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Deactivating Custom Fields

TL;DR

Deactivating custom fields hides them from users without deleting any data, making it easier to manage and update your workspace. Only admins can see and restore deactivated fields. Use the toggle switch in the custom fields settings (at either the space or account level) to deactivate or activate a field whenever you need.

Table 40. Availability

Free

Team

Business

Pinnacle

Apex

Availability: Business, Pinnacle, Apex. ; Unavailability: Free, Team;

Overview

Deactivating custom fields lets you remove old or unused custom fields without deleting them right away. You can restore deactivated fields at any time.

How to Deactivate/Activate a Custom Field

On the Space Level

  1. Open the relevant Space.

  2. Click the Settings 1 gear icon next to the Space overview.

    Space_level_1.png

  3. Select the Custom fields 2 tab.

  4. Find the custom field you want to deactivate.

  5. Use the Status 3 toggle before the field name:

    1. Switch the toggle on to make the custom field visible to everyone in the space.

    2. Switch the toggle off to deactivate the custom field.

      Space_level_2.png

  6. Read the dialogue box carefully and click Deactivate 4 to deactivate the custom field.

    Space_level_3.png

Important

When you deactivate a custom field, Wrike keeps all its data. You can still view the field and its values in read-only mode, but you can’t make any changes. Some automations, forms, or API connections may be affected. Reactivate the field anytime to restore all info and connections.

To activate a custom field, switch on the Status toggle of the custom field you want to restore.

Space_level_unarchive.gif

Note

When you deactivate a custom field, the field isn’t removed from the locations where it’s used, like tasks, projects, dashboards, or reports. If the field is attached to a location and enabled in a view, it will still appear there until you hide it. Admins and owners can view all deactivated custom fields in the list, edit or update them, and restore them at any time.

On the Account Level

  1. Click your profile image in the sidebar.

  2. Select Settings 1 from the drop-down menu.

    Account_level_1.png

  3. Navigate to Custom fields 2 under Account management.

  4. Find the custom field you want to deactivate.

  5. Use the Status 3 toggle before the field name:

    1. Switch the toggle on to make the custom field visible to everyone in the account.

    2. Switch the toggle on to make the custom field visible to everyone in the account.

      Account_level_2.png

  6. Read the dialogue box carefully and click Deactivate 4 to deactivate the custom field.

    Account_level_3.png

Important

When you deactivate a custom field, Wrike keeps all its data. You can still view the field and its values in read-only mode, but you can’t make any changes. Some automations, forms, or API connections may be affected. Reactivate the field anytime to restore all info and connections.

To activate a custom field, switch on the Status toggle of the custom field you want to restore.

Account_level_unarchive.gif

Note

If a custom field is already added to views or reports, it will remain there. Once you deactivate it, you can’t search for or add it back until you activate the field.

You can see who deactivated a custom field in the tooltip. Just hover over the deactivated custom field to view this information.

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