Share Calendars

⏱ 3 min read

• Overview
• Important Information
• Share Calendars with Wrike Users
  • Share a Calendar
  • Unshare a Calendar
• Share Calendars with Non-Wrike Users
  • Create an External Link
  • Change an External Link’s Title
  • Invalidate an External Link
  • Disable Option to Create External Links
• Remove a Shared Calendar

Overview

Share a Calendar so that everyone can see the team’s plans and stay on the same page. There are two ways to share Calendars:

• Share a Calendar within Wrike: Share your Calendar with people within your account, they’ll be able to see the Calendar within their Workspace.
• Share Calendars with non-Wrike users: Anyone who clicks the link you generate will see an up-to-date view of the Calendars included in the link (they don’t need to have a Wrike account).

Important Information

When you share a Calendar within Wrike

• Your Calendar becomes available to your teammates, but they are only able to see tasks/Projects located in Folders/Projects that they have access to.
• The people who the Calendar is shared with are displayed in the Calendar's upper right-hand corner.

Share Calendars with Wrike Users

Share a Calendar

Regular Users can share Calendars they’ve created with Regular and External Users, Collaborators, and User Groups. 

1. Select the Calendars tab 1 (at the top of the Workspace).
2. Hover over a Calendar's title on the left-hand Calendar panel and click the menu button 2 to the right. 
3. Select "Settings and sharing". 3
4. Click the "+" icon 4 in the pop-up's lower right-hand corner.
5. Select the name of the user you would like to share the Calendar with 5, or if you don't see their name, begin typing their name and then select them from the dropdown list when they appear.
6. Click "Save". 6

Unshare a Calendar

1. Select the Calendars tab 1 (at the top of the Workspace).
2. Hover over a Calendar's title on the left-hand Calendar panel and click the menu button 2 to the right. 
3. Select "Settings and Sharing". 3 
4. The profile images of the users who the Calendar is currently shared with appear in the pop-up's lower right-hand corner. 4
5. Hover over the image of the person you want to stop sharing the Calendar with.
6. Click the “x” 5 that appears in the upper right-hand corner of the user’s profile image.
7. Click "Save". 6

The Calendar is automatically removed from that user(s) Workspace.

 

Share Calendars with Non-Wrike Users

Create a link to Calendars to share them with someone who isn’t part of your Wrike account. Anyone who has a link:

• Is able to view Tasks and Projects from all Calendars included in the link.
• Always sees an up-to-date view of Calendars.

Create an External Link

Regular Users can generate links to Calendars shared with them or created by them.

1. Select the Calendars tab (at the top of the Workspace). 1
2. Confirm you are displaying the correct information. Data from all Calendars that are visible will be visible to people with the link. 2
3. Click “External Link” in the upper right-hand corner. 3
4. Click “+ New Link”. 4
5. Enter a Calendar link title and click “Create”. 5

Change an External Link Title

You can rename links which you created.

1. Select the Calendars tab (at the top of the Workspace). 1
2. Click “External Link” 2 in the upper right-hand corner.
3. Hover over the link you would like to rename. 3
4. Click the pencil icon. 4
5. Enter a new link title. 5
6. Click “Apply”. 6

Invalidate an External Link

You can invalidate links which you created.

1. Select the Calendars tab (at the top of the Workspace). 1
2. Click “External Link” 2 in the upper right-hand corner.
3. Hover over the link you would like to invalidate. 3
4. Select the trash can icon. 4
5. Click “Yes” 5 to confirm that you want to delete the external link.

The link is invalid and when clicked it will no longer display any Calendar data.

Disable Option to Create External Links 

Admins on Business accounts and up can disable the ability to create external links. Admins on Enterprise accounts may have this right disabled. Learn more about Controlled Admin Permissions.

To disable the option to create external Calendar links:

1. Click your profile image in the Workspace's upper right-hand corner.
2. Select “Account Management”.
3. Switch to the:
   • Settings tab (if you are on a Business account)
   • Security tab (if you are on an Enterprise account)
4. Scroll to the "Calendar External Link" section.
5. Uncheck the box next to "Allow users in this account to create External Calendar Links".
6. Click "Save changes".

Users on the account can no longer create external Calendar links and all existing links are invalidated.

Remove a Shared Calendar

You can't delete a Calendar which has been shared with you, but you can remove it from your Workspace.

1. Select the Calendars tab (at the top of the Workspace).
2. Hover over a Calendar's title in the left-hand Calendar panel and click the menu button to its right.
3. Click "Unshare".

You will no longer see the Calendar in the list of Calendars.