Running User Access Report
Account owners and admins and user group admins can run User Access Reports.
Run a User Access Report to see which users or groups can access a specific folder, project, or space, and to see their access roles.
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Click your profile image in the sidebar 1.
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Select Settings 2 from the dropdown.
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Click Access reports 3 in the left pane.
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Select the checkboxes next to the folders, projects, or spaces you want to include in the report 4. Use the filter box 5 to search by name, or expand the folder tree 6 to locate the items you're interested in.
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Click Generate report 7.
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(Optional) Apply filters:
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Selected users and groups 8 - shows items that are shared with the selected users and groups.
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Anyone except 9 - shows items that are shared with someone other than the specified users and groups.
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The Path 10 column displays all the folders, projects, or spaces you selected. Each item has a caret icon to the left of its name. Click the icon to expand the row and view the list of users and groups with access.
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The Shared with 11 column shows a count of users and groups with access to the selected folder, project, or space. Expand the row to view their access roles. If no one else has access to the item or its child items, you'll see "Only you" in this column.
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The Tasks or subfolders shared with 12 column shows a count of users and groups with access to tasks in the selected folder, project, or space. Click on a cell in this column to see the full list of users and groups. Then, click on a user or group to view all items they can access, with their access role shown next to each item's name in parentheses.
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Filter by group or user: Use this feature to refine your report results. It helps ensure that a folder, project, or space is shared with the right people. You can also see what specific individuals or groups have access to within the item you're reporting on.
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View Users or Groups with Access: Click on a cell in the Tasks or subfolders shared with columns to see a full list of users or groups who have access. Users or groups that match the filter will be highlighted.
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View and Manage Shared Descendant Items:
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Click on a cell in the Tasks or subfolders shared with column.
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Select a user or group from the dropdown.
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In the window that opens: filter the list by title or click the item’s title to open it in the workspace and adjust its sharing settings.
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