[Status: Not Planned] Changing the "Author" of a project

Hello Martin Kok, welcome to the Community and Wrike!

Thank you for posting and sharing your feedback. Please consider Lisa's suggestion above to assign a couple of users to projects as a workaround. In the meanwhile, we'll be passing on your feedback to the team and of course update you here if there are any changes in relation to this suggestion. Please let me know if you have any questions 🙋🏻‍♀️

Same comment as Martin had prior -  "W're new on Wrike and setting up the environment. I forsee this could lead to big issues in the future, like Pieter and Ricado descriped, if this isn't tackled."

I'm not holding my breath though based on how long ago this was requested.

Hi Brian Mcconnell, welcome to the Community, and thank you for sharing your thoughts. I'll be passing on your feedback to our team. 

Please allow me to share a little detail on how we process Product Feedback. We receive many great ideas on Community, and we pass on all feedback to our Product team. If you'd like to find out more, this article explains what happens after we receive Product feedback. 

We check with our team and assign a status after a thread receives more than 60 upvotes according to our Product Feedback Guidelines & Statuses. This suggestion at the moment needs more support. In the meantime, if there are any updates in relation to this suggestion, we'll be sure to update you here. Please let me know if you have any questions.

Hi Cansu, thanks for the update.  I understand that changes/improvements should be implemented according to some priority variable, but upvotes count shouldn't be the unique factor to consider; complexity should be also considered, as in this case whe have just 37 votes in almost 4 years, so using this logic, I can forecast it will be assigned by the end of 2024 and it's way too much for a simple change. I don't kow the average count of all the improvents you have received, but according to the ones I have read/checked, this one's count is very high but it's still too far to be considered. Any way to lower 60 limit for issues with low complexity ?

Bye !

Hi Ricardo Rudolph, thank you for getting back to me and for your feedback. 

We have so many great ideas here on the Community, that it's impossible to investigate, comment on, and implement them all, but we can at least commit to updating everyone on ideas that have 60 or more votes.

This does not mean that feedback requires 60 votes before our Product Team considers it - though it helps to show how popular the idea is. If the team sees an idea, sees the value, and has room on their roadmap, they may begin to investigate and develop it regardless of votes. It also can't guarantee that each idea that has more than 60 votes is going to be investigated and launched, unfortunately.

When we have any updates in relation to this suggestion, we'll be sure to let you know here 🙋🏻‍♀️

Just wondering is there a way that the Wrike team can change an author on the back end? We have tried a few different work arounds, one was duplicating the project and cancelling the original but when duplicating the project all the tasks go back to not completed, if this is a solution do we have a way to keeping tasks at current status when duplicating Cansu? 

Hey Helena L Chounlaboudy, I've asked my colleagues to reach out to you about this to see if there are any workarounds for your particular use case 👍

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

Hi Lisa. If the Wrike team can do that, please let us know and I will create a ticket. Last week another user of our team left the company, and it's very tedious/laborious for the new person in charge of those projects, to go task by task adding herself as a follower (as Wrike doesn't have a way to mass adding tasks to a follower.

Thanks !

Hi Lisa,

We're facing the same issue as Ricardo and Helena overhere within the next month.

Please advise actions we can take to deal with that.

Thnx

Hey folks! It's currently not possible to change the author of a project, but my colleagues from the Support team may be able to suggest a workaround depending on the specific use case you have. The reason we don't do that on the Community is that the team might need to ask you additional questions in order to advise. If you'd like me to raise a ticket for you, please let me know - I'll be happy to do that for you 🙂

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

Great Lisa.

I need somebody to help me to change the author of some projects from my portfolio, so please contact me to coordinate the details.

Thanks !

Done Ricardo Rudolph 👍

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

We have our dashboards set up by author (tasks and projects.) When an external form comes in, its author is "Wrike Bot." We are trying to do work arounds with Approvers or simply Duplicating the task, but it is clunky and a simple "Change Author" feature would sure be beneficial for us.

Hi Tom OOO 2025-2050, welcome back to the Community! Thank you for sharing your use case and feedback here. I'm passing it on to the team👍🏼

My approvals automation depends on including the creator of the project to be an approver. There is conveniently that checkbox in the approvals setup. However, for example, when I help out requesters by duplicating similar projects on the backend to save them from filling out 20 separate request forms just to have one or two data fields in the entire form have different information, I was frustrated to find Wrike assigned me as the author of the duplicated projects without a way to change it. I am sure it is important for some auditing or fraud prevention purposes to not be able to change the recorded authorship, but this wrecks my automation whenever I try to do something helpful with the handy duplicate project feature. In my case, if there were another checkbox in the approvals setup within workflows that allowed me, to say, use the project owner instead of the project creator to be selected for automatic inclusion in approvals that would solve my problem. In that scenario, the author/creator field would live on as a permanent, unchangeable data field that I could care less about while I use the alternate owner field for approvals. Alas, there is no such option in approvals. I will either have to wait for this option to be added to approvals or hope the authorship of a project be allowed to be changed in order for me to have my remedy.

Hi Jimmy Wu, welcome to the Community 👋 Thank you for providing so much detail about your use case, it's really useful for the team 🙌

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

Any update on providing the ability to change the author of projects?  If not, we have the need to get assistance from the Wrike team on changing an author on the back end, as I will be leaving the organization and my created projects need to be shifted to new owner.

Hi Andrea Bell, our Support team is in touch with you via email to help with your question. Please don't hesitate to let me know if I can assist you with anything else🙋🏻‍♀️

I would like a work-around as well. I have somebody leaving for another department and I need to transfer their projects to a colleague of him.

Hi guys, any update ? Still hoping that some day, this improvement will happen.

Merry Xmas!

Hi Pieter Koens and Ricardo Rudolph, I'm sharing the good practice shared by our support agents: 

There is no option to change the project author at the moment, but if that project is shared with the relevant team, it's not actually needed to modify the author, as one can manually select the new owner: 

For more convenience, one can pull up a Report containing the projects created by you.

In addition, when deleting a user from the account, the account owner or admins can select the data transfer option. This won't reassign the projects but will collect them in one folder. 

When one chooses to transfer items from the deleted user to another user in the account, this user will see a new folder in their workspace called Name of the user – deleted user resources. All the tasks/projects created, owned, or assigned to the deleted user can be found in this folder. Links to other resources (reports, dashboards, custom fields, etc.) can be found in a task within this folder where all the items created and owned by the deleted user are listed. Hope this helps for now!

Hi @.... 

Thanks for the workaround, but it doesn't solve my main need, as I'm using some automations rules where I'm notifying the "author"  (@author) of the project/campain, who usually is the project/manager or brand manager in charge (and the one who uploaded the project to Wrike via Excel import); I have no problem with mass replacing tasks from "userX" for "userY" when "userX" has left the company, BUT the automation engine will keep sending notifications to "userX" as it internally has this user tied to @author.

And as I explained here in a past comment , I use those automation rules over many projects in the workspace to avoid having the same rule for every project and only changing @author for @userZ.

Thanks !

Hi Ricardo Rudolph, thank you for clarifying your feedback and use case. I've shared it with our team👍🏼

Hi 

Just wondering if this has been solved - or can i get a workaround please?

I currently use Wrike Form for sales team to lodge/start a project - so they are the authors - however I then do not want them viewing all the notes and drafts that are posted - just when I mention them

Thanks

Jo 

I am checking to see what the status is on being able to change the AUTHOR of a task or project. There are 67 upvotes for this feature, but I do not see any status on implementing this as a feature.

Once again, we have our dashboards set up by author (tasks and projects.) When an external form comes in, its author is "Wrike Bot." We are trying to do work arounds with Approvers or simply Duplicating the task, but it is clunky and a simple "Change Author" feature would sure be beneficial for us.

Hi folks, apologies for the late reply here, I was checking with the team to be able to add a status here. For now, this suggestion is not planned as the team views this kind of information, like task/project authors, IDs, completed dates as the type of data that should not be editable because it can lead to mistakes and lack of clarity. 

We will continue sending your feedback here to the team and if there are any changes in the future, we'll make sure to let you know. Thank you for sharing your use cases and support here! 

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

Hi there!

Just wondering if this is something that is going to be worked on, currently onboarding more and more teams in our organization on to wrike. We have also come across the same author issue of not being able to edit it, or add multiple authors to the point where projects will be deleted then asked to be re-created just to change the author

Hi Marie Cortes, welcome to the Community 👋

As I mentioned in my previous comment, this isn't currently planned by our team due to the fact that this kind of info should not be editable. At the same time, we do understand that there's some interest for this, so we'll continue sharing your use cases here with the team 👍

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

I think the lack of the feature contributes to mistakes and lack of clarity within the teams who pay to use your product. Perhaps offer this feature and have it permission based.  Or add a dedicated manager field so that automations can be more accurately controlled. This current set up is obviously a huge pain point for a decent handful of your clients.

Hi Paola Martin, welcome to Community and thanks for your input here. 

It's been noted and passed on to the team. We'll keep you posted on any updates here 👍

Elaine Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Elaine Wrike Team member Become a Wrike expert with Wrike Discover