[Status: Backburner ⏳] Shorter Job Numbers or shortlinks

The option to display job numbers is helpful (especially for users used to working with other tools like JIRA)
however the numbers are rather long even if you don't have many projects / tasks yet.
I assume wrike uses a global id for all accounts?

It would be very helpful if you could start from zero.
(and use either an internal id just for the account or even better an id for each folder / project)

An alternative would be to generate a shortlink or provide the option to define a unique key for the folder / project which is easy to memorize if needed and which can be entered in the searchbox.

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Would love to see Wrike add the ability to customize job numbers and make them shorter. The current numbering system doesn't work for my team's work flow. We use job numbers heavily and are having a lot of issues with the long, random Wrike numbers. It makes it very difficult to track projects by the number, which is how we work.

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As a designer with approx 40+ folders in my "active" folder as well as hundreds of files I need to access, the immensely long Wrike ID number for my jobs is a real time suck as far as locating folders. Having to copy and paste to locate the correct folders I need to work in is a bit redundant. Smaller ID numbers would necessitate a simple glance and save time.   

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This feature would be very valuable to my team.  We use it to keep track of projects and see which projects are related.

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Hello Wrike team, you have a lot of people waiting there for this feature. Do you plan to work on it in the near future ?

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Another vote for this - really is an essential for many workflows. Very strange considering Wrike has spent time and money on integrating plug-ins with the Adobe suite to not consider this side of the workflow... archiving any job files is essential to back track, adjust jobs, re print or re use.

Attaching and updating job files (especially InDesign folder and file structures) directly into Wrike would be a pain.

www.wrike.com/blog/use-job-numbers-manage-work/

All the examples on this blog post highlight how poor the database IDs are for these tasks. The screen shots have huge IDs, the body copy uses short ones... 

1. To distinguish between tasks with the same name: Imagine giving a 10+ digit job ID number over the phone or using it in conversation to refer to a job multiple times a day or many over a week.

2. To quickly find source files for printed materials: Again, the ID is long and increases the chance of human error the more that needs to be typed out. Not ideal to have a long ID on a print item as you have to make it smaller and smaller so its not distracting.

3. As ticket numbers for Software Development or Support:  Refer point 1. Totally fine for email trails as you can copy and paste, but a pain otherwise.

4. To sync tasks with invoicing: Suitable for an invoice, so long as its digital. Once its printed you have the same issue as above.

 

This is really my only gripe with Wrike though - the rest of the features are awesome, but this needs to hit the dev roadmap sometime very soon - a simple field with some customized coding that you can switch on and off through the account management. It's not for every one, but having the option is essential to good project management.

 

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@stephanie - is this on the roadmap?  This is much needed!!  

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@Stephanie - We have a separate shared spreadsheet where we assign a project number and then copy and paste it into our Write tasks. We would prefer the ability to assign one project number rather than generate task IDs. That way, we could track overall project count. The example referenced in the April 13, 2018 01:15 (Edited 5 months ago) post would be great. Another vote from our team. Thanks!

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This is absolutely needed, struggling to make Wrike fit into our processes without configurable, shorter ID's.

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We would like this feature also.  

Within a Folder or Project, create a unique serial number for each task.

 

and while you're at it... a GREAT Way to do this would be to implement full WBS Work Breakdown Structure auto numbering... (ProjectManager.com has it... we almost went with them for that very reason).  Its very helpful, as you add tasks and sub-tasks, it calculates and re-calculates multi level task numbers, like '1.4.3'.

Saves a lot of time AND Solves the problem in this thread.

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I also would like to see this feature implemented, a way to personalized the ID numbers Wrike assigns to each folder or job number as that specific folder's (or job number's) unique wrike emails. Currently if I want to send an email as a task to myself, I have to use a long email, (Ex: wrike+into123456789@wrike.com ) I would like to be able to personalize this for members of my team. We have specific folders for each team member, so it'd be nice if I could take an email I receive and send it as a task to individual team members on my team. 

Zoom, for example, also generates IDs for individual spaces, and it also allows us to personalize it, so I can invite someone to the olgygary zoom virtual room while someone else can just tell me to go their [insert name here] zoom room for web conferencing and the Zoom system knows the numbers behind these names, but we ourselves do not have to remember them.

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I didn't see this post, so I posted somewhere else...but this is definitely needed.

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We have been using Wrike for over a year now and the lack of being able to create custom prefixes for our projects is much needed for our workflow, organization, and overall efficiency. Please add this functionality soon!

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One of the uses of this which is very important to us is this:

 

I want to refer to a Wrike Task.  It is in one of 10 customer folders, and each of those might have 5-10 projects and hundreds of tasks.

I don't want to have to give them the entire "task path"... customer/project/task name

What I would like is a quick reference like "Task 543", then they can go into write and enter '543' and go directly to that task

It allows us to talk easily about the unique task number.  The number is not useful if it is 54554432, too long.  

Maybe if we could get a short link, maybe a button in the task or project... Copy ShortLink to Clipboard.  Then we could paste that into an email.

 

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This is literally the most valuable function of a PM tool. 

Without this, an excel spreadsheet is above Wrike on our preferred list of tools, and both beaten by numbers written on a whiteboard.

 

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I would also be grateful for this! The ability to have sequential job numbers with customizable start number, prefix and suffix options is essential for my work as a graphic designer. Hopefully this will be available in the future... Until then, I'll be resorting to an excel spreadsheet to number our jobs.

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Adding my voice to the chorus here. We are new clients and implementing Wrike now for a rollout to our Marketing function in a few weeks. Not having a sequential, unique ID for each project is very, very frustrating. This seems like a very standard functionality for a project management system. These 9-digit, randomly generated numbers are just not useful.

This would be our number one request for enhancement right now!

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Likewise adding a "yes please" - even for simple things like code branch naming having a short number prefix and addressable URL help a lot. See e.g. ProdPad's "idea numbers" which is a simple rising integer. That would be plenty as MVP!

-s

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Yes, we could really use a more flexible ID naming convention, as well.  We transfer over our projects from a CRM sales platform when the job is sold, and it would be ideal for us to be able to maintain the continuity of those IDs by having a customizable field in Wrike.  It would really allow us to keep the same ID (or even better, multiple level numbers using -1-0 or .1.0 at the end) from sales lead through completion of the project.  We are optimistic that given the attention this post has received that it's already being developed by your Product Team!

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Hi, I am in the same boat with everyone here, looking for custom job numbers. In the meantime, I am creating the job number myself using Smartsheet and putting it in the title. We are hoping we see an update on this soon!

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Adding my voice to the (already large) chorus.  Seems like this should be a standard function, as it is with many other PM software.  I'd love to hear where this on the roadmap, as we haven't heard from Wrike since April 2018.  This thread is already nearly 2 years old with no real update on development, hope that changes soon. :)

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I'm told, by Wrike, that this functionality is so deeply embedded in the core code that it can't be changed without rewriting the whole application 😳. We now append our own urn's to tasks and project names. These are then searchable. 

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(@Chris) I don't think changing the existing ID's is the desired resolution. Because the task/project ID's seem to be global values spanning all Wrike accounts/workspaces we should have the option of secondary customizable IDs. The global ID feels more like the nuts and bolts of Wrike that probably shouldn't even be visible to the end user... as such I am glad we already have the option to hide this, but its use in email and permalink paths makes sense.

We also manually add job numbers to task names. This is obviously super clunky, as you need to rely on another program to keep count so they are unique across multiple users.

Ideally something like:

  • a custom field that can have coding/logic behind it - maybe the ability to set up variables/counters in the account management section, then being able to call these out in the custom field. Wrike might add further functionality through these later by creating a small set of codes we can call upon - as opposed to just job numbering.

For instance you could:

  1. set up a counter that starts at '1000' which is named VIDJOB, inside the account management page
  2. create a custom field and select 'Type: Variables', which gives you a choice of the variables set up in account management. With two additional boxes to add a prefix/suffix via free text entry, and a check box for an automatically apply at the start of the task name.
  3. You can pick variable: VIDJOB, and type a prefix of 'V-' for video for instance (in the context of a comms department)

Or maybe just have the prefix / suffix set up in the account management section

 

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I notice this functionality has been requested now for over a year by the Community and was wondering if there was an update. We are also looking at implementing Wrike and it is a deal breaker for us to have a customisable auto job number that is based on client short name and number ie. EMG9374.

An update as to if this will ever happen would be great.

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HI there, yes definately like to add my voice to this one. Wrike auto numbers are way too long and also meaningless. I want to create my own prefix system.

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It would be great if we could configure them too like Prefix-ordered-unique  (CMG-003-32A3p) or be able to give jobs prefixes and the tasks would be under that. Prefix-Client-JobID-TaskID-unique (CMG-CHP-1009-003-3223)

 

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Hey all, I've been looking around Wrike Help for similar requests about Job Numbers/IDs and have found quite a few.  This one in particular, https://help.wrike.com/hc/en-us/community/posts/360026065814-Custom-Job-ID-s, had a response from a member of Wrike's Community Team:

"Currently, there are no custom task IDs. There's a similar feature suggestion in the Product Feedback section, please check it out. You can +1 it, add your use-case there, and once the suggestion hits 60 votes, our Product team will consider implementing it.

If the thread I mentioned is not exactly what you're looking for, I can move this thread to the Product Feedback section so that other Community members could upvote it too. Please let me know 👍"

Long story short, it seems that if the thread had 60 votes, it pings on the Dev. Teams radar.  This thread has 57 as of writing this.  A few more votes may be all we need to hear of any development.

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Project.com has a nice Work Breakdown Number system.  This system is used in large documents to auto-number heirarchical chapters and sections.

As projects and tasks are moved around these numbers are re-calculated.  So if you move Task 2.1 down, it will auto re-number as 3.1.  If you INDENT the task, it would become 2.1.1 for example.

Alllowing project and task numbering is nice, but auto-renumbering is very important. 

And.... the ability to 'copy' to the clipboard, a SHORT url, to be able to give to someone... would be really nice.

And... provide a Shortcut 'GoTo...____' feature at the top of the screen, so if Mike from Graphics tells me to go look at Task  542, I can type that in and go to it instantly.

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Joe,

This is minor, but the permalink can be used as a go-to link: https://www.wrike.com/open.htm?id=1234567

You change the last number to the task ID.

 

I agree it would be better if there was a short link like https://wrike.net/1234567 that automatically built that out.  They could create it with an htaccess redirect fairly quickly.

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Hi Ryan,

Yes the short link is one thing, but the most important is the smart numbering system.

For example in large engineering or software projects, where a formal proposal and work plan are required... they use a WBS, Work Breakdown Structure method.  Its just a heirarchical numbering system for the tasks and deliverables.  Its a very standard way of tracking a project and breaking down the tasks into manageable parts.

For example:

1.0 Requirements Definitions

  1.1  Front End

  1.2  Back End

  1.3  Database Design.

     1.3.1  Transactional

     1.3.2  Data Warehouse

2.0 System Interfaces

   2.1  Interface One

   2.2  Interface Two...

   2.2.1 ...

   1.2.2 ...

The key thing is as you move the projects and tasks around, the numbering is automatically re-calculated, until you FREEZE the project.

Then, you can tell someone 'go to 2.2.1' , and give them the link also. 

In our software, we find helps a lot is to be able to type into a special 'GoTo' field, the short 'Case Number', similar to a task number.  It takes you right to where you need to go.

 

Joe

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Stephen

@all, thanks for your continued support of this request 🙏

The current job numbers generated in Wrike are deep set in the backend. This means the team need to investigate many things including; how to best apply such a change, what other changes elsewhere in Wrike need to be adjusted before any development can begin and also investigate how this change will be best used by everyone.

The team are beginning this investigation soon. It's the first step to moving towards understanding how this can be enhanced, changed, or tweaked to meet the needs of everyone here. It's not a guarantee it will be developed at this stage. More info on community statuses here.

Posting about how you, and your team, will use custom type job numbers is the best possible way to help speed up this process so please vote and include your use case as a comment below. 

Thanks all!

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