[Status: Not planned] Improve how Recurring tasks work

Greetings!

I must confess that of all the many, awesome features in Wrike, recurring tasks is probably the one I'm most underwhelmed by. One of the tools that we came from was Asana, which falls short in so many ways, but handles recurring tasks very well.

I was bummed the first time I created a recurring task and found that Wrike simply created a task for every single instance. There's one task that we do every month, for example, for the foreseeable future. First, I realized I couldn't simply have it recur indefinitely. Then, after setting it to 5 years, I realized I'd created this monster list which ate all the other tasks, visually.

I understand this would likely require back-end changes, but please consider changing how recurring tasks work. Here's a couple thoughts:

  • Make it a single task marked as a recurring task (bringing things like description and comments to a single place)
  • Allow for a task to recur indefinitely. Since it's just a single task, no problem!
  • Instead of a task being daily or weekly or monthly or yearly, allow a user to define multiple recurrence rules, providing the flexibility for more bizarre schedules

Being a task attribute, I believe it would also lend itself to open support for recurring subtasks as well.

Hope this helps! :)

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1º Feedback:


- Notifications every day about the recurring task creation is a bit annoying. 

- Sometimes I receive 3 ou 4 notification about the same day.

- It would be great not to have the date in the task name. The date is already in the task option.  

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Anastasia

Hi everyone! Wanted to let everyone know about a new recent addition to the beta - we've raised the recurrence limit and it's now possible to create up to 999 recurrences in a chain! :)

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Thanks for the update! I still have to ask though... why is there a limit? That the point of 999, what's the difference between having a strange, far-out limit versus no limit at all? That would minimally span years, so why have it suddenly cut off at some point for tasks that are intended to be indefinite? I feel like the recurrence count should match the use-case.

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I agree with Jason. And I fear that the farther in the future this is, the more likely we are to forget that we need to recreate the recurring task, so then, do I need to make a second task to make a new recurring task in 999 days? Not the most user-friendly option.

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Hi Jason and Emily! Thank you for your feedback. We included automatic reminder that would happen when limit you've set is reached - wrike bot will @mention you on the task with a message, and you will get it in your inbox. This limit might be removed completely in the future. Does that resolve your concern?

Anton Danilov Community Team at Wrike Become a Wrike expert with Wrike Discover

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It does! Thank you!

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Thanks, Anton! It would certainly be great to remove the limit. Otherwise, is it possible to extend a limit close to its end, or would a new recurring task need to be made?

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Sorry to say, i've been asking about recurring tasks (single record as opposed to creating multiple duplicate records) for over 3 years now.

I am looking for an alternative to Wrike since i dont see it ever coming.

Oh well ;-(

 

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Anastasia

Hi Peter! We actually already have a beta program in place for trying out the new recurring task logic - would you like to give it a go? :)

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Yes!

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I would love to see custom fields be included as well! When a reoccuring task is set up, only the original task maintains the hours set... It's annoying to have to set the same time for each reoccuring task that was created.

It'd be great if attachments would also be copied over to each reoccuring task!

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Piggybacking off what Brittany said ^, the issue I ran into recently is that there are SOME parts of recurring tasks that I want to repeat for each item and other parts that I don't want to repeat. I think it would be most helpful to be able to have a master recurring task with any information that should show up in each recurrence, but also a section in each recurrence which allowed for recurrence-specific notes.

For example, I edited the description one of my recurrent tasks yesterday and found that my edits did not repeat for future tasks. In this case, I wanted the edits to repeat since they contained updated instructions for completing the task. At the same time, I would want to make status notes on each recurrence that did not get replicated into future recurrences.

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@Brittany Zerr, totally agree with you.

 

Without this, I have to add the custom field to a new task every time, it drove me crazy:(

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When a recurring task is created, the creator should have the option (checkbox) of having the newly spawned recurrent task be created with description and other info from the ORIGINAL task or from the last instance of it.   Or some method that allows newly learned info to "stay" with the newly recurrent tasks.

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How do you delete all the recurring task so the time frame is shorter and doesn't overload the visual. Anna

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Anastasia

Hi everyone, wanted to thank you for sharing your feedback here! :) @Anna, are you referring to multiple instances of tasks showing up in the Workspace? If that's the case, I recommend trying out the beta version of recurring tasks that we've been discussing here. The logic of how tasks are created was changed, so now all recurrences aren't created right away. Let me know if you'd like to try this out! 

 

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Hello! The new reoccurring Task function looks great- is there a possibility to not have the due date added next to the task name since the due date is already on the bottom right of the task box?

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I'm finding the Wrike Bot notifcations of newly assigned recurrent tasks to be a bit much. I'm thinking I might like to see an option to turn off these notifications at the task level.

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Hi! 

I struggled with losing edits at first, but you can add *standard* fields to every future task in the "edit recurrence" pane and they appear in the future.

I just discovered, however, that once a recurrence has ended, you can't change anything about it to start it back up or anything, which is a little unforgiving. Instead of using a instance limit, I use a time one (I sort figure I should be reviewing recurring tasks at the end of the year anyway), but if you miss your date, you can't just turn it back on, you have to start again. Thanks!

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Hi @Anastasia...  Am considering switching from asana but our team uses the recurring tasks feature quite heavily and would need some way to periodically duplicate tasks. Can I get access to the beta version of recurring tasks?  

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Please add me to the beta version. I'm testing Wrike for our web team and the first issue I ran into is the limited recurring task functionality.  A quick search brought me here. Would be happy to test how the beta version is working. Thanks!

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Anastasia

Thanks for continuing to contribute and share your thoughts ab out the beta! :) @Jack, I noticed the Support Team has already set this up for you, and @Joshua, the beta for you has almost been enabled too (the team will update you about it soon). Thanks for getting in touch and expressing interest in testing this with us! 

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Hi, please enable the beta for me too. Thanks

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looks great.. 3 things below though to improve:

  1. remove the date on the subject
  2. automatic regeneration of new task ONLY after hitting complete - would not really want to monitor if a new task is created 24 hours before the next date set
  3. the new task description should have the latest description (last description of the previous task completed)
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I would love to try out this beta! Can you please add me?

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Please add our account to the beta!

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Yes please Beta - we need this too. Thanks!

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@antonio orense

Great comments - agreed with all.

There should be an OPTION to only create the next task after the previous task completed - not a default.

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Having the reoccurring task show up in the assignee's emails days and the day before the task is due is causing the task to be marked completed before the task is due. (the date showing in the title isn't being effective either...)

Tasks are not being done on the day they are assigned because the reoccurrence has been marked complete before the actual assigned date. Once marked complete, there is no view of the re-occurring task since it is not due. I find as well I am creating duplicate re-occurrences because of this. So the result is that there is either no task showing on the date it is assigned or there are duplicates of the same task/same day. 

In summary - please don't give a 'preview email' on days before the actual task date - or at least give us the option to turn off this feature. It definitely creates clutter & confusion for those assignees who have multiple tasks throughout the week - which is what we wanted to resolve at the start of this trial. A great loss of valuable production time on my part, I am now having to examine, correct and re-create re-occurring tasks almost daily. The assignees find the Wrike task email notifications are - at best - annoying: when the notices should be helpful.

We are training the staff to use the WRIKE software as part of the daily production method - so why do they also need email reminders? 

Thanks for listening!

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I have another comment - the emails we get that advise edits being made to assigned tasks/forms/templates, etc are just TOO MUCH!!!

The notice of changes should be in Wrike, the staff can check these changes when utilizing Wrike in their daily activities. I am receiving complaints from staff that their email accounts are now overwhelmed with Wrike editing notifications as well as preview emails of upcoming task assignments. 

 

 

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