage this type of work ๐Ÿ™‚

    Stephen Community Team at Wrike Read, discuss and share your thoughts with others on the new Onboarding Teams forum #LearnTogether ๐Ÿ’ฌ

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