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Adding Tasks to Folders and Projects via Email

Table 41. Availability - Legacy plans


Overview

When you create a task via email, you can add that task to an existing folder, project, or space or create a new folder and add the task there.

Add a task to an existing folder, project, or space

Add the location name (in square brackets) to the subject line. If there are several folders, projects, or spaces with the same name, specify the folder path to put the task in the correct location. To create a folder path, list all parent items, separating each with slashes, and include brackets around the list, i.e., [marketing/events/conferences]

Tip

You can also use a project or folder’s unique email address to send a task directly to that location.

Add a task to a new folder

Add your new folder’s name (in square brackets) to the subject line. If the folder doesn't exist yet, Wrike creates a new folder and adds the task to it. If you send an email to the wrike@wrike.com address, a new folder will be created in the Shared with me section. You can also create a task in a new subfolder by specifying the folder path and then adding your new subfolder's name to the end of the path. New folders created via email are only shared with those who have access to its parent folder. If there isn't a parent folder, then the folder is private. Folders created via email aren't automatically shared with the email recipients.

Note

Folder names are case sensitive. To ensure that tasks are added to the correct folder, please make sure that the folder name you enter exactly matches the name of the folder where you'd like emailed tasks to be created.

Email a task to a subfolder

You can email a task to a subfolder or a subproject just like you would email it to a folder or project. If you have several subfolders with the same name, provide the folder path to put the task in the right place. To create a folder path, just list all parent items, separating each with slashes, and put brackets around the list.

Email a task to multiple folders

To do this, list all the folder/project names you'd like to include the task in, separate the names with commas, and make sure to include square brackets around the list. Unless you specify a status, the task’s workflow is taken from the first folder in the list.

Note

Emailing messages to a folder using the folder or project's unique email address (wrike+intoFolderID@wrike.com) allows you to email a task directly into the associated folder or project (without adding the folder or project's name in the subject line). However, if "RE" is in the subject line, then Wrike ignores the unique email address, so you must format your subject line to specify which folder/project the task should be added into.

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