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Proofing

Wrike Proof is available on Wrike for Marketers and Wrike for Marketers Enterprise accounts. Professional, Business, and Enterprise accounts can purchase Wrike Proof as an add-on. Account owners can start a 14-day free trial of the Wrike Proof add-on from the Account Management section.
Once enabled, all user types (including collaborators) can use Proofing.

⏱ 4 min read

Overview

Use Proofing to add comments directly to images, videos, .pdf and Microsoft Office files attached to tasks, folders, and projects. A marker is added to the image or document each time you add a comment. You can then click the marker to see the corresponding comment. All comments are also visible in a list on the right-hand side of the screen.

For information on Approvals, head over to our Wrike Proof: Approval Help Center page.

Compatible File Types

Image + Doc Proofing work with the following file types:

  • .bmp
  • .gif
  • .jpeg
  • .pdf
  • .png
  • .csv
  • .odp
  • .psd
  • .svg
  • .tif, .tiff
  • .heic
  • Office files (.doc, .docx, .ppt, .pptx, .xls, .xlsx, .xlsm, .rtf)
  • website links 

Proofing works with files uploaded from local storage and Sharepoint (images and PDF files) only. Files uploaded from other cloud storage platforms (such as Dropbox and Box) are not supported.

Video Proofing works with the following file types:

  • mp4
  • mov*
  • avi
  • 3gp
  • flv
  • public or unlisted YouTube videos**

Proofing works with files uploaded from local storage only and does not work with files uploaded from cloud storage platforms (such as Dropbox and Box). 

*.mov files with a ProRes codec are not supported.

** some videos can't be played outside of YouTube. To view such a video: open it in Proofing, right-click on the video and select what do you want to do: either open it in a new tab or copy the link to the video.

Proofing in Wrike

Navigate Proofing

  • When you open a file, you see markers which represent Proofing comments. Click a marker to see a corresponding comment in a pop-up window.
  • Open the comment panel: click “Comments” in the upper right-hand corner. Switch between versions: click “Versions” in the upper right-hand corner and click a version from the panel on the left.
  • Open a task, folder, or project where a file is attached: click its name under a file’s title in the upper left-hand corner.
  • For .pdf and Office files: a number of pages appears at the top of the window, click it and enter a page number to jump to it.
  • You can rotate an image or the current page of the document you have open in Proofing. To do so, click the Rotate icon in the bottom panel. The image/page is rotated clockwise 90 degrees, each time you click the button. Note that this change is not saved when you exit Proofing or when switching to another image or document.
  • When you add a new version of a file, people who are working on this file in Wrike Proof will see a notification that the new file version was added. They can open a new version right away or continue working on the current version.

Wrike Tip! You can select from two color themes for Proofing: dark and light. To switch the theme, open any file, click the three-dot menu in the upper right-hand corner of the workspace and select "Switch to Dark/Light Theme".

Add a Comment

  1. Open a task.
  2. Click the file you want to comment on (from the attachments section).
  3. Select one of the Proofing markers under the image or document (you can choose the comment, arrow, box, or pen icon). A text highlight option also appears if you're commenting on a PDF or Office file.
  4. Select a proofing color. This color is used for proofing marks on the image/document and correlates with the comment color as well.
  5. Click the image/document (where you would like the marker to appear).
  6. Type a comment.
  7. Click “Send” or press Enter key.

The marker remains on the image/document. Your comment appears in the pop-up window when someone clicks the marker. Your comment is also visible in the right-hand comment panel, as well as in the task’s Activity Stream.
From the Task view, Files view, and File Dashboard widget, a blue counter over the attachment image displays the number of unresolved comments associated with the attachment.

Wrike Tip! Click an eye icon under the image/document to show or hide markers.

View and Reply to a Comment

  1. Open a task.
  2. Click the file you want to comment on (from the attachments section).
  3. To reply to a comment:
    • From the pop-up window: click a marker and type your reply.
    • From the comment panel: click “Comments” in the upper right-hand corner, click a comment, and type your reply.
  4. Click “Send” or press Enter on your keyboard.

You can also hover over a Proofing comment in the task’s Activity Stream and click “Reply” to open the Proofing view and reply to the comment.

Note that when you are in Proofing, comments are updated automatically. When other users add or delete comments and replies, change their mind and edit the comment they left, you will see these changes right away.

Resolve a Comment

  1. Open a task.
  2. Click the file with a comment you want to resolve (from the attachments section).
  3. To resolve a comment:
    • From the pop-up window: click a marker, hover over a comment that appears and click “Resolve”.
    • From the comment panel: hover over a comment in the comment panel and click “Resolve”.

The comment becomes grayed out on the comment panel and the marker changes from a color to grey on the image.

Wrike Tip! Hover over a resolved comment and click “Reopen” if you have changed your mind.

Edit a Comment

Users can edit their comments within 6 minutes of when they are posted.
  1. Open a task.
  2. Click the file with a comment you want to edit (from the attachments section).
  3. To edit a comment:
    • From the pop-up window: click a marker associated with the comment and hover over the pop-up window.
    • From the comment panel: hover over a comment in the comment panel.
  4. Click the menu button that appears in the comment's upper right-hand corner.
  5. Select "Edit".
  6. Make your changes.
  7. Click “Save” or press Enter to post your edited comment.

Delete a Comment

You can delete comments which you made. Note, if you delete a comment you will also delete all associated replies.

  1. Open a task.
  2. Click the file with a comment you want to delete (from the attachments section).
  3. To delete a comment:
    • Using the pop-up window: click a marker associated with the comment and hover over the pop-up window.
    • Using the comment panel: hover over a comment in the comment panel.
  4. Click the menu button that appears in the comment's upper right-hand corner.
  5. Select "Delete".

Wrike Proof Comment Export

You can export files from Proofing together with all the comments as a PDF.

To export a PDF file:

  1. Open a task.
  2. Click the file you want to download (from the attachments section).
  3. Click the three-dot menu in the upper right-hand corner.
  4. Select “Export with comments”.

The download of the PDF file starts immediately.

Note that in the exported PDF document, line, arrow and box markups are all converted into PDF comments (sticky notes) at the original markup position. Proofing comments from MediaValet attachments and password-protected PDFs cannot be exported.

Video Proofing

Use video Proofing to add comments at specific times and locations on a video.

Video Proofing works like image/doc Proofing:  

  1. Attach a video.
    • Click "Attach files" above the description field and upload a video from your computer or from YouTube. For videos from YouTube, you will just need a video URL.
  2. Click the attachment and begin playing the video.
  3. Click anywhere on the video to add a comment.

To comment on specific points on the video

  • Advance frame by frame: use the arrow buttons under the video to advance forward or backward by a single frame.
  • Jump to a specific point: Click in the current time field, enter the time you want to jump to, press Enter.

Keyboard shortcuts

  • Use the forward and back arrow buttons on your keyboard to advance forward or backward by 5 seconds. Press Shift + arrow to advance by 10 seconds.

Comparison Mode

Compare files or versions of one file by using the Comparison mode. When you enter the Comparison mode, by default, files are displayed side by side in one window.

From the Comparison mode you can:

  • See all the changes made to both files or file versions in one place
  • Work with two files in review simultaneously
  • Leave comments to both files
  • Approve or require additional changes
  • Switch between files and versions

To open files in Comparison mode:

  1. Open a file from the task/project/folder attachments.
  2. Click the "Compare" button in the upper-right corner of the workspace.
  3. Select the file (or version of the same file) with which you want to compare it.

You can also select multiple files from the attachments section and click the "Compare files" icon that appears in the panel above.

To compare files from different locations (different tasks, folders or projects) inside one project, folder or Space:

  1. Click the name of the folder, project, or Space in the left-hand Navigation panel.
  2. Open it in the Files view.
  3. Select file(s) you want to compare.
  4. Click the "Compare files" button in the upper-right corner of the workspace.

Both files (or versions of the same file) open in the comparison mode.

Note that if you open a file in review in Comparison mode, you can only compare it with other files in the same review.

Overlay Comparison

While in the Comparison mode you can choose to look at different files (or versions of files) in the overlay mode. This way files are displayed layered. To switch to the overlay mode:

  1. Open files in the Comparison mode.
  2. In the panel above the file, in preview, click the “Overlay” icon.
  3. If you want to go back to the side by side comparison click the ‘Side by side” icon in the same panel.

In the overlay comparison mode you can drag the split bar within the Proofing window to switch between files. Or, alternatively, you can drag a file within the window to see its full preview.

Note, that not all the files can be opened in the overlay comparison mode. The list of supported file formats includes all images and .psd, .tiff, .svg, .heic.

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