Filters in Gantt Chart
Filters in the Gantt Chart view let you narrow down tasks, projects, or folders by assignee, status, dates, custom fields, and more. Combine filters, use advanced options like relative dates or AND/OR logic, and save presets for later. The chart updates in real time, so you can quickly focus on what matters like overdue tasks, your assignments, or projects at risk.
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Availability: Legacy Professional, Legacy Business, Legacy Enterprise.; Unavailability: Legacy Free.; |
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Availability: Team, Business, Enterprise, Pinnacle. ; Unavailability: Free; |
Filters help you quickly find the tasks, projects, or folders you need in your Gantt Chart view.
Here’s what you can do with filtering:
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Show only tasks assigned to specific people.
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Display items with certain statuses, like In Progress or Completed.
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Filter by date range, so you see only tasks due within a specific timeframe.
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Use custom field filters to find tasks with specific values.
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Combine multiple filters to narrow your results even further.
Filtering updates your Gantt Chart in real time, so you always see the most relevant information.
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Navigate to the selected folder, project, or space and switch to the Gantt Chart 1.
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Click on the applied filters option 2 above the table opens a drop-down menu, select More filters... 3.
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In the filter panel, click the caret icon in Tasks and select the filters you want to apply from the list 4.
The following attributes are available as filters:
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Custom item type
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Status
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Assignee
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Tasks to do
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Approvals
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Task type
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Importance
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Effort
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Created date
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Start/Due date
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Completed date
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Last modified date
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Author
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Billing type
The filters you select will be applied right away.
Tip
You can save applied filters as filter presets. This way, you can use them later and apply them to different folders, projects, and spaces.
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Navigate to the selected folder, project, or space and switch to the Gantt chart 1.
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Click the applied filters option 2 above the table opens a drop-down menu, select More filters... 3.
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From the filter panel, click the caret icon in Projects and select the filters you wan to apply from the list 5.
The following attributes are available as filters:
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Custom item type
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Status
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Owner(s)
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Start/finish dates
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Date of creation
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Author
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Progress
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Project risk
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Custom fields
Note
Filters in the Gantt Chart view are saved for each space, folder, or project. In other Primary views, your selected filter stays active as you move between different locations
Important
To preserve the hierarchy, filtered tasks, projects, and folders are grayed out in the table.
The New Filters in Gantt Chart help users organize, track, and analyze work by adding details like task ownership, timelines, risks, files, and budgets. They provide flexibility to customize workflows, improve visibility, and ensure accurate project monitoring for better decision-making.
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Navigate to the selected folder, project, or space and switch to Gantt Chart 1.
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Click the Try new Gantt Chart button in the upper right-hand corner of your workspace 2.
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Click the Filter option above the table to open the dropdown 3.
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Select the filters you want to apply from the dropdown 4.
The following attributes are available as filters:
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Filter presets
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All active: Shows all active tasks or items (excluding completed or canceled).
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My active: Displays only the active tasks assigned to you
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Overdue: Filters to show tasks that have passed their due date.
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Filter by:
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Name: Search or filter items by their name or title.
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Start date: Filter items by their scheduled start date
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Due date: Filter items by their scheduled end or due date.
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Duration: Shows tasks based on their length or duration.
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Status: Filter items based on their current status (e.g., New, In-progress, Completed).
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Assignee: Filter items based on the person assigned to them.
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Note
If an item has several assignees and a grouping by assignees is enabled, grouping headers will be shown for all assignees as they are not affected by filtering.
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Add filter group: Lets you group multiple filters together for more complex filtering.
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Parent: Filter tasks by their parent folder, project, or space.
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Item type: Filter by the type of item, such as task, project, or folder.
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Task date type: Filter based on the type of date (e.g., planned, actual).
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To do date: Shows items based on a specific "to do" date field.
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Time spent: Filter by the amount of time tracked or logged on tasks.
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Files: Filter items that have files attached or by file status.
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Project risk: Filter by the risk status assigned to a project.
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Approval: Filter items that are waiting for or have an approval process.
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New field: Placeholder for any new custom field added to your workspace.
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REMARKS: Filter by item remarks or comments.
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Percentage: Filter by completion percentage or progress.
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Project Budget: Filter by the budget set for a project.
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Logged time: Shows items based on the total time logged.
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Marketing Channel: Filter by the marketing channel associated with an item.
The filters you select will be applied right away.
You can use a variety of new filters to find exactly what you need in your workspace. Here’s how you can make the most of these options:
Advanced Relative Date Filters
Filter tasks by specific time frames, like the last or next number of days, weeks, months, or years. Choose from:
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This/Last/Next Day: Filter by today, yesterday, or tomorrow.
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This/Last/Next Week: See tasks from this week, last week, or next week.
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This/Last/Next Month: Focus on tasks from the current, previous, or upcoming month.
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This/Last/Next Year: Filter by the current, previous, or next year.
Tip
When you select a relative date range, Wrike shows the actual calendar dates included. For example, Last Year means the entire previous calendar year, not just the last 365 days.
Negative Filtering
Exclude tasks you don’t want to see by using the IS NOT filter.
Filter by Name
Quickly find tasks by typing part of their name. You can use prefixes or suffixes to narrow your search.
Enhanced Status Filters
Filter by a specific status, select a group of statuses such as Active or Completed, or search for a status by name. This allows you to focus on the workflow stage that matters most to you.
Calculated Custom Fields Filtering
Filter tasks using calculated custom fields to get more detailed insights.
Multiple Filters on a Single Field
Add several filters to the same field. For example, filter by multiple assignees at once.
Parent Filters
Filter tasks based on the properties of their parent tasks.
AND/OR Logic
Combine filters using AND (to match all conditions) or OR (to match any). You can also group filters to organize complex searches.
Files Filter
Find tasks that either have files attached or no files attached.
Each filter supports different predicates, letting you fine-tune your results. You can also use negative filtering (like is not or does not contain) to exclude tasks and keep your view focused.
Tip
Use the table below to check which predicates are available for each filter.
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Filter |
Available Predicates |
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Name |
is, is not, contains, does not contain, starts with, ends with |
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Assignee |
is any of, is all of, is exactly, is not, is empty, is not empty |
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Status |
is, is not |
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Start date |
is, is before, is after, is on or before, is on or after, is empty, is not empty |
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Due date |
is, is before, is after, is on or before, is on or after, is empty, is not empty |
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Parent |
Direct parent, Any parent |
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Task data type |
is, is not |
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Importance |
is, is not |
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Billing type |
billable, not billable |
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Effort |
empty, not empty |
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Created date |
is, is before, is after, is on or before, is on or after |
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Completed date |
is, is before, is after, is on or before, is on or after, is empty, is not empty |
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Last modified date |
is, is before, is after, is on or before, is on or after |
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To do date |
is, is before, is after, is on or before, is on or after, is empty, is not empty |
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Item type |
is, is not |
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Files |
empty, not empty |
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Author |
is, is not |
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Progress |
equals, does not equal, is greater than, is less than, is greater or equal to, is less or equal to, is between, is empty, is not empty |
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Project risk |
is, is not, empty, not empty |
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Approval |
is, is not |