[Status: Launched! 🚀] Student Employee Hours/Part-Time Hours in Work Schedule

In the Work Schedules, we can adjust the days that an employee works but unfortunately we can not edit the hours so if a student or part-time employee is only here partial days, we are unable to set that to automatically cut it from their workload availability. 

Our workaround currently is to have them add a recurring task to block off the amount of time that they are out during the week but it's really not ideal. It would be much better if we could set a work schedule for them so that their capacity looks correct in the Workload tool

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I'm agreed with you. It will be useful!

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Hugh

Hey Kelly Hanson, thank you for the suggestion! It's been passed on to our Product team 😊

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Hugh

Hey everyone, a quick update here; the Product team recently released custom allocation limits in the Workload chart in Labs! Through this, you can change the daily limit for team members in the Workload chart. You can activate this through this link. I've changed the status of this suggestion to "Investigating" to reflect this Labs release. Let us know what you think!

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Hey, it should be very helpful to be implemented by work shedules. It's just the way other programs work. Thank you.

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I've shared this feedback with the product dev team but sharing it here w/ the post as well. 

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While I think this Labs feature has solid potential, it still needs some development.

We would need to be able to customize the available hours by day for most of our users. Because our staff includes some student staff and part-time staff who’s hours vary by day, having the custom allocation limit the same for every day of the week just doesn’t work.

Example:

  1. Student A works 20 hours per week – 4 hours Monday, 6 hours Wednesday, 4 hours Thursday, and 6 hours Friday
  2. Student B works 15 hours per week – 6 hours Tuesday, 3 hours Wednesday, & 6 hours Thursday
  3. Part-Time Employee works 20 hours per week – 8 hours Tuesday, 6 hours Wednesday, 6 hours Thursday but may flex those days week-to-week depending on the workload

With the ability to flex the capacity by day for a user, it would be a game-changing functionality for us. We are still currently using the work-around I mentioned in my original post by having a recurring task that blocks off the hours they are not in the office.  It can be a little confusing to people and definitely is hard to really report on and calculate available capacity for projects based on that. It works okay, but it’s certainly not ideal.

It would be great if this could be set for a user in their work schedule, the same as how we block off their unavailable days today but to also have the ability to easily change it in the workload chart would be amazing for days where they may adjust their schedule (doing this in the work schedule for that week would be fine too - workload chart would be perfect state). 

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Hi Kelly Hanson, thank you for sharing your feedback on the Labs release, I'm passing it on to the team! 

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

Lisa Wrike Team member Become a Wrike expert with Wrike Discover

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I agree with everything Kelly Hanson suggests. Flexibility in #of hours per day and days of the week are necessary, especially in this day and age! 

I also would like to see the same flexibility when adding vacation/PTO, so that we can apply 1-8 hrs not just an 8hr day. Without this, my team will not be able to use this function for personal PTO scheduling. 

Thanks!

 

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Hugh

Hey Vicky Kim, 

Thank you for sharing your feedback here! No updates at the moment; if there are any changes here, I'll be sure to let you know.

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Hugh

Hey everyone!

As Custom Capacity Allocation is out of Labs and is now officially a part of Wrike, I've changed the status of this post to "Launched". Thank you for sharing your feedback here! Our Product team has found it invaluable in their conversations about this idea.

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Can we get a status of updating the work schedules to set the hours per day (not the workload chart workaround)?  This is critical for our teams as well (see Kelly's original and updated post).

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Hi Lori Osborne, thank you for reaching out! Can the Custom Capacity Allocation in Workload Charts help? 

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Hey Lisa this does not solve the problem as it needs to be set seperately for every sinlge workload chart.

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Welcome to the Community Ludwig Seibt! I'm checking with the team now to see if there's an update for including custom capacity allocation for the work schedules. If there's an update, I'll make sure to let you know 🙌

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Looks like this request has been submitted to the Products Team, which I'm eternally grateful for. We've been waiting for over a year for a fix. Like others, the workload chart is limited in its capacity. Looking forward to a permanent solution. Thanks, Lisa!

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Thanks, Susan Angustia! I'm happy to let you know that the team is planning to work on this 🤗

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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We are having the same issue. Most people have contracts for 36 hrs (9 hours a day),  32 hrs a week, or even 24 hours per week. What really helps is a work schedule that could define the # of hours per working day per person. My solution, for now, is to create a project Non_Available_Hours which isn't really a smooth solution  

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Hey everyone! Our team is currently working on a solution that should be helpful for this use case, we'll be announcing its release in the coming weeks, so please stay tuned 🙂

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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