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Tasks on the Gantt Chart

The Gantt Chart is available to all users on all paid accounts.

⏱ 3.5 min read

Overview

The Gantt Chart is made up of two parts: a table on the left and timeline on the right. The table portion shows a list of tasks and their attributes. 

The timeline portion shows:

  • Scheduled tasks represented by bars which extend from a task's start date to end date. 
  • Backlogged tasks with scheduled subtasks are represented by bars with striped diagonal lines which extend from the earliest subtask’s start date to the latest subtask’s end date.
  • All other backlogged tasks are represented with a calendar icon.

Create a Task from the Gantt Chart

From the Table

  1. Select a Folder or Project from the Folder tree. 1
  2. Switch to the Gantt Chart. 2
  3. Right-click a task row 3 and select:
    • "Add task above" or “Add task below” to create a one-day task scheduled for the same start date as the task you'd clicked.
    • "Add subtask" to create a subtask within this task. The subtask is created as a one-day task and its dates match the parent task's start date.
  4. (Optional) Double-click in the "Title" cell to rename your newly created task. 5
  5. Your task is created and appears on the timeline portion of the view. 6

Wrike Tip! Scroll to the bottom of the table and click "New task" 4 to create a one-day task scheduled for today in the bottommost Folder/Project listed on the table.

CreateTaskTable.png

From the Timeline

  1. Select a Folder or Project from the Folder tree.
  2. Switch to the Gantt Chart.
  3. Press and hold Alt + Shift (or Ctrl + Shift if you are on Mac) on your keyboard.
  4. Hover your mouse over the date you would like to create a task.
  5. Click and drag your mouse from the desired start date to the correct end date.
  6. Release your mouse.

CreateTask.gif

Reschedule a Task from the Gantt Chart

From the Timeline

  1. Select a Folder or Project from the Folder tree.
  2. Switch to the Gantt Chart.
  3. Click and hold the task you want to reschedule.
  4. Drag the task to the appropriate dates and release your mouse.

From the Table

  1. Locate a task in the table and double-click the "Start Date" or “Due Date” column. If you don't see the column: click the gear icon in the table's upper left-hand corner and check the box next to "Start Date" and “Due Date”. 1
  2. Select the new date from the date picker. 2

You can also use keyboard shortcuts to specify task start/end dates. 

RescheduleTable.png

Schedule Backlogged Tasks on the Gantt Chart

Schedule for today:

  1. Select a Folder or Project from the Folder tree.
  2. Switch to the Gantt Chart. 
  3. Find the backlogged task you want to schedule (in the table portion of the view).
  4. Right-click a task's row.
  5. Select "Schedule for today".

Schedule for any dates:

  1. Select a Folder or Project from the Folder tree.
  2. Switch to the Gantt Chart.
  3. Find the backlogged task you want to schedule (in the table portion of the view).
  4. Hover your cursor over the timeline and place it in the task's row. You'll see a bar representing the task.
  5. Move the cursor to the date you want the task to start.
  6. Click and hold your left mouse button.
  7. Move the cursor to the date you want to make the task's due date and release your mouse.

Change a Task's Duration from the Gantt Chart

  1. Select a Folder or Project from the Folder tree.
  2. Switch to the Gantt Chart.
  3. Locate the task whose duration you want to change.
  4. Hover your cursor over the task bar’s left or right side so that your mouse turns into an arrow.
  5. Click and drag the bar to the left or right to shorten or extend the task’s duration. 

ChangeDuration.gif

Edit Tasks on the Gantt Chart

From the Table

Double click on a cell in the table and enter the new or updated information. Edit: task title, assignee, status, and start and end dates.

From the Timeline

  1. Click a task bar in the timeline.
  2. Click the task’s title in the pop-up that appears.

An overlay of the Task View opens where you can edit task details. Close the task overlay to return to the Gantt Chart.

Change Task Hierarchy on the Gantt Chart

To change a task's position in the task hierarchy (subtask of a task, subtask of a subtask, etc):

  1. Navigate to the table portion of the Gantt Chart.
  2. Click the row of the task whose position you want to change. The row's color will become blue.
  3. Right-click anywhere in the row.
  4. Select:
    • "Indent" to move the task one level deeper in the task hierarchy (for example, convert a task to a subtask).
    • "Outdent" to move the task one level up in the task hierarchy (for example, convert a subtask into a task).

Wrike Tip! Use keyboard shortcuts to indent/outdent tasks.

Delete Tasks on the Gantt Chart

From the Timeline

  1. Click the bar representing the task you want to delete. 1
  2. Click the trash bin icon. 2

DeleteTimeline.png

From the Table

  1. Right-click the row with the task you want to delete. 1
  2. Select "Delete". 2

DeleteTable.png

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