[Status: Launched! ๐] Lock time sheets on an interval (monthly or weekly, or manually)
We service a range of clients on an hourly basis and have multiple projects running at any given time for each.
We bill our clients at the start of each month based on hours incurred for the prior month, and need to be able to lock everyone's time sheets at the end of each month so we can record that time in our accounting software and bill that work out without having unexpected time get dumped into the project after month end and accounting close each month.
All timesheets must be submitted/approved at the end of each month and any time that needs to be added after month end needs to be added to the next month's time sheets to keep accounting and reporting straight for billing and for payment of hours employees and contractors. Time sheets are also how we track employees' billable vs. non-billable time and time off vs. time worked, and all of that activity centers around projects and tasks we have set up in Wrike.
At the end of a project our time log records need to match the time billed, and if people are going back in and adding time after end of month close, when accounting has already done the export, we end up with discrepancies. We also end up with issues in reporting on employee utilization and all the rest.
We very much want to be able to use Wrike to track time, but without the ability to lock timesheets from a certain date and prior, we can't use it.
Hey Christian Hoffmann, thank you for the feedback here! It's been passed on to the Product team.
Hey There .ย
what's the status of this request.ย
we would like to start using the time log as well but cant's do that because of the editing capability by all users !.ย
Hi rawan algharbawi, welcome to the Community! The status here is Launched because it is now possible to lock time entries. Editing capabilities can be managed by Access Rolesย - please let me know if it helps or if you need more info!ย ๐
Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
Lisa Wrike Team member Become a Wrike expert with Wrike Discover
Lisaย I'm curious about whether or not a feature has been created to handle the initial topic of this thread?
Hi Brandy Roberts, thank you for reaching out! The initial post is about locking Timesheets, and this is now possible by locking time entriesย - if the entries are locked, it won't be possible to edit them or add another entry in Timesheets.ย
Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
Lisa Wrike Team member Become a Wrike expert with Wrike Discover
Is this possible via API?
Hey Esko Viranko, thank you for reaching out ๐ I see our Support specialist has contacted you on this, but for anyone else wondering about locking timesheets using API - it's not currently possible, and we passed on this feedback to our Product team.ย
Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
Lisa Wrike Team member Become a Wrike expert with Wrike Discover
Hey everyone,
Alina from Wrike's Product Team ๐๐ป I am excited to let you know that we are now in the design stage for Timesheet Approvals! Currently we are looking for usability testing participants, so if you are willing to join and provide your feedback on the potential solution, please leave a comment here and I will contact you. Looking forward to hearing from you!ย
Alina Kucherenko Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
Alina Kucherenko Wrike Team member Become a Wrike expert with Wrike Discover
Hi Alina Kucherenko I'd be interested in hearing more about the timesheet approval test that youre running.
Hey Fleur Komen!ย
Thank you for your desire to participate.ย Unfortunately, we have already closed the sign up for these particular interviews. However, good news is that the feature is on it's way and soon to be delivered. Please stay tuned for the time when it comes, we will announce it via Release notes and within the product as well :)ย
Alina Kucherenko Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover
Alina Kucherenko Wrike Team member Become a Wrike expert with Wrike Discover
Hi Alina Kucherenko - thanks for the fast response - that is excellent news! Looking forward to seeing it in action soon.