Share team's work calendar (vacation days etc) with non-admins

I like Wrike's option to set your own work week and identify any PTO/sick days you have scheduled. I would really like if non-admins could see everyone's calendar so we could schedule tasks around these days. It would eliminate the question of "where is XX name?". We currently use outlook to do this but having it one place (Wrike) would be better. I would also like Wrike to allow us to change the status to something "In the field" or "Working from home". 

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Stephen

Hi Mariel, cool idea 👍

Thanks for sharing here!

 

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This will help us a lot. For the moment the team calendar is in excell and not linked to Wrike.

So this is not optimal. Everything in one place will be better

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Has there been progress here? This is the closest I could find for what my team is looking for:

Why? - We want to see everyone's PTO schedule in one calendar view. With 70 team members, it is difficult to keep track of everyone's schedule.
Current Workaround - We were told of a workaround, but do not plan to use it. The suggestion is to create tasks with date ranges for when a team member is on PTO. The task will drop into a folder. The calendar filter shows the tasks from the folder.
Suggestion - Have a calendar filter that can pull from Work Schedules (found within each user's settings). This reduces the double work put on team members (ie. adding to the Work Schedule to prevent tasks assigned to a user while out, AND adding to a calendar by typing in details for tasks that aren't actually "tasks"). 

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Welcome to the Community Mollie Fabel 🤗

Thank you for reaching out! For now, this isn't on the team's short-term roadmap to change this, but I'm wondering why the workaround doesn't work for you? It's also possible to set up a request form for PTO/sick leave/etc so that once a team member submits it, a task is created in a designated folder and it also appears on the team calendar that shows all tasks from that folder

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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We have an ADP where you submit time off requests, as I'm sure many companies have. With the work around, this is what an employee and manager's workflow would look like:

  1. Employee - Request time off in ADP, Request the same time off in Wrike
  2. Manager - Approve/Decline time off in ADP, Approve/Decline time off in Wrike
  3. Employee adds the time they are off in Work Schedules to ensure tasks are not assigned to them during their time off (unless this is automatically updated from the calendar - is this possible?)
  4. This doesn't account for national holidays. With an international team, we have 7 countries we span over. In order to get these holidays onto the calendar, the process would need to require the actions above.

The alternative: 

  1. Employee requests time off in ADP
  2. Managers Approves/Declines in ADP
  3. Employee adds to their Work Schedule and it automatically pulls into a Team calendar for team visibility. For national holidays, the employee adds their national holidays and again, it displays on the calendar without requiring their manager to approve.

 

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Thank you for getting back to me Mollie Fabel! I can see how these work schedule improvements would help your team! This feedback is with the Product team and there are any updates in the future, I'll let you know here 👍

Lisa Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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Thanks Lisa! I appreciate it. 

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This will certainly help us too .. since the data for non working days is already there it would be desirable to have a calendar view on top of it. 

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Hello Anuj Handa, welcome to the Community 👋🏻

Thanks for supporting this suggestion, please be sure to upvote the original post by clicking on the heart icon if you haven't yet 🙋🏻‍♀️

Cansu Community Team at Wrike Wrike Product Manager Become a Wrike expert with Wrike Discover

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